Administrative Intern - Financial Services

Do you think numbers are fun? Are you a numbers person with an eye for detail? Do you enjoy analyzing data and reports? Are you interested in gaining valuable experience in the field of Financial Services like Accounting, Accounts Payable, and Purchasing?  If so, the City of Ontario has the perfect position for you! The Financial Services Agency invites you to apply to join the team as a Finance Intern.

As the Administrative Intern also referred to as the Finance Intern, your primary duties will be to assist in and complete a wide variety of administrative, technical, and relevant assignments in support of the Financial Services Agency. The Finance Intern performs entry level analytical work under the mentorship of experienced professionals.  In addition, you will have the opportunity to learn about and experience all the functions performed by our Financial Services Team.

The Administrative Intern is a part-time/temporary position, scheduled to work no more than 29 hours per week, and is not eligible to participate in the City's health insurance or retirement plans. 

The City of Ontario reserves the right, if necessary, to close the recruitment at any time and without notice. As such, applicants are encouraged to submit an application as soon as possible. Completed applications will be reviewed and only qualified applicants whose qualifications best meet or exceed the requirements of the position and needs of the City, will be invited to participate further in the selection process. 

The Ideal Candidate 

The ideal candidate for this position will possess an innovative mindset, an eagerness to learn, excellent oral and written communication skills, strong interpersonal skills, and be customer service oriented. Additionally, the successful candidate will be a model for the City's Approach to Public Service - Commitment to the Community, Achieving Excellence Through Teamwork, and Doing the Right Thing the Right Way – and emulate the qualities of a 5 Tool Player – Leader, Thinker, Operator, Communicator, and Public Servant.

The Financial Services Agency

The Financial Services Agency provides support services to the citizens and businesses of Ontario, as well as to City Departments, with financial, budget development, procurement, accounting, payroll, and revenue services. The Agency's service objective is to direct the financial affairs of the City of Ontario, under the direction provided by the Mayor and City Council through their goals and objectives, in a timely, accurate, cost effective, and efficient manner. Financial Services Agency includes the following divisions:  Accounting, Accounts Payable, Business License/Central Cashiering, Budget/Revenue/Grant Management, Accounts Receivable, Investments, Debt Management, Payroll, Purchasing, and Special Districts/ Development Impact Fee (DIF) Administration.

The City of Ontario                   

The essential functions typically performed by the Administrative Intern assigned to the Financial Services Agency include the following:

• Assists members of the management, professional and technical staff by performing administrative assignments.
• Performs preliminary administrative analysis on financial data and assists in the preparation of financial reports.
• Gathers and tabulates data.
• Reviews and summarizes publications and documents.
• Responds to requests for information.

Education

Equivalent to completion of two (2) years of college with major course work in Finance, Accounting, Business Administration, or a closely related field.

Proof of successful completion of the required education must be provided by way of attachment to your online application or as an email attachment sent to the Hiring Agency Representative at, or before, time of the reference check process. Acceptable forms of proof include Unofficial Transcripts, Official Transcripts, Photos and/or Photocopies of Institutional Degree/Certifications.

NOTE: Failure to provide the required documentation at, or before, time of the reference check process will result in disqualification.

Licenses

Valid California Class C driver's license and an acceptable driving record at the time of appointment and throughout employment are required.

Desirable

Current enrollment in upper division courses of a bachelor's degree program in Finance, Accounting, Business Administration, or a related field. Previous work or internship experience with a municipality or government agency.

How to Apply

Apply online by clicking on the "Apply" link at the top of this announcement. If this is the first time applying for a position using governmentjobs.com you will be prompted to create a new user account, otherwise log in with your user name and password. Your application and responses to any supplemental questions will be used to evaluate your qualifications for this position. It is suggested that your application include the following:

• List any relevant experience and education that demonstrates that you qualify for the position.
• List all periods of employment for at least the past 10 years, beginning with your most recent or present employer (including, if applicable, all employment with the City of Ontario).
• Separately list each position held, including different positions with the same employer.

A resume may be attached to your application but will not substitute for the proper completion of your application. Applications that are not properly completed may be rejected.

NOTE: Transcripts from colleges, universities or technical schools outside of the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. Failure to provide a transcript or credential evaluation report will result in your application being rejected and you will not be able to continue in the selection process for this position.

All appointments to this position are required to provide proof of completion of the listed education requirements. Acceptable forms of proof include Unofficial Transcripts, Official Transcripts, Photos and/or Photocopies of Institutional Degrees/Certifications. This must be provided by way of attachment to your online application or as an email attachment sent to the Hiring Agency Representative conducting the reference check. Failure to provide the required documentation at, or before, time of the reference check process will result in disqualification

If you require clarification on this requirement, please call the City of Ontario Recruitment Team at (909) 395-2035. 

Application Process

Your application is the primary tool used to evaluate your job qualifications. It is important that your application show all the relevant education and experience you possess. List all periods of employment, beginning with your most recent or present employer (including, if applicable, all employment with the City of Ontario). List any experience that may help you to qualify for the position. List separately each position held, including different positions with the same employer. Resumes may be included but will not substitute for the employment history section. Failure to complete these sections may result in the rejection of your application.

Supplemental Questions

Incomplete responses, false statements, omission, or partial information may result in disqualification from the selection process. Your responses should be consistent with the information provided on your application.

Please provide succinct, concise, descriptive, and detailed information for each question. If you have no experience, write "no experience" for the appropriate question.

Email Notices

Frequently Asked Questions

If you have any additional questions regarding the application process, please refer to our Frequently Asked Questions page.

Salary : $21 - $26