Operations & Maintenance Group Maintenance Planner/Scheduler (Coordinator III)

The Position

Job Appointment: Full-Time, Regular.

Work Schedule: Monday–Friday, 8 am-5 pm. An alternate schedule may be available.

Work Location: 1120 SW 5TH AVE, PORTLAND OR 97204

Bargaining Unit - Non-represented

Benefits: Please check our benefits tab for an overview of the benefits for this position

Language Pay Premium Eligible: This position may be eligible for Language Pay Differential for qualifying employees

Application Material: Please click APPLY to submit your application via the City of Portland’s online portal. You will need to attach a resume and a cover letter.

The Bureau of Environmental Services (BES) is recruiting for professionals who are interested in a rewarding career as a Maintenance Planner/Coordinator III. The City of Portland values diversity, excellence, and serving our community. This position works in the Bureau’s Operations & Maintenance Group (O&MG), Maintenance Reliability and Asset Management and supports and manages a group of Coordinators II that focus on supporting field technicians through asset management practices including asset creation, maintenance management strategy creation and optimization as well as Capital Improvement Projects (CIP).

The Coordinator III is responsible for supervision and effective management of 6 Coordinators IIs while also performing critical support for the ongoing capital project, maintenance management system changeout project as well as mapping and maintaining existing workflow processes. This position is responsible for oversight and management of asset data as well as development of workflow procedures and supporting tools.

BES encourages applications from candidates with knowledge, ability and experience working with a broad range of individuals and communities with diverse racial, ethnic and socio-economic backgrounds.

Whatyou’ll Get To Do

• Provide leadership, supervision & employee development through effective work planning management and clear performance direction. Establish workgroup performance expectations and regularly monitor team progress to create a high performing, equitable, service-oriented work environment.
• Manage Maintenance Planning and Computerized Maintenance Management System (CMMS) Work (Synergen & Infor) to provide expertise and hands on work order support to team members and other stakeholders. Lead work in creating/retiring assets, preparing maintenance procedures, planning, and scheduling the activities and work orders, creating specifications and bill of materials, and ensuring that the maintenance management system is an accurate repository of facilities characteristics.
• Lead implementation of transition of CMMS from Synergen to Infor.
• Establish and refine existing programmatic goals through development and maintenance of workflow processes, SharePoint site, policies, procedures, and supporting documentation for effective program implementation including QA/QC of critical data.
• Lead Capital Improvement Project coordination through collaboration with Engineering team for effective transition of assets from project construction/startup to operation and maintenance.
• Develop processes that enable integration of asset management data into GIS.
• Lead refinement of the documentation procedure within the City’s Record Management system (HP Content Manager) and procedures for utilizing this in conjunction with the CMMS.
• Attend weekly safety committee meetings and ensure the City’s safety program continues to grow and safe working environments and proper documentation are created and attached in the Synergen.
• Callout Coordinator duties. This is a weeklong assignment to field after hours mechanical, instrumentation, and electrical calls from operations, make critical decisions with high consequence of failure, and dispatch the appropriate technicians to resolve issue at the treatment plants and pump stations. Work during typical office hours includes facilitating the daily 8 am O&M Group meeting, reviewing callouts with other work groups, tracking issues, and attending monthly call-out coordinator meetings to discuss and resolve issues.
  
  

An ideal candidate will demonstrate through direct or transferrable experience:

• Experience leading and managing high performing teams
• Experience in asset management, maintenance reliability and condition assessment
• Experience using a computerized maintenance management system
• Effective planning, organization and work prioritization
• Ability to work independently and with a team
  
  

About the Bureau of Environmental Services

This is an exciting time to join the Bureau of Environmental Services (BES). We are

Portland’s wastewater and storm water utility, working to protect public health and the

environment by managing a large portfolio of infrastructure assets and programs. Together

• We are re-imagining the work we do to ensure it aligns with our values.
• We implement equity in our workplace, business practices, and service delivery.
• We value our customers and partners.
• We carefully manage our watersheds, wastewater and stormwater infrastructure, and financial resources.
• We encourage leadership among our employees in our City and community.
• We support a diverse, collaborative, healthy, and engaged workforce.
• We urge respectful communication and transparency.
• We advance innovative, sustainable, and resilient solutions.
  
  

BES is seeking talented individuals from diverse racial, ethnic, and socio-economic backgrounds with knowledge, ability, and experience working with a broad range of individuals and communities; and that desire to work collaboratively and creatively to broaden the variety of innovative ways to partner with and serve all Portland communities.

To learn more about the work we do at BES, visit www.portland.gov/bes .

Questions?:

Terrol Johnson

Senior Recruiter

terrol.johnson@portlandoregon.gov

To Qualify

Qualifications

Applicants must specifically address and demonstrate in their supplemental question responses and resume how their education, training, work experience and/or lived experience, meets each of the following minimum qualifications:

• Ability to establish and maintain effective relationships with diverse teams.
• Experience with management and leadership and the ability to coordinate and track the process of work assignments for large teams.
• Knowledge and experience using Microsoft Office and centralized maintenance management systems for asset tracking and work order scheduling.
• Knowledge of the principles, methods and equipment used in the construction, installation, maintenance and repair of large public works systems.
• Knowledge of design and construction documents such as standard engineering drawings and the ability to read and understand those documents.
• Ability and experience preparing clear and concise records, reports and other written materials.
  
  

The Recruitment Process

STEP 1: Apply online between June 8 , 2026, and June 22 , 2026

Required Application Materials

• Cover letter.
• Details are key! The city uses a merit-based system, so your cover letter should be thorough and specifically address each qualification listed in the "To Qualify" section of the job announcement. Your cover letter can exceed one page to ensure you can provide detailed information for every qualification. Follow the instructions, as a subject matter expert will be evaluating your details to confirm that you meet the minimum requirements.
• Resume
• Answer to Supplemental Questions (click on the Questions tab to preview the questions)

Optional Application Materials:

• Veteran’s Preference documents (e.g., DD214-Member 4, VA Benefit Letter) must be submitted by the closing date.
• Update: As of March 3, 2025, if you have already submitted veteran documents and qualified for preference, you do not need to resubmit them for future recruitments.
• To update or remove veteran preference for this recruitment or from your profile, contact the recruiter listed in the job announcement.
  
  

Application Tips

• Your cover letter can exceed one page but no more than three, to ensure you can provide detailed information for every qualification. A subject matter expert will evaluate your details to confirm that you meet the minimum requirements.
• Your résumé should support the details described in your cover letter.
• How We Determine Pay: The City of Portland is covered by the Oregon Equal Pay Act . Your salary is determined based on the experience listed in your resume that is directly related and equivalent to the position for which you are applying. It is strongly encouraged to include any transferable experience (paid or unpaid, regardless of how recent) to ensure your offer is reflective of all your relevant experience.
• E-mailed and/or faxed applications will not be accepted.
• Do not attach any additional documents.
• Please note that all completed applications for this position must be submitted no later than on the closing date and time of this recruitment.
• You can use AI tools to assist with your job application, but please make sure to personalize your responses to supplemental questions. Avoid copying and pasting. We encourage the use of AI to generate ideas and then tailor them to reflect your own experiences and skills.
• All applications must be submitted via the City's online application process.
  
  

BOLI: Equal Pay for Workers: State of Oregon

Every worker must get equal pay for equal work regardless of gender, race, age, or other protected characteristics.

Step 2: Minimum Qualification Evaluation: Week of June 22 , 2026

• An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and cover letter, is weighted 100%.
• Your resume and cover letter will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
• You have 14 days from the notice of the minimum qualification evaluation results to let us know if you would like to review and discuss your evaluation results. Please read the City of Portland Administrative Rule 3.01 for complete information.
• Additional evaluation may be required before the establishment of the eligible list and/or final selection.
  
  

Step 3: Establishment of Eligible List: Week of June 29 , 2026

• Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.
  
  

Step 4: Selection (Interview): TBD

• The hiring bureau will review and select candidates to interview.
• Please note that the selection process may take up to 90 days from the notification of being placed on the eligible list.
  
  

Step 5: Offer of Employment: TBD

Step 6: Start Date: TBD

• A start date will be determined after all conditions of employment have been met.
• Timeline is approximate and subject to change*
  
  

Additional Information

Click here for additional information regarding the following:

• City of Portland Core Values
• Recruitment Process - Work Status
• Equal Employment Opportunity
• Veteran Preference
• ADA, Pregnancy, and Religious Accommodations
  
  

Did you know? The City of Portland has How to Apply Videos and offers How to Apply Classes once per month. If you have questions after watching the videos you are invited to contact the recruiter listed on the announcement.

An Equal Opportunity Employer