What are the responsibilities and job description for the Capital Improvement Project Manager position at City of Perris?
Under general direction, responsible to manage Capital Projects, including Traffic Signal and Street Lighting Maintenance, Flood Control Maintenance and Water Quality; to oversee the performance of complex, advanced level engineering and project management activities for a variety of transportation and/or public works projects; to manage consultant contracts; to administer outside funding sources; and to provide highly responsible and complex administrative support to the Director of Public Works and/or City Engineer.
SUPERVISION EXERCISED
Exercises supervision of a staff, and may exercise functional supervision over contract staff.
Plan, develop and manage the overall goals, objectives, policies and priorities of the City’s existing Flood Control and Watershed Protection system, including prioritizing maintenance scheduling, developing work methods and procedures for storm drains and appurtenances, catch basins, earthen channels and other water quality BMP’s throughout the City; and supervising City personnel and contract staff involved with implementing projects, inventory and mapping, inspections, and maintenance related to required duties.
Plan, develop and manage the overall goals, objectives, policies and priorities and programs of the City’s existing Traffic Signal and Street Lighting system, including maintenance and repair scheduling, reviewing work procedures, and prioritizing the ordering of materials, supplies, and electronic equipment for the maintenance of traffic signals and safety lighting; confer with the Principal Contracted Maintenance personnel involved with implementing programs, projects, and inspections related to required duties.
Plan, manage, and coordinate the review of land use entitlement proposals for private developments, including writing and/or reviewing conditions of approval, and overseeing off-site landscape plan check services; review and/or draft Landscape Maintenance agreement; review and process right-of-way offers of dedication and landscape easements; conduct reviews of the landscape maintenance, flood control, and lighting district improvements intended to meet the requirements of the Engineering and Special Districts Division, reduce long term maintenance costs, ensure the longevity of improvements, and compliance with City ordinances, codes, and policies.
Administer the City’s National Pollutant Discharge Elimination System (NPDES) Program, and implement the required programs and projects of the Total Maximum Daily Load (TMDL) Task Force Activities including program planning, project development and management; resolving problems, assigning projects and programmatic areas of responsibility; and reviewing and evaluating work methods and procedures.
Supervise City staff, prioritize and review work, schedule staff time, evaluate employee performance and provide technical guidance and training; oversee contract staff involved with implementing programs, projects, and inspections related to construction and maintenance projects, programs, and activities, such as NPDES and TMDL required duties.
Oversee and confer with Principal Consultant Staff in charge of the City’s Water Quality Management Plan (WQMP) reviews, and involved with conditioning commercial, industrial, and residential projects for environmental and site design compliance; confer and coordinate with Principal Consultant, private developers, and other departments, and serve as advisor and problem solver for compliance related matters.
Plan, direct, oversee both the start of one-year maintenance, final acceptance and turn over, and issuance of Final Certificate of Occupancy for new business and new development construction into the Landscape, Lighting and Flood Control Districts.
Prepare and recommend to City Council the annual Division budgets for Engineering Administration, Traffic Safety, NPDES, Flood Control District FCD #1, Lighting District #84-1; monitor approved budgets, approve expenditures, forecast additional funds needed for project implementation, and recommend adjustments as necessary.
Oversee, conduct, and coordinate policy and fiscal-related analytical studies and reports, involving the evaluation of departmental operations and maintenance services programs that serve as the primary contributing factor and basis for preparation of the annual engineer’s report, and the recommended tax levy increases or decreases for the Flood Control, Lighting and Landscape Maintenance Districts.
Prepare and review working procedures, prioritize work, and supervise the performance of contract personnel for technical proficiency, volume, and accuracy of work products for both technical trades, and professional services; recommend contract extensions and terminations of contract personnel.
Oversee and supervise consultant services as needed, and confer with Principal Consultant Staff of the City’s NPDES Commercial and Industrial Inspection Program; oversee the monitoring & biological pollutant testing program for City outfalls, while acting as the City’s Chief Compliance officer; confer and coordinate with staff from other departments, outside agencies, property and business owners; and serve as advisor and problem solver for compliance related matters.
Negotiate and monitor contracted services as necessary, confer and coordinate with assigned staff and outside maintenance contractors; serve as technical advisor to staff and problem solver for disputes arising out of the meaning and intent of Contract language and scope of work specifications; recommend contract extensions and terminations of flood control, and traffic signal & lighting contractors providing maintenance services to the City.
Represent the City at regional planning meetings and jurisdictions including the Riverside County Flood Control District, NPDES Steering Committee, The Lake Elsinore and Canyon Lake TMDL Task Force, The Santa Ana Regional Water Quality Control Board and other meetings related to water quality, storm water, urban runoff pollution prevention and related issues.
Make presentations to the City Council, City Boards and Commissions, and community groups; prepare and/or edit staff reports for submission to the City Council.
Participate in the development and administration of the Capital Improvement Program Budget; monitor approved budget, approve expenditures, forecast additional funds needed for project implementation, and recommend adjustments as necessary
Represent the City in negotiating and conferring with consultants, outside jurisdictions, agencies, and others involved in capital improvement project execution; including major transportation and lighting projects and programs, including RCTC’s Metrolink Perris Valley Line Project, and WRCOG’s Street Lighting Acquisition program.
Perform complex engineering studies of storm drain systems and plans intended to evaluate the efficiency and effectiveness of service delivery, and/or serve as the basis for inventory and maintenance, upgrade or repair estimates; evaluate programs to assess compliance with State and local codes and make effective recommendations for changes to required local NPDES Plans; prepare, update, or oversees changes to the City’s Local Implementation Plan (LIP), and the City’s Site Specific Municipal Facilities Pollution Prevention Plans (MFPPP).
Coordinate the implementation of the City’s Drinking Water Systems Discharge Permit with the City’s Water Department, including application for annual DeMinimus Permit and Notification to the State Water Resources Control Board, and confer with principal consultant staff responsible for implementation measures of the permit.
Oversee the implementation of the City’s General Construction Permit data delivery and reporting system (SMARTS) for all municipal funded capital improvement projects, including street, City facilities, and parks.
Prepare Requests For Proposals (RFP’s and RFQ’s), bidding documents, and project specifications for professional design consulting services, professional plan checking services, capital improvement projects, repairs and upgrades, maintenance, lighting and traffic signal services and projects; review and evaluate data, prepare and present contracts, and make recommendations for award of consultant services.
Other Job Related Duties
Perform related duties and responsibilities as assigned.
Knowledge Of
Administrative principles and practices, including goal setting, program development, implementation and evaluation, and supervision of staff, either directly or through subordinate levels of supervision.
Public agency budgetary, contract administration, citywide administrative practices, and general principles of risk management related to the functions of the assigned area.
Organizational and management practices as applied to the analysis and evaluation of
projects, programs, policies, procedures, and operational needs; principles and practices of municipal government administration.
Principles and practices of supervision, including work planning, assignment, review and evaluation and the training of work procedures.
Methods and techniques for writing and presentations, contract negotiations, business correspondence, and information distribution; research and reporting methods, techniques, and procedures.
Pertinent Federal, State, and local laws, codes, and regulations.
Principles and practices of planning and engineering including the design, construction, and maintenance requirements of public works projects.
Modern developments, current literature and sources of information regarding planning and engineering.
Principles and practices of data collection and report preparation
Capital Improvement Program budgeting and funding practices.
Engineering plan types, review practices, and permit filing and approval procedures; subdivision engineering and plan review practices.
General design, layout, and construction practices for public improvements such as streets, storm drains, grading, and landscaping.
Principles of engineering mathematics, stress analysis, and properties, strength, and uses of construction materials.
English usage, grammar, spelling, vocabulary, and punctuation.
Techniques for effectively representing the City in contacts with government agencies, community groups, and various business, professional, regulatory, and legislative organizations.
Techniques for dealing effectively with the public, vendors, contractors, and City staff, in person and over the telephone.
Techniques for providing a high level of customer service to the public and City staff, in person and over the telephone.
Safe driving principles and practices.
Traffic Signal Maintenance principals, methods practices and techniques; State of California Standard Specifications and Plans for Traffic Signals.
Permitting, legal, regulatory and technical requirements of storm water quality management; principles of storm water management, including practices and problems, structural and non-structural methods of source control and environmental monitoring.
Principals of proper methods, techniques and practices used in sampling and dry weather storm water flows, laboratory procedures used to identify and measure pollutants of concern.
State of California illicit connection and illegal discharge prevention and hazardous materials spill response.
Read and interpret common descriptions of real property, title reports and accompanying documents, and the principles and practices of land surveying.
Occupational hazards and standard safety practices necessary in construction inspection.
Applicable Federal, State, and local laws, codes, and regulations concerning the operation of the assigned projects and programs.
Recent and on-going developments, current literature, and sources of information related to the operations of construction and maintenance management.
Techniques for effectively representing the City in contacts with governmental agencies, community groups, various businesses, professional, educational, and regulatory organizations and with property owners, developers, contractors, and the public.
Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors and agency staff.
Skill To
Operate modern office equipment including computer and applicable software applications such as word processing, spreadsheets, and databases. Operate a motor vehicle safely.
Ability To
Provide administrative and professional leadership and direction for capital improvement projects.
Develop, implement, and administer goals, objectives, and procedures for capital improvement projects.
Plan, organize, direct, and coordinate the work of technical, administrative support, and contract personnel, as needed; delegate authority and responsibility.
Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.
Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
Prepare and administer budgets; allocate limited resources in a cost-effective manner.
Prepare clear and concise administrative reports.
Interpret and apply Federal, State and local policies, procedures, laws and regulations.
Effectively represent the department and the City in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations and in meetings with individuals.
Exercise good judgment, flexibility, creativity, and sensitivity in response to changing situations and needs.
Conduct planning and engineering studies and prepare reports with recommendations; read, interpret, and apply a wide variety of technical information from manuals, drawings, specifications, layouts, blueprints, and schematics.
Perform technical research and solve planning and engineering problems.
Prepare, understand, and interpret planning and engineering construction plans, specifications, and other contract documents.
Analyze planning and engineering specifications to ensure compliance with City standards and governmental requirements.
Use English effectively to communicate in person, over the telephone, and in writing.
Use tact, initiative, prudence, and independent judgment within general policy, procedural and legal guidelines; work independently, organize information, and efficiently prioritize and complete work.
Establish, maintain, and foster positive and harmonious working relationships with those contacted during work.
Experience
Five (5) years of increasingly responsible experience in professional planning or engineering, plus two (2) years of supervisory experience.
Training
Bachelor's degree from an accredited college or university with major course work in planning, engineering, landscape architecture, or directly related field; A Master’s degree in a directly related area is preferred.
License Or Certificate
Possession of or ability to obtain a valid California driver’s license (Type C) and proof of automobile liability insurance as required by the position; Possession of ICC is desirable.
Special Requirements
Essential duties require the following physical skills and work environment: Ability to work in a standard office environment including ability to sit, stand, walk, kneel, crouch, stoop, squat, twist, and lift 50 lbs.; ability to travel to different sites and locations. Employees also work in the field and are exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, mechanical and/or electrical hazards, and hazardous physical substances and fumes.
SUPERVISION EXERCISED
Exercises supervision of a staff, and may exercise functional supervision over contract staff.
Plan, develop and manage the overall goals, objectives, policies and priorities of the City’s existing Flood Control and Watershed Protection system, including prioritizing maintenance scheduling, developing work methods and procedures for storm drains and appurtenances, catch basins, earthen channels and other water quality BMP’s throughout the City; and supervising City personnel and contract staff involved with implementing projects, inventory and mapping, inspections, and maintenance related to required duties.
Plan, develop and manage the overall goals, objectives, policies and priorities and programs of the City’s existing Traffic Signal and Street Lighting system, including maintenance and repair scheduling, reviewing work procedures, and prioritizing the ordering of materials, supplies, and electronic equipment for the maintenance of traffic signals and safety lighting; confer with the Principal Contracted Maintenance personnel involved with implementing programs, projects, and inspections related to required duties.
Plan, manage, and coordinate the review of land use entitlement proposals for private developments, including writing and/or reviewing conditions of approval, and overseeing off-site landscape plan check services; review and/or draft Landscape Maintenance agreement; review and process right-of-way offers of dedication and landscape easements; conduct reviews of the landscape maintenance, flood control, and lighting district improvements intended to meet the requirements of the Engineering and Special Districts Division, reduce long term maintenance costs, ensure the longevity of improvements, and compliance with City ordinances, codes, and policies.
Administer the City’s National Pollutant Discharge Elimination System (NPDES) Program, and implement the required programs and projects of the Total Maximum Daily Load (TMDL) Task Force Activities including program planning, project development and management; resolving problems, assigning projects and programmatic areas of responsibility; and reviewing and evaluating work methods and procedures.
Supervise City staff, prioritize and review work, schedule staff time, evaluate employee performance and provide technical guidance and training; oversee contract staff involved with implementing programs, projects, and inspections related to construction and maintenance projects, programs, and activities, such as NPDES and TMDL required duties.
Oversee and confer with Principal Consultant Staff in charge of the City’s Water Quality Management Plan (WQMP) reviews, and involved with conditioning commercial, industrial, and residential projects for environmental and site design compliance; confer and coordinate with Principal Consultant, private developers, and other departments, and serve as advisor and problem solver for compliance related matters.
Plan, direct, oversee both the start of one-year maintenance, final acceptance and turn over, and issuance of Final Certificate of Occupancy for new business and new development construction into the Landscape, Lighting and Flood Control Districts.
Prepare and recommend to City Council the annual Division budgets for Engineering Administration, Traffic Safety, NPDES, Flood Control District FCD #1, Lighting District #84-1; monitor approved budgets, approve expenditures, forecast additional funds needed for project implementation, and recommend adjustments as necessary.
Oversee, conduct, and coordinate policy and fiscal-related analytical studies and reports, involving the evaluation of departmental operations and maintenance services programs that serve as the primary contributing factor and basis for preparation of the annual engineer’s report, and the recommended tax levy increases or decreases for the Flood Control, Lighting and Landscape Maintenance Districts.
Prepare and review working procedures, prioritize work, and supervise the performance of contract personnel for technical proficiency, volume, and accuracy of work products for both technical trades, and professional services; recommend contract extensions and terminations of contract personnel.
Oversee and supervise consultant services as needed, and confer with Principal Consultant Staff of the City’s NPDES Commercial and Industrial Inspection Program; oversee the monitoring & biological pollutant testing program for City outfalls, while acting as the City’s Chief Compliance officer; confer and coordinate with staff from other departments, outside agencies, property and business owners; and serve as advisor and problem solver for compliance related matters.
Negotiate and monitor contracted services as necessary, confer and coordinate with assigned staff and outside maintenance contractors; serve as technical advisor to staff and problem solver for disputes arising out of the meaning and intent of Contract language and scope of work specifications; recommend contract extensions and terminations of flood control, and traffic signal & lighting contractors providing maintenance services to the City.
Represent the City at regional planning meetings and jurisdictions including the Riverside County Flood Control District, NPDES Steering Committee, The Lake Elsinore and Canyon Lake TMDL Task Force, The Santa Ana Regional Water Quality Control Board and other meetings related to water quality, storm water, urban runoff pollution prevention and related issues.
Make presentations to the City Council, City Boards and Commissions, and community groups; prepare and/or edit staff reports for submission to the City Council.
Participate in the development and administration of the Capital Improvement Program Budget; monitor approved budget, approve expenditures, forecast additional funds needed for project implementation, and recommend adjustments as necessary
Represent the City in negotiating and conferring with consultants, outside jurisdictions, agencies, and others involved in capital improvement project execution; including major transportation and lighting projects and programs, including RCTC’s Metrolink Perris Valley Line Project, and WRCOG’s Street Lighting Acquisition program.
Perform complex engineering studies of storm drain systems and plans intended to evaluate the efficiency and effectiveness of service delivery, and/or serve as the basis for inventory and maintenance, upgrade or repair estimates; evaluate programs to assess compliance with State and local codes and make effective recommendations for changes to required local NPDES Plans; prepare, update, or oversees changes to the City’s Local Implementation Plan (LIP), and the City’s Site Specific Municipal Facilities Pollution Prevention Plans (MFPPP).
Coordinate the implementation of the City’s Drinking Water Systems Discharge Permit with the City’s Water Department, including application for annual DeMinimus Permit and Notification to the State Water Resources Control Board, and confer with principal consultant staff responsible for implementation measures of the permit.
Oversee the implementation of the City’s General Construction Permit data delivery and reporting system (SMARTS) for all municipal funded capital improvement projects, including street, City facilities, and parks.
Prepare Requests For Proposals (RFP’s and RFQ’s), bidding documents, and project specifications for professional design consulting services, professional plan checking services, capital improvement projects, repairs and upgrades, maintenance, lighting and traffic signal services and projects; review and evaluate data, prepare and present contracts, and make recommendations for award of consultant services.
Other Job Related Duties
Perform related duties and responsibilities as assigned.
Knowledge Of
Administrative principles and practices, including goal setting, program development, implementation and evaluation, and supervision of staff, either directly or through subordinate levels of supervision.
Public agency budgetary, contract administration, citywide administrative practices, and general principles of risk management related to the functions of the assigned area.
Organizational and management practices as applied to the analysis and evaluation of
projects, programs, policies, procedures, and operational needs; principles and practices of municipal government administration.
Principles and practices of supervision, including work planning, assignment, review and evaluation and the training of work procedures.
Methods and techniques for writing and presentations, contract negotiations, business correspondence, and information distribution; research and reporting methods, techniques, and procedures.
Pertinent Federal, State, and local laws, codes, and regulations.
Principles and practices of planning and engineering including the design, construction, and maintenance requirements of public works projects.
Modern developments, current literature and sources of information regarding planning and engineering.
Principles and practices of data collection and report preparation
Capital Improvement Program budgeting and funding practices.
Engineering plan types, review practices, and permit filing and approval procedures; subdivision engineering and plan review practices.
General design, layout, and construction practices for public improvements such as streets, storm drains, grading, and landscaping.
Principles of engineering mathematics, stress analysis, and properties, strength, and uses of construction materials.
English usage, grammar, spelling, vocabulary, and punctuation.
Techniques for effectively representing the City in contacts with government agencies, community groups, and various business, professional, regulatory, and legislative organizations.
Techniques for dealing effectively with the public, vendors, contractors, and City staff, in person and over the telephone.
Techniques for providing a high level of customer service to the public and City staff, in person and over the telephone.
Safe driving principles and practices.
Traffic Signal Maintenance principals, methods practices and techniques; State of California Standard Specifications and Plans for Traffic Signals.
Permitting, legal, regulatory and technical requirements of storm water quality management; principles of storm water management, including practices and problems, structural and non-structural methods of source control and environmental monitoring.
Principals of proper methods, techniques and practices used in sampling and dry weather storm water flows, laboratory procedures used to identify and measure pollutants of concern.
State of California illicit connection and illegal discharge prevention and hazardous materials spill response.
Read and interpret common descriptions of real property, title reports and accompanying documents, and the principles and practices of land surveying.
Occupational hazards and standard safety practices necessary in construction inspection.
Applicable Federal, State, and local laws, codes, and regulations concerning the operation of the assigned projects and programs.
Recent and on-going developments, current literature, and sources of information related to the operations of construction and maintenance management.
Techniques for effectively representing the City in contacts with governmental agencies, community groups, various businesses, professional, educational, and regulatory organizations and with property owners, developers, contractors, and the public.
Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors and agency staff.
Skill To
Operate modern office equipment including computer and applicable software applications such as word processing, spreadsheets, and databases. Operate a motor vehicle safely.
Ability To
Provide administrative and professional leadership and direction for capital improvement projects.
Develop, implement, and administer goals, objectives, and procedures for capital improvement projects.
Plan, organize, direct, and coordinate the work of technical, administrative support, and contract personnel, as needed; delegate authority and responsibility.
Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.
Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
Prepare and administer budgets; allocate limited resources in a cost-effective manner.
Prepare clear and concise administrative reports.
Interpret and apply Federal, State and local policies, procedures, laws and regulations.
Effectively represent the department and the City in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations and in meetings with individuals.
Exercise good judgment, flexibility, creativity, and sensitivity in response to changing situations and needs.
Conduct planning and engineering studies and prepare reports with recommendations; read, interpret, and apply a wide variety of technical information from manuals, drawings, specifications, layouts, blueprints, and schematics.
Perform technical research and solve planning and engineering problems.
Prepare, understand, and interpret planning and engineering construction plans, specifications, and other contract documents.
Analyze planning and engineering specifications to ensure compliance with City standards and governmental requirements.
Use English effectively to communicate in person, over the telephone, and in writing.
Use tact, initiative, prudence, and independent judgment within general policy, procedural and legal guidelines; work independently, organize information, and efficiently prioritize and complete work.
Establish, maintain, and foster positive and harmonious working relationships with those contacted during work.
Experience
Five (5) years of increasingly responsible experience in professional planning or engineering, plus two (2) years of supervisory experience.
Training
Bachelor's degree from an accredited college or university with major course work in planning, engineering, landscape architecture, or directly related field; A Master’s degree in a directly related area is preferred.
License Or Certificate
Possession of or ability to obtain a valid California driver’s license (Type C) and proof of automobile liability insurance as required by the position; Possession of ICC is desirable.
Special Requirements
Essential duties require the following physical skills and work environment: Ability to work in a standard office environment including ability to sit, stand, walk, kneel, crouch, stoop, squat, twist, and lift 50 lbs.; ability to travel to different sites and locations. Employees also work in the field and are exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, mechanical and/or electrical hazards, and hazardous physical substances and fumes.