Administrative Clerk

Job Description

JOB TITLE: ADMINISTRATIVE CLERK

DEPARTMENT: FINANCE DEPARTMENT- TREASURER’S OFFICE

EMPLOYMENT TYPE: PARTTIME/NON-EXEMPT

UNION/NON-UNION: SUPERVISORY AND PROFESSIONAL

The Administrative Clerk performs specialized clerical and financial tasks within the Treasurer’s Office. Key responsibilities include processing accounts payable, managing departmental receipts, supporting benefit-related documentation, and providing customer service. This position requires accuracy, discretion, and strong organizational skills in a fast-paced municipal setting.

We are an affirmative action/equal opportunity employer committed to promoting a multicultural work force, excellence in public service, and on-going mutual respect in our working relationships. We strongly encourage people of color, people with disabilities, LGBTQ individuals, bilingualists, and people from other underrepresented groups to apply for our open positions - recognizing and respecting that diverse perspectives and experiences are valuable to our team and essential to our public service.

DUTIES AND RESPONSIBILITIES

Accounts Payable & Financial Transactions

• Post accounts payable (A/P) warrants to the general ledger.
• Print and disburse all A/P checks twice weekly.
• Process voided and reissued A/P checks with appropriate documentation.
• Prepare and submit weekly bank deposits.
• Enter and post weekly receipts into MUNIS and maintain all backup documentation.
• Process general billing batches for outside insurance payments.
• Process monthly billing batches for grants.

Departmental Receipts & Cash Handling

• Receive, balance, and track weekly departmental turnovers.
• Perform counter work and issue receipts for department payments.
• Balance cash drawer at the end of shift.
• Collect rent payments for Berkshire Artisans.

Customer Service & General Office Support

• Answer phones and respond to in-person inquiries professionally.
• Provide backup support for the Head Clerk and other department staff as needed.
• Perform other duties as assigned to support the department.
• Provides assistance to the Assistant Treasurer in the managing of tax title properties; including payments and tax lien redemptions.

QUALIFICATIONS

• High school diploma or equivalent required.
• 1–3 years of relevant experience in accounting, bookkeeping, finance, or a related field.
• Familiarity with computerized accounting systems; experience with MUNIS strongly preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and communication skills; ability to interact effectively with the public and staff.

WORKING CONDITIONS(The characteristics described here are representative of those that the employee encounters while performing the essential functions of this job. Reasonable accommodations are considered to ensure individuals with disabilities can perform essential functions.)

This is an office-based job in a dynamic municipal building. While performing the duties of the Administrative Clerk, the incumbent is required to: interact and communicate frequently with the public, government officials, other staff members and boards, and/or third parties transacting business with the City.

PHYSICAL REQUIREMENTS(The physical demands listed here are representative of those that must be met by the employee to successfully perform the essential functions of this job. Reasonable accommodations are considered to ensure individuals with disabilities can perform essential functions.)

Operates standard office equipment including computers and keyboards, at efficient speed; and move throughout the municipal building which may include flights of stairs. Lifts/moves objects weighing up to 10-20 pounds.

HOURS

26 hours a week

Monday, Wednesday and Friday 8:30am – 12:30pm

Tuesday and Thursday 8:30am – 4:00pm

SALARY:

Starting rate $18.93 - $20.08 an hour

Annual increases up to $27.80 an hour

APPLICATION DEADLINE: Tuesday, June 23, 2026 @ 4:00pm.

Company Description

Nestled in the heart of the Berkshires, the City of Pittsfield is a vibrant and welcoming community that blends rich history with a forward-thinking outlook. As the cultural and economic hub of the region, Pittsfield offers a dynamic environment where innovation and tradition coexist harmoniously. Our city government is committed to fostering a high quality of life for all residents by delivering essential services, promoting sustainable growth, and championing a diverse and inclusive community.

Working for the City of Pittsfield means being part of a team dedicated to public service and making a real difference in the lives of our citizens. We pride ourselves on our collaborative approach, where employees are encouraged to contribute ideas and take initiative. Whether it’s enhancing public safety, improving infrastructure, or supporting our vibrant arts scene, every role within our organization plays a vital part in shaping the future of our city.

We are an affirmative action/equal opportunity employer committed to promoting a multicultural work force, excellence in public service, and on-going mutual respect in our working relationships. Minorities are encouraged to apply. We strongly encourage people of color, people with disabilities, LGBTQ community, and people from other underrepresented groups to apply for our open positions - recognizing and respecting that diverse perspectives and experiences are valuable to our team and essential to our public service.

Join us in our mission to build a stronger, more connected Pittsfield, where everyone has the opportunity to thrive.

Benefits

• Health Insurance
• Dental Insurance
• Life Insurance
• Retirement Savings Plan
• Up to 14 paid Holidays
• Personal Days
• Vacation Time
• Earned Sick Leave
• Employee Assistance Program
• Tuition Reimbursement