Management Specialist – Human Resources (HRIS)

Help shape the systems that support a high-performing public workforce.

The City of Palo Alto is seeking a skilled and highly motivated Management Specialist to join our Human Resources Information Systems (HRIS) team. This is a limited-term, opportunity for at least six months designed to support the team during a period of high work volume related to a major technology and system upgrade.

This is an opportunity to make an impact behind the scenes—supporting the systems, data, and infrastructure that keep our workforce running.

Tentative Timeline

• Virtual panel interview: Thursday, April 30
• Hiring interview: Tuesday, May 5
• Target start date: Monday, June 1
  
  

What You’ll Do

• Support HR systems and data operations, ensuring accuracy, integrity, and accessibility of information
• Assist with system upgrades and implementation efforts, including data validation and process support
• Help maintain and improve HR infrastructure, workflows, and system functionality
• Support process and system efficiencies that keep our workforce running smoothly
  
  

We’re Looking For Someone Who

• Is detail-oriented and tech-savvy, with a strong focus on data accuracy
• Thrives in a fast-paced, collaborative environment with evolving priorities
• Is motivated to support impactful public sector work
• Enjoys working with data, systems, and problem-solving
  
  

About The Department

The Human Resources Department leads the City in fostering positive employee relations, talent management, succession planning, and employee engagement, while supporting workplace safety and employee well-being.

As part of an organization known as the “Birthplace of Silicon Valley,” the HR team supports a workforce that delivers a full range of municipal services—from utilities and infrastructure to public safety, libraries, and community spaces. In a city recognized for innovation, operational excellence, and a AAA bond rating, Human Resources serves as a strategic partner in building and sustaining a high-performing organization.

We are committed to recruiting, developing, and retaining a diverse, highly qualified workforce that reflects the high standards and forward-thinking spirit of the Palo Alto community—leveraging systems, data, and technology to continuously improve how we support our workforce.

Duties

Responsibilities and duties may include, but are not limited to, the following:

• Prepares, processes, distributes, and maintains a variety of personnel records, documents, files, logs, and status changes
• Responds to requests for information from employees and the public via phone, in person, and email
• Enters and maintains data in HR systems; compiles data, performs analysis, and prepares reports and correspondence
• Provides research assistance in areas such as employee relations, training, benefits, occupational health and safety, and communications
• Performs other duties of a similar nature or level
  
  

Desired Qualifications

• Experience with Enterprise Resource Planning (ERP) or Human Resource Information Systems (HRIS)
• Experience organizing and maintaining electronic personnel files
• Intermediate proficiency in Microsoft Office (Word, Outlook, Excel), including formulas, logic, and data analysis
  
  

Knowledge Of

Knowledge, Skills, and Abilities

• Human resources principles, procedures, and practices
• Customer service principles
• Recordkeeping principles and practices
• Modern office practices and equipment
  
  

Ability To

• Use computers and related software applications, including HRIS and databases
• Prepare reports and analyze data with accuracy and attention to detail
• Compile, organize, and review information based on established criteria
• Provide excellent customer service
• Maintain confidentiality
• Communicate effectively with coworkers, supervisors, and the public
  
  

If you’re excited to contribute to meaningful work and support the systems behind a high-performing organization, we encourage you to apply. Join us in shaping how we support our workforce through data, systems, and innovation.

The Selection Process

• Applicants will receive recruitment status notifications via email. Governmentjobs.com account also has notification status updates.
• Applicants will be screened throughout the posting process and highly qualified candidates may be invited to interview at any time after the posting closes.
• The screening process for this position typically may include a virtual recorded interview and/or panel interviews preceding final interviews with the hiring manager or their designee.
  
  

Our online application system is provided byNeoGov. If you have problems while applying online, please contactNeoGov'sLive Applicant Support at (855) 524-5627 between 6:00 AM and 5:00 PM Pacific Time, Monday - Friday.

The City of Palo Alto is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.