What are the responsibilities and job description for the 2025 Asset Management Specialist position at City of Oregon City?
Oregon City is looking for an Asset Management Specialist to support the Operations of the Public Works department. This position is open until filled with a first review of applications Monday, September 15, 2025.
Summary: Performs advanced technical & professional support for Asset Management activities and software, applying subject matter expert knowledge across a spectrum of Asset Management components. Performs advanced system configuration & design, data input, reporting and documentation. Supports fieldwork along with analytical review for continued process improvement.
Distinguishing Career Features: Design, configure, implement and maintain City Asset resources using specialized software, reporting, and knowledge. Convey information about Asset management features tracked by Public Works, SCADA and potentially other departments. This position works closely with GIS for map production in support of Asset Management requests, project management, participation in the configuration and maintenance of databases for use in Asset tracking and reporting and producing reports for staff and the public. Exercise of independent judgment and initiative is expected from this position. The nature of the work performed requires that an employee in this class establish and maintain effective working relationships with the assigned supervisor, other City employees, other government agencies, and the general public. The principal duties of this class are performed in a general office environment but may include field work needed for training or testing of equipment.
The list of duties is a representative sample of the work appropriate to this class and does not include all the duties or specific tasks that may be assigned to a particular position. The incumbent may perform a combination of some or all the following duties:
- Lead solutions specialist / Subject Matter Expert to build and improve the Public Works and SCADA asset programs. This includes reviewing current asset management processes and procedures to improve support, maintenance and reporting of all assets
- Asset Management Application – design, configure, documentation and maintenance. This includes associated products such as Lucity or similar products, Granite TV pipe inspections, and other software in support of Assetmanagement. Knowledge of or ability to configure and create predictive maintenance plans for automation
- Software and support liaison between field crews andIT / PW to include use of mobile and other relevant field devices.
- Troubleshooting support of general asset hardware / software including hardware used in utility maintenance and SCADA
- Support of asset management data for applications used by other departments, including Citizen Requests, website, and permitting software
- Office skills including use of Microsoft applications such as Word, Excel, Access, SQL and
- relational databases. Performs advanced reporting and analysis of asset data; Participates in workflow design and functions for IT-supported applications that may affect asset management.
- Coordinates Asset management projects and software configuration by designing and coordinating technical work performed by Public Works staff. Works closely with GIS staff and tools. Reviews related work products
- Assists with configuration of applications related to Asset management, GIS, and other city reporting and analysis software, specifically Lucity
- Compiles information from existing systems for reports. Researches and develops new tools for financial forecasts, predictive workflows, and analytic reports. Organizes and standardizes formatting. Prepares and maintains required reports for internal and external customers.
- Responds to inquiries and convey information about Asset management provided by the department
- Assists Public Works management with development of budget proposals, maintaining communications with work teams on status and information needs. Maintains approved budgets, transaction records, and audit trails, including those for special projects, contracted services, and grant-funded activities
- Assists with purchasing and other financial processes. Receives, verifies and processes invoices for equipment, supplies and services purchased by the department
- Provides administrative, logistical, and technical support to Public Works staff
- Leads technical and workflow training with staff
- May be called on to conduct field data collection and inspection
- Performs other duties as assigned that support the overall objective of the position
The position requires specialized knowledge of:
- Workflows, data collection, processing, and analysis related to asset management administration
- Lucity or similar software and integration of enterprise applications such as Granite and ArcGIS
- Common office productivity software
- Storm, sewer, street, water, SCADA, and other utility features to support field crews in maintenance, data collection, and reporting
- GIS programs adequate to participate in design recommendations
This position requires the ability to carry out, but is not limited to, the following functions:
- Ability to carry out the essential functions of the position with or without reasonable accommodation
- Coordinate and review aspects of projects
- Apply asset management software techniques and prepare basic maps
- Perform detailed work thoroughly, neatly, accurately, and efficiently
- Properly use and can for hardware and software
- Read and interpret standard field notes, engineering and construction drawings, and technical specifications
- Perform a variety of tasks including responding to Public Works requests, producing maps through applications designed by GIS staff, and explain additional asset management requirements to City staff as needed
- Learn other enterprise application workflows and assist customers
- Read and interpret maps, aerial photographs, mapping coordinates, survey documents, legal documents containing boundary information, right-of-way information, and as-built documents.
- Design and configure software in support of changing needs and requests
- Envision, configure, and create predictive maintenance plans for automation
- Create presentations of Asset, financial, scheduling, and related information for crews and management
- Perform cost and statistical calculations, record distances and geographic measures, and economic, budget analysis
- Convey application terminology to others to train and perform quality assurance
- Train and offer partial leadership over other technical and support staff
- Language skills to document files and drawings, write technical specifications, and prepare contract or bid language
- Work cooperatively with all internal and external customers, and convey a positive image of the City and its services
The position typically requires an associate’s degree or equivalent education and 5 years’ progressive experience in analysis, design, reporting, and database management
Other Requirements
- Must pass a criminal background check.
- Valid driver’s license required.
The City of Oregon City is an Equal Opportunity Employer.
Equal employment opportunity: People of underrepresented groups are encouraged to apply. All qualified persons will be considered for employment without regard to race, color, religion, sex, national origin, age, marital status, familial status, gender identity and expression, sexual orientation, disability for which a reasonable accommodation can be made or any other status protected by law. Assistance will be gladly provided upon request for any applicant with sensory or non-sensory disabilities.
Oregon City Commission’s DEI Commitment:
In Oregon City, we strive to be a place where all persons, regardless of race, ethnicity, sexual orientation, gender identity, age, religion, or ability feel safe, respected, and valued. We will work to ensure that all staff feel a sense of belonging and all city services and programs are equally available and accessible to everyone. We are committed to sustained improvement by doing the work necessary to achieve this goal.
Working conditions/Physical and Mental Demands
Work is performed indoors and outdoors where minimal safety considerations exist. The incumbent will perform work of a sedentary to moderately active nature. Requires sufficient ambulatory ability to sit for extended periods of time, move to project locations, stand for intermittent periods of time, and bend, stoop, crawl, and reach for limited periods of time to retrieve work materials. Requires sufficient arm-hand-eye coordination to operate a computer keyboard and peripheral equipment. Requires visual acuity to create and read three-dimensional and detailed drawings and observe structural work-in-progress. The position requires the ability to lift, push, and pull up to 40 pounds on an occasional basis. Manual dexterity and coordination are required to operate equipment such as computers, keyboards, and other standard office equipment. Work is primarily performed in an office environment, sometimes in confined spaces with noise variations, dust, and limited ventilation, and travel between city locations is required.
This job/class description describes the general nature of the work performed, representative duties as well as the typical qualifications needed for acceptable performance. It is not intended to be a complete list of all responsibilities, duties, work steps, and skills required of the job.
Salary : $67,008 - $92,280