What are the responsibilities and job description for the Legal Secretary position at City of Pittsburgh?
POSITION SUMMARY
About the position:
Performs legal secretarial duties for the attorneys in the Law Department, including drafting and filing of court filings, organization of litigation files, and assistance preparing for motions and trials in state and/or federal court, and other clerical work of moderate complexity requiring independent analysis, exercise of judgment, and considerable knowledge of legal procedures and processes.
About the Law Department:
The City of Pittsburgh Law Department serves as general counsel to the entire City government. We provide legal advice to the Mayor, City Council, City officials and employees, departments, agencies, boards, and commissions. The attorneys of the Law Department represent the City and its officials in litigation, including at trial and in appellate matters in state and federal courts. The Law Department also represents the City as a municipal corporation in drafting legislation, negotiating and documenting transactions, handling real estate matters, and advising on operational matters.
The Law Department is located in the City-County Building (Pittsburgh’s “City Hall”), 414 Grant Street, 3rd Floor, Pittsburgh, PA 15219.
Department: Law
Salary: $50,835 per year.
Qualifying Requirements:
WORK EXPERIENCE: The application must clearly show one (1) year of full-time experience as a legal secretary, or one (1) year of full-time work in the legal field.
EDUCATION/TRAINING: The application must clearly show a high school diploma or general equivalency. Preference is given for legal or paralegal training, or some college education.
EQUIVALENCY: Education/training and/or work experience may be substituted on a year-for-year basis if the application clearly shows the required number of years to meet the Total Qualifying Requirement for this position (based on the sum of work experience and education/training listed above). The Total Qualifying Requirement is one (1) year.
POSITION DUTIES
- Serves as legal secretary to attorneys in the Law Department.
- Assists in the drafting, production, and maintenance of confidential legal documents (e.g. briefs, pleadings, motions, contracts, affidavits, praecipes, subpoenas, and petitions).
- Makes online filings of motions and pleadings in court as directed by attorneys.
- Proofreads copies and makes corrections as necessary.
- Schedules and coordinates depositions, meetings, conferences, hearings, and appointments utilizing manual and/or computerized calendar system; keeps track of and reminds lawyers of filing deadlines.
- Maintains case files for attorneys, performs data entry and retrieval, logs new cases and case status, and generates reports on City computer system.
- Establishes and maintains paper and computer records and filing systems.
- Receives, sorts, sends, and distributes mail and messages.
- Takes and relays accurate phone messages.
- Processes and tracks administrative aspects of legal matters.
- Uses office machines (computer, copier, etc.) and software (Word, Excel, Outlook, case management software, etc.) to perform tasks.
- Makes deliveries (including walking up to a half-mile radius) outside of the Law Department.
- Performs activities and functions of related personnel and other related tasks and duties as assigned or required.
BENEFITS:
- Health, Dental and Vision Benefits
- Pension
- Voluntary Deferred Compensation Plan
- Tuition Reimbursement
- Paid Holidays
- Paid Vacation
- Personal Days
Salary : $50,835