Management Assistant II - Office of the Police Chief

About This Position

The Office of the Police Chief is seeking a Management Assistant II (MAII) to support high level legislative, administrative, and executive functions for the Phoenix Police Department. This position requires strong written and verbal communication skills, exceptional organization, sound judgment, and the ability to manage multiple complex priorities in a fast paced environment with minimal supervision. The MAII must be customer service oriented, highly motivated, and capable of meeting tight deadlines while maintaining accuracy and attention to detail.

Responsibilities Include And Are Not Limited To

Legistar & Council Process Management

• Manage full lifecycle of police-related Council Reports in Legistar, including drafting, formatting, routing, and documentation.
• Maintain electronic records, provide staff training/support, and liaise with the City Clerk's Office on workflows, templates, and system updates.
• Prepare and distribute weekly summaries of City Council agendas and archive related materials.
  
  

PSJ Subcommittee & Reporting Support

• Coordinate PSJ Subcommittee deadlines, draft/edit materials, prepare presentations and packets, and ensure accurate Legistar entry.
• Prepare the weekly Project Control Report and track all current/upcoming council items.
  
  

Citywide Planning & Special Initiatives

• Support benchmarking, sustainability, General Plan updates, program inventory, and annual departmental submissions.
• Assist with federal earmark submissions and provide logistical support for government relations travel.
• Manage assigned projects and special initiatives.
  
  

Executive Administrative Support

• Draft executive communications, talking points, memos, and letters; prepare meeting materials; maintain org charts and executive biographies.
• Ensure version control, use standardized templates, validate personnel data, and reference prior materials for consistency.
• Supervise assigned personnel and ensure seamless coverage of administrative functions
  
  

This position is scheduled in office five days per week at 100 W Washington St Phoenix, AZ 85003.

IDEAL CANDIDATE

• Demonstrated leadership within a public safety or similarly high-complexity environment.
• Proven success identifying and implementing solutions of complex problems, especially through competing and changing priorities.
• Demonstrated critical-thinking and problem-solving skills.
• Exceptional relationship-building skills at all organizational levels and across diverse stakeholder groups.
• Effective communication and listening skills with the ability to appropriately delegate tasks.
  
  

SALARY

Pay Range: $72,675 to $118,352 annually.

Hiring Range: $72,675 to $107,348 annually.

Pay Range Explanation

• Pay range is the entire compensation range for the position classification.
• Hiring range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.
  
  

Your job classification can be found in eCHRIS > Personal Details under your name, located in the top left section of the page.

The pay grade and classification/unit of your current position may be found by looking up your job title on the job description page.

Benefits

A comprehensive benefits package is offered which includes:

• Traditional pension with employer and employee contributions, click here for more details: Pension Information.
• 401(a) and 457 plans with employer contributions.
• Choice of generous medical HMO, PPO, or HSA/HDHP plans.
• Medical enrollment includes a monthly $150 City contribution to a Post-Employment Health Plan.
• Wellness incentive of up to $720 annually.
• Dental, vision, and life insurance options.
• Employer paid long-term disability.
• Free Bus/light rail pass.
• Tuition reimbursement program up to $6,500 per year.
• Paid time off includes 13.5 paid holidays, 12 vacation days, and 15 sick days and personal leave days.
• Paid Parental Leave for eligible employees up to 480 hours (12 weeks) of paid leave for the birth, adoption, or foster care placement of a child during a 12-month period.
• Federal Student Loan Forgiveness offered through Savi.
  
  

For more details, visit: Unit 007 Benefits

Minimum Qualifications

• Three years of professional-level experience in research, finance or public administration
• Master's degree in business or public administration, or a related field
• Other combinations of experience and education that meet the minimum requirements may be substituted.
• All finalists for positions are subject to a criminal background check applicable to the department or position.
• Positions in the Police Department must meet the background standards that are appropriate to non-sworn positions. The general factors for disqualification are listed here.
• Some positions require the use of personal or City vehicles on City business. Individuals must be physically capable of operating the vehicles safely, possess a valid driver's license and have an acceptable driving record. Use of a personal vehicle for City business will be prohibited if the employee is not authorized to drive a City vehicle or if the employee does not have personal insurance coverage.
• For information regarding pre-screening and driving positions, click here.
• The City job description can be found here.
  
  

Preferred Qualifications

The minimum qualifications listed above, plus experience:

• Two or more years supervising staff.
• Managing project deliverables, projects, and programs.
• Writing original content and reviewing and revising policies or executive level documents.
• Using research methods, data analysis, and benchmarking for decision making.
• Conducting independent research and making recommendations on complex legislative or administrative issues.
• Serving as a liaison across multiple internal and external teams, partners, and stakeholders.
• Supporting executive staff.
  
  

RECRUITMENT DATES

Recruitment closes July 23, 2026. All materials must be received by 11:59 p.m. on this date.

This is a position-based recruitment and will not result in any ongoing eligibility list. This recruitment and any selection processes resulting from this recruitment may be used to fill other related vacancies within the organization now or in the near future.

How To Apply

Apply online by completing the required information and attaching, as one document, your cover letter and resume. Please include your experience as it relates to the qualifications stated above. Only the highest qualified may be posted to the eligible to hire list. The results of the resume screening process will be sent to your primary email address.

WE ARE HERE TO HELP

• Job interviews may be held by video or audio conference.
• If you are in need of computer resources, click here for free options.
• Arizona at Work has frequent classes to help with resume writing, interviewing skills, and general career guidance. Click here for more information.
• Explore other Employment Opportunities with the City of Phoenix.
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• If you require assistance at any stage of the application process due to an accessibility issue, please contact the Human Resources Department by phone at (602) 495-5700 or by text at (800) 367-8939. You may also fill out and submit a Reasonable Accommodation Request Form.
  
  

REFERENCE

Management Asst II, JC:05320, ID# 62420, 7/17/26, USM, AW, Benefits:007

Building the Phoenix of tomorrow.

#DoWorkThatMakesPhoenixWork

City of Phoenix is an equal opportunity employer. AmeriCorps, Peace Corps, and other national service alumni who meet the required qualifications are encouraged to apply.