What are the responsibilities and job description for the Accounting Technician position at City of Pasadena, CA?
The City of Pasadena is seeking an eager Accounting Technician to join our Accounts Payable team. Performs responsible and moderately difficult accounting support and administrative work in the preparation, processing, verification and maintenance of financial and accounting documents and records; and performs related duties as assigned.
An Accounting Technician performs a variety of responsible and moderately difficult accounting support functions in the preparation and maintenance of the City's financial and statistical records and reports. Incumbents perform duties requiring knowledge of the City's accounts receivable, accounts payable and related accounting processes and procedures and resolves problems related to these functions in strict adherence to City policies and procedures and sound financial management practices and procedures.
IDEAL CANDIDATE
The ideal candidate will have experience utilizing Enterprise Resource Planning (ERP) systems, and have practical knowledge in AP invoicing, check runs, and reconciling reports. Experience in the public sector is highly desired. The ideal candidate is a team player, has excellent communication skills and works independently.
*Please note* - The successful candidate must undergo a comprehensive background screening and processing, including fingerprinting and credit check.
This recruitment is also open continuous with first consideration given to those who apply by October 2, 2025. This recruitment may close at any time. Apply today!
Essential Functions
The major responsibilities of this position are listed. For detailed information about the job, please review the job description for Accounting Technician.
Processes and data entries routine and special transactions into the City's financial systems; makes accounting system adjustments to ensure appropriate payments and receipts; ensures appropriate financial control procedures and methods are followed as they apply to accounts receivable and accounts payable processes.
Reviews for accuracy and processes payments of vendor invoices, accounts payable check requests for professional and other services, utility and parking refunds, housing authority and travel expense reimbursements in accordance with City policies and procedures; verifies required approvals and use of correct account numbers; advises departments on errors in codes or payment methods.
Generates invoices/billing requests for reimbursement or payment of false alarm fees, City property damage, grants, Rose Bowl event reimbursement and other payments through the City's financial systems and manual processes and procedures.
Processes routine and special check runs; validates accuracy of payments and prepares checks for mailing; processes all returned, voided, stop payment and re-issued checks utilizing standardized processes and procedures.
Maintains required files and records; prepares and coordinates a variety of work reports and records; researches transaction history to verify entries into the accounting system and audits samples of records for validity and accuracy.
Responds to questions regarding invoice, purchase order and payment policies, procedures and the status of specific bills and payments; works with departments and employees to resolve issues regarding the application of City policy.
Performs related duties as assigned.
Qualification Guidelines
EDUCATION, TRAINING AND EXPERIENCE:
Graduation from an Associate's degree program in accounting or bookkeeping;
At least two years of progressively responsible experience in financial or statistical recordkeeping duties; or an equivalent combination of training and experience. Experience in a public agency is preferred.
CORE COMPETENCIES:
The following list represents the core competencies needed for success in the position:
Attention to Detail – Focusing on the details of work content, work steps, and final work products.
Learning Agility – Seeking learning opportunities and applying the lessons to one’s work.
Oral Communication – Engaging effectively in dialogue.
Customer Focus – Attending to the needs and expectations of customers.
Handling Conflict – Managing interpersonally strained situations.
Leveraging Technology & Using Technology – Applying technology for improvements in organizational efficiency and effectiveness. Working with electronic hardware and software applications.
Teamwork – Collaborating with others to achieve shared goals.
Analyzing & Interpreting Data – Drawing meaning and conclusions from quantitative or qualitative data.
Critical Thinking – Analytically and logically evaluating information, propositions, and claims.
SELECTION PROCESS
Applicants who appear best qualified based on their application submitted will be invited to any combination of written, performance, and/or oral appraisal to further evaluate their job-related experience, education, knowledge, skills, and abilities.
VACANCIES
There is one vacancy in the Finance department which may be filled as a result of this selection process. An eligible list of candidates will be established and used to fill this vacancy and other similar vacancies that may occur in the future.