What are the responsibilities and job description for the Management Analyst - Library (Promotional Opportunity) position at City of Palo Alto?
- This is a promotional opportunity for City of Palo Alto Library Services Department Employees Only*
The Position
In this role, you will have the opportunity to work with the Department and City staff at all levels to help build the department's annual budget and assist with in-depth quantitative analysis of departmental operations. This position offers the chance to get to know the City's most public-facing departments from top to bottom. The most attractive candidates will also be technically savvy and within a few months be able to assist Department staff with software programs including SAP and department-specific systems. The Library welcomes creative and innovative solutions to complex problems and provides the opportunity to work on special projects.
Successful candidates are team players and creative problem solvers looking for a career that will make a difference in the community around them and willing to work hard to get there.
Ideal Candidate
The ideal candidate will demonstrate proficiency and knowledge in the following:
- Advanced data compilation and analysis (pivots, long-range forecasting, budget uploads, etc.); Knowledge of government finance and/or public administration is a plus. Extensive knowledge required in Excel and PowerPoint
- Budgeting and tracking actual revenues and expenditures
- Demonstrated ability to create strong partnerships through communication and interpersonal skills with various team members and leaders of all levels and functions throughout the organization
- Detail-oriented, organized and demonstrated an ability to multi-task and shift priorities quickly
- Applicable Federal, State, and local laws, rules, and regulations
- Excellent customer service skills and an ability to effectively communicate and collaborate with a diverse range of people and job functions
- Strong writing skills and ability to quickly learn new tools and technologies including SAP
Compensation (Management): Comprehensive compensation plan. To learn more, click here.
Essential and other important responsibilities and duties may include, but are not limited to, the following:
- Assists with creating, analyzing, and monitoring the Department’s budget and fee schedule.
- Participates in departmental studies and projects, which can include setting up contracts; preparing requests for proposals; selecting consultants; ensuring compliance with applicable regulations, specifications, and/or requirements; monitoring project budgets; tracking projects; preparing related reports; and, performing other related duties.
- Supports departmental recruitment, anticipating vacancies, working with other City staff to plan and execute searches and facilitate hiring and on-boarding.
- Serves as a technical resource for staff in assigned areas of responsibility.
- Monitors revenues and expenditures to ensure accuracy and completeness.
- Prepares a wide variety of analytical reports on operations and activities in the assigned area of responsibility.
- Reviews City Council Agenda items; ensures background information and supporting materials are available.
- Conducts surveys and performs research, prepares budget scenarios and statistical analysis; prepares related reports.
- For the Library position, may perform administrative support tasks.
Sufficient education, training and/or work experience to demonstrate possession of the following knowledge and skills, which would typically be acquired through:
- Bachelor's degree in a related field and three years of professional experience in public or business administration, public affairs, or a related field; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.
- Applicants will receive recruitment status notifications via email (governmentjobs.com account also has notification status updates).
- The screening process for this position may include a virtual recorded interview and/or panel interviews preceding final interviews with the hiring manager or their designee.
Our online application system is provided by NeoGov. If you have problems while applying online, please contact NeoGov's Live Applicant Support at (855) 524-5627 between 6:00 AM and 5:00 PM Pacific Time, Monday - Friday.
The City of Palo Alto is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.