What are the responsibilities and job description for the Accreditation and Grants Manager - Police position at City of Palm Bay, FL?
MINIMUM TRAINING & EXPERIENCE
MINIMUM TRAINING AND EXPERIENCE
The following education and experience will be accepted:
- Bachelor’s degree in Business, Public Administration, Police Administration or related field plus five (5) years responsible experience in accreditation administration; OR
- Associate degree in Business, Public Administration, Police administration or related field plus seven (7) years responsible experience in accreditation administration; OR
- High School diploma plus nine (9) years responsible experience in accreditation administration.
Experience in grant writing, monitoring and compliance is required. Must possess a valid Florida Driver’s license and have and maintain and acceptable and safe driving record.
SPECIAL REQUIREMENT
Must possess a CFA Accreditation Manager Certification, or the ability to obtain within one (1) year of hire.
EMERGENCY DECLARATION STATUS
GENERAL STATEMENT OF JOB
SPECIFIC DUTIES & RESPONSIBLITIES
ESSENTIAL JOB FUNCTIONS
Administers all accreditation and re-accreditation processes ensuring compliance with standards developed by state and national accrediting bodies as applicable.
Maintains current information on accreditation standards and the interpretation and application of accreditation standards through active participation with appropriate accreditation commissions and professional associations.
Plans and monitors the on-site assessments and takes the lead role during mock and on-site assessments.
Serves as the department’s lead liaison with outside agencies including accreditation bodies, legal counsel, audit teams, and internal City departments. Participates in legal briefings, risk reviews, and compliance-related decision-making processes.
Represents the department in conjunction with the Chief of Police or designee at various meetings and conferences for accreditation, serves on accreditation related committees, and participates in accreditation related training. Serves as a department liaison to other law enforcement agencies involved in the accreditation process, including assessing and mentoring.
Monitors and maintains accurate, up-to-date accreditation records and files with timely reporting.
Advises agency personnel with regards to maintaining accreditation and other record keeping standards.
Assists in developing and implementing departmental program goals and objectives.
Plans, organizes, coordinates, directs or conducts administrative or management studies relating to accreditation and related record-keeping for the Department.
Determines analytical techniques and information-gathering processes and obtains required information and data for analysis; analyzes alternatives and makes recommendations; discusses findings with management staff and prepares reports of study conclusions.
Ensures Compliance with CJIS and DAVID Standards: Manages and oversees the regulatory compliance processes related to the Criminal Justice Information Services (CJIS) and Driver and Vehicle Information Database (DAVID) systems. Ensures that the Police Department adheres to all applicable laws, regulations, and standards governing the use, security, and dissemination of criminal justice information and driver and vehicle data.
Acts as department administrator or power user for mission-critical systems including Axon Evidence.com, Flock Safety, PowerDMS, and OneSolution CAD/RMS. Manages configuration, user access, audit trails, and reporting functionality in support of compliance and operational integrity.
Manages all Police Department policy review and implements changes throughout operating procedures guaranteeing consistency.
Conducts periodic review and revision of all policies and procedures and ensure that policy changes/revisions are submitted for review to the command staff.
Prepares staff reports that require research and data gathering.
Conducts staff inspections, system audits, and internal compliance reviews across all divisions. Prepare detailed reports and corrective action plans to ensure continuous improvement and accountability.
Drafts and maintains the department’s General Orders and internal directives. Ensure policies remain aligned with federal and state mandates, mitigating legal exposure and liability for the City and its officers.
Demonstrates continuous effort to improve operations, decrease turnaround times, and streamline work processes.
Assures the Police Department complies with and maintains accredited status with the Commission for Florida Law Enforcement Accreditation, Inc. (CFA).
Interacts and communicates with various groups and individuals such as the Police Chief, other department directors, supervisors and other City personnel, attorneys, other local, state and federal law enforcement agencies.
Serves as the police department grant writer by researching and identifying grant opportunities applicable to law enforcement functions that provide the department with technology, equipment or personnel outside the budgetary means of local funding sources.
Work with department personnel to develop programs associated with potential grant funds that can meet the needs of agency and City to include authoring grant applications, meeting with City liaisons for approval of requests, and submission of requests to City Council for approval.
Monitoring grant financial reporting submissions to respective agencies and collecting programmatic reports from internal operations managers for performance measure compliance.; Acts as the agency liaison to granting agencies and attends meetings as needed.
Develops and maintains dashboards, reports, and presentations that analyze compliance trends, risk indicators, and operational performance. Provides data-driven insights to command staff and City leadership.
ADDITIONAL JOB FUNCTIONS
Performs other related work as required.
This job description is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills or working conditions associated with the position. While it is intended to accurately reflect the position activities and requirements, Management reserves the right to modify, add or remove duties and assign other duties as necessary that are a logical assignment to the position.This position is General Exempt and is covered under Personnel Policies and the Administrative Code.
Health Insurance: Health care plan options include HDHP, OAPIN and OAP through Cigna.
Dental Insurance: Dental coverage is offered in three plans that include DHMO & PPO High/Low plans.
Vision Insurance: Vision coverage includes an annual eye exam, frames and lenses or contact lenses in lieu of eyeglasses.
Life Insurance: The City of Palm Bay provides each employee with life insurance in the amount of one time their annual base salary at no cost. Additional coverage is available at the employee's cost up to the Guaranteed Issue amount of $250,000.
Dependent/Spouse Life Insurance: The City of Palm Bay provides each employee with dependent/spouse life insurance in the amount of $5,000 per dependent at no cost. Additional coverage is available at the employee's cost.
Short Term Disability: Coverage pays 66 2/3% of employee's annual base salary during a short-term disability period not to exceed 26 weeks.
Long Term Disability: Coverage pays 66 2/3% of employee's salary at time of disability after a 180 consecutive day waiting period.
Defined Contribution Retirement Plan: City contributes a base of 3%. Employees may contribute up to 6% and the City will match the employees contribution.
Holidays: 10 holidays and 1 birthday holiday.
Paid Leave: Accrue 96 hours of vacation and sick leave per year. Accrued vacation hours increase after 10 years of service. Administrative leave for exempt employees – 48 hours per year.
Salary : $250,000