City Clerk/Treasurer

The City of Payette (“City”) Clerk/Treasurer is the City’s chief administrative and financial officer and serves as a Department Head responsible for all municipal financial systems, statutory compliance, elections, official records, and legislative support to the Mayor and City Council. This position provides executive-level leadership over City finance, utility billing, records management, and compliance functions for a full-service municipality with water and sewer utilities.

Essential Duties & Responsibilities

The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, duties not specifically set forth below.

Clerk Functions

Serve as Clerk of the City Council; prepare agendas, attend meetings, record and publish minutes, ordinances, resolutions, and legal notices.

Maintain custody of official records, contracts, and City Seal.

Administer public records requests under Idaho Code Title 74.

Serve as Local Elections Officer for municipal elections.

Maintain records retention schedules and historical archives.

Administer the scheduling and coordination of City Council agendas and public meeting notifications.

Serves as the human resources coordinator.

Other functions may be assigned as needed.

Treasurer / Finance Functions

Serve as custodian of all City funds.

Oversee all accounting, budgeting, payroll, utility billing, licensing, investments, and debt service.

Prepare and administer annual operating and capital budgets.

Maintain governmental fund accounting in compliance with Governmental Accounting Standards Board (GASB) standards.

Produce monthly and annual financial statements and as otherwise required by the City.

Monitor cash flow, restricted funds, grants, and enterprise utility funds.

Coordinate annual audits and ensure State reporting compliance.

Maintain internal controls and financial policies.

Administer City financial systems utilizing computer financial software.

Utility Billing & Enterprise Fund Administration

Oversee water and sewer enterprise fund accounting and rate revenue tracking.

Ensure accurate billing, collections, adjustments, and compliance with bond covenants.

Coordinate with Public Works on capital improvement tracking.

Administrative & Department Head Duties

Serve as Department Head supervising finance, utility billing, and clerical staff.

Serve as compliance officer for Open Meeting Law, Public Records Act, election law, and financial statutes.

Provide public service at City Hall and serve as liaison between departments, elected officials, and the public.

Participate in strategic planning and long-range financial forecasting.

Minimum Qualifications

High School Diploma or GED. Advanced education is beneficial.

Experience with utility enterprise funds and municipal accounting.

Demonstrate ability to plan, organize, and schedule priorities.

Proven computer skills.

Must be bondable.

Knowledge, Skills & Abilities

Governmental fund accounting (GASB).

Budgeting and capital improvement planning.

Municipal financial experience.

Idaho municipal statutes and election law.

Strong analytical, organizational, and communication skills.

Ability to supervise staff and manage confidential information.

Compensation

Salary and benefits as established by City Council resolution. In line with comparable positions in the State of Idaho. Experience commensurate with degree.

Licensing and Other Special Requirements

All applicants must be able to successfully pass the City of Payette Background check processes, which include reference checks and criminal history checks. Applicants must be able to pass, or have:

Valid driver’s license.

Driving record check.

Education verification.

City of Payette 700 Center Avenue Payette, Idaho 83661 phone: 208.642.6024 fax: 208.642.1412 www.cityofpayette.com

Working Conditions

The work environment is an office setting, which includes sitting for extended periods and lifting common office materials.

Must be able to perform the following duties with or without accommodation:

Must have sufficient clarity of speech and hearing, which permits the employee to communicate effectively.

Must have sufficient vision that permits the employee to make observations.

Must have sufficient manual dexterity, which permits the employee to operate office equipment.

Must be able to talk and hear via telephone and in person.

Local travel is occasionally required.

Disclaimer:

Incumbent must perform the essential duties and responsibilities with or without reasonable accommodation efficiently and accurately without causing a significant safety threat to self or others. The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and/or skills required of all personnel so classified. This job description is not an employment agreement and/or an expression or implied employment contract. Management has the exclusive right to alter this job description at any time without legal notice.

Legal Authority

Idaho Code §§ 50-902, 50-907, 50-1002, 50-1212.

Pay: $34.00 - $44.00 per hour

Expected hours: 40.0 per week

Benefits:

• Dental insurance
• Health insurance
• Retirement plan
• Vision insurance

Work Location: In person

Salary : $34 - $44