What are the responsibilities and job description for the City Administrator position at City of Osage Beach?
General
The City Administrator serves as the Chief Administrative Officer for the City, overseeing the daily operations of all municipal departments and managing personnel, purchasing, and policy implementation under the direction of the Mayor and Board of Aldermen. This role is responsible for preparing the annual budget, providing ongoing financial and operational reports, coordinating state and federal programs and grants, managing bid specifications, and maintaining accurate City records. The City Administrator also supports boards and committees, attends all Board of Aldermen meetings, communicates with the public through approved media releases, and performs additional duties as assigned to ensure efficient and effective City governance.
Supervision ReceivedDesired Qualifications
The City Administrator serves as the Chief Administrative Officer for the City, overseeing the daily operations of all municipal departments and managing personnel, purchasing, and policy implementation under the direction of the Mayor and Board of Aldermen. This role is responsible for preparing the annual budget, providing ongoing financial and operational reports, coordinating state and federal programs and grants, managing bid specifications, and maintaining accurate City records. The City Administrator also supports boards and committees, attends all Board of Aldermen meetings, communicates with the public through approved media releases, and performs additional duties as assigned to ensure efficient and effective City governance.
Supervision Received
The City Administrator is responsible to and held accountable by the Mayor and Board of Aldermen.
Supervision ExercisedThe City Administrator oversees the operations and efficiencies of all departments within the City. They provide supervision and direction—either directly or indirectly—to all Department Heads and employees within the City organization, regardless of the department in which they work.
Examples of Essential DutiesThe following examples are meant to be illustrative only and are not intended to be all-inclusive:Administration and Operations:
- Serves as the Chief Administrative Officer of the City.
- Interacts with elected officials, appointed officials, staff, citizens, and others to interpret and implement policy directives.
- Engages in long-range strategic municipal planning, in coordination with the Mayor, Board of Aldermen, appointed officials, and staff.
- Prepares ongoing policy recommendations and measures for programs and priorities for the health, safety, or welfare of the City.
- Provides guidance and administrative support to all City Boards and Commissions.
- Ensures that all City laws, ordinances, and decisions made by the Board of Aldermen are properly carried out and enforced.
- Attends all meetings of the Board of Aldermen and coordinates staff preparation of Board of Aldermen meeting agendas.
- Represents the City in discussions and negotiations with other governmental entities, developers, and other parties doing business with the City.
- Plans, directs, coordinates, and exercises supervision and oversight of day-to-day operations, and is ultimately responsible for the output of all departments.
- Prescribes and sets administrative policy, rules, and regulations.
- Attends State and regional conferences, continuing education programs, and relevant professional association events related to the role and City business.
- Serves as a liaison with regional, State, and Federal government agencies, community civic organizations, and interacts with the local community on behalf of the City.
Financial:
- Serves as the Budget Officer of the City, responsible for assembling annual estimates of financial needs and resources, preparing the proposed budget with supporting schedules and analysis, and presenting it to the Mayor and Board of Aldermen for review and approval.
- Provides monthly financial reports to the Mayor and Board of Aldermen, detailing the City’s financial condition in relation to the approved budget and supporting effective financial coordination across all departments.
- Serves as the Purchasing Agent for the City, exercising oversight of all purchases in accordance with established rules and procedures, and supervising the preparation of bid specifications for services, materials, and equipment funded in the adopted budget.
- Oversees and coordinates the financial operations related to purchasing and budgeting to ensure compliance with City policies, approved procedures, and fiscal requirements.
- Exercises supervisory and responsibility for public contracts of the City, administration and conformity of contracts legally binding the City.
- Coordinates and exercises responsibility for Federal and State programs, including but not limited to Federal, State, or other grant programs, which may have application to the City.
Personnel:
- Serves as the Personnel Officer of the City, administering the City’s comprehensive Human Resources Program in accordance with ordinance, and recommending and managing the City’s classification and compensation system, pay plan, and related Human Resources policies and programs.
- Exercises authority over hiring, promotion, reclassification, discipline, and discharge of City employees in accordance with the personnel system approved by the Board of Aldermen.
- Responsible for the hiring, discipline, and/or removal of Department Heads who are not otherwise designated as Appointed Officials.
- Ensures legal compliance, internal equity, and market competitiveness in all HR functions, including personnel records, attendance and leave, employee health and safety programs, and personnel rules and regulations.
- Leadership experience in organizations of 100 employees, with strong supervisory, administrative, and management skills.
- Broad knowledge of municipal government operations, including public administration, budgeting, accounting, purchasing, human resources, contract administration, public safety, utilities, community and economic development, infrastructure, and planning and zoning.
- High proficiency in data analysis, technology, and various computer systems, with the ability to train employees and apply modern management practices.
- Strong communication skills, both oral and written, with the ability to work effectively with the public, elected officials, staff, vendors, and partner agencies.
- Ability to assess and resolve operational issues, set priorities, supervise City functions ethically and confidentially, and maintain compliance with policies and legal standards.
- Experience in grant research, writing, and program implementation.
- Leadership experience in organizations of 100 employees preferred.
- Master’s Degree in a related area and 3 years of progressively responsible experience in municipal government including, but not limited to, areas of Business Administration, Public Policy, Accounting, and Community and Economic Development.
or
- Bachelor’s Degree in a related area with 5 years of progressively responsible experience in municipal government including but not limited to areas of Business Administration, Public Policy, Accounting, and Community and Economic Development preferred.
or
- Any combination of education, training, and/or experience which would qualify for the position.
Salary : $127,525 - $146,653