Accounting Technician

***This position is open to current City of Pensacola Public Works & Engineering employees only***
Recruitment Range:  $23.52-$27.34

QUALIFICATIONS
Education and Experience:
High school diploma or equivalent; two (2) years of experience in providing clerical support to management; or an equivalent combination of education and experience. 
 
Licenses or Certifications:

• Possession of an appropriate driver’s license for equipment operated and any license, training, or certification required by law or regulation to complete assigned tasks.

 
Special Requirements:

• None.

JOB SUMMARY
The Accounting Technician performs responsible entry-level professional and administrative work. 
 
An employee in this class has specialized duties, which require the application of experienced professional and administrative knowledge. An employee in this class exercises considerable independent judgment and has latitude in performing duties. Work is evaluated through results attained.


ESSENTIAL JOB FUNCTIONS

• Oversees multiple functions of a large department/division which may include receiving and posting payments, customer service, accounts payable, purchasing, accounts receivable, petty cash, or other assigned area. 
• Receives and responds to requests from the public, external agencies, and internal City department/divisions. 
• Drafts correspondence and creates, maintains, and revises reports to include spreadsheets, databases, contracts, bid documents, and other documents to help track, monitor, and oversee information and data associated with assigned functional units. 
• Oversees and coordinates employee related functions/processes to include training, travel, p-cards, payroll, salary incentive programs, and/or professional certifications associated with department/division and related staff as well as staff on-boarding, transfer, promotion, and separation documentation. 
• Oversees, monitors, and coordinates contracts and services provided to departments/divisions through outside vendors/agencies to ensure service standards are met and are in compliance with contractual agreements.
• Coordinates and assists in the development, monitoring, and forecasting of departmental/divisional budgetary needs as necessary to assists Directors/Administrators in maintaining a balanced budget as well as helping to compile data used to help identify future departmental/divisional budgetary needs. 
• Assist in the tracking, billing, and monitoring of projects for assigned department/division which may include projects spanning multiple City departments/divisions as well as multiple financial cost centers and funding sources.
• Answers phone calls and emails, greets and directs office visitors to designated meeting areas, and builds spreadsheets or presentations for leadership staff.
• Coordinates and assists in the development, monitoring, and forecasting of departmental/divisional budgetary needs as necessary to assists Directors/Administrators in maintaining a balanced budget as well as helping to compile data used to help identify future departmental/divisional budgetary needs.
• Assists with budget preparation to include processing budget transfers.
• Oversees and coordinates work completed and compliance of vendors as related to bid process, service contracts, and agreements.
• Orders supplies, tracks inventory, and maintains files and reports associated with daily operation of assigned functional area(s).
• Communicates with Organization's Management/Directors, Vendors, outside entities regarding Facilities and Fleet's administrative and/or financial needs.
• Performs other related duties as assigned. 

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description. 


KNOWLEDGE, SKILLS AND ABILITIES:   

• Knowledge of bookkeeping, accounting guidelines, standard office procedures, terminology, and best practices to include detailed application of defined applied industry methodologies as needed to oversee and complete work of assigned functional areas. 
• Knowledge of Federal, State, and City laws, rules, regulations, and policies as needed to ensure compliance with established mandates associated with assigned functional area(s). 
• Knowledge of techniques and best practices associated with records, file, and database management as applied to multiple projects, functions, and department/division budgetary cost centers. 
• Ability to recognize if/when a decision can be made or if it should be escalated to a higher-level manager for input. 
• Ability to make sound judgements and recommendations based on objective observations and analysis as needed to effectively oversee and coordinate assigned functional areas. 
• Ability to organize and interpret data and write reports in various formats such as spreadsheets, charts, PowerPoint presentations, and other instruments as needed to present information related to assigned functional area(s). 
• Ability to perform complex mathematical computations with speed and accuracy. 
• Ability to be detailed in completion of job tasks as needed to ensure the integrity of information and allow for accurate data to be provided to management for consideration and effective decision making. 
• Ability to establish and maintain effective working relationships with associates and the general public.

PHYSICAL DEMANDS
While performing the duties of this job, the employee is regularly required to use hands and fingers to hold or feel, reach with hands and arms, walk, talk, and hear. The employee is occasionally required to stand, sit, climb, balance, stoop, and crouch. Specific vision abilities include near distance, far distance, color, peripheral vision, and depth perception. 


WORK ENVIRONMENT
The noise level in the work environment is usually moderate. Some jobs may require an employee to be exposed to outside weather conditions, wet and/or humid conditions. 


The City of Pensacola provides equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, ancestry, national origin, citizenship, sex or gender (including pregnancy, childbirth, and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, religion, age, disability,   genetic information,  service in the military, or any other characteristic protected by applicable federal, state, or local laws and ordinances. Equal employment opportunity applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training.

Salary : $24 - $27