What are the responsibilities and job description for the Office Specialist - Human Resources position at City of Onalaska?
The City of Onalaska is seeking to hire a part-time (20 hours weekly) Office Specialist within the Human Resources department. An employee in this position provides administrative, technical, and clerical support ensuring smooth and efficient workflows and high-quality service. This role assists with a wide range of Human Resources functions including recruitment, onboarding, recordkeeping, compliance, benefits support, and general office administration. The Office Specialist interacts frequently with staff and the public requiring professionalism and a commitment to public service.
Essential Job Functions
Position qualifies for voluntary benefits to include dental insurance effective the first of the month following 60 days of employment. Dental insurance is through Delta Dental with premiums paid 50% by the City. Additionally, the City offers vision, deferred compensation, pet insurance, critical illness, cancer, and accident insurance. Paid holidays if falls on regularly scheduled workday and Personal Time. Access to an employee assistance program (EAP). The City of Onalaska is also a qualifying employer under the Public Student Loan Forgiveness (PSLF) Federal Program.
To Apply: To be considered for this excellent opportunity, submit an online employment application by accessing https://cityofonalaska.com/jobs by December 28th, 2025. For additional information please contact:
City of Onalaska Human Resources – City Hall (1st Floor)
415 Main Street, Onalaska WI 54650
Phone: 608-781-9530 ext. 260
Email: afrandsen@onalaskawi.gov
Additional Information: Initial interviews anticipated for Monday, January 5th, 2026. Selected candidate subject to background screening and post-offer/pre-employment drug screen. EOE/Drug Free Workplace.
Associate Degree in Human Resources, Business Administration, or related program. Two (2) years of administrative experience or any combination of education and experience providing equivalent knowledge, skills, or abilities. Customer-service orientated mindset and strong people skills. Excellent organizational skills. Previous experience in Human Resources preferred. Proficient with Microsoft Office Suite and HRIS systems or similar software.
Essential Job Functions
- Provides administrative support to the Human Resources department, including but not limited to data entry, document management, responding to internal and external phone calls and walk-ins, receiving, and distributing office mail.
- Maintains office organization, manages supplies and inventory, and supports general administrative tasks within the HR department.
- Schedules and organizes appointments such as interviews and training sessions.
- Supports the recruitment process by posting job advertisements, screening candidates, coordinating interview material, and conducting general background and reference checking.
- Proofreads and types various department documents and correspondence for the office.
- Assists with the full onboarding process, including preparing new-hire packets, coordinating orientation, ensuring timely completion of required documents, and updating employee records.
- Processes required paperwork for employee changes such as hiring, transfers, changes in job classification, salary increases, and other related employment matters.
- Assists with benefit administration to include responding to general employee benefit questions.
- Supports Human Resources projects and initiatives, such as employee engagement surveys, recognition programs, performance management tracking, training programs, and employee events.
- Assists in the maintenance of Human Resources databases and generating reports.
- Purchases necessary items, processes invoices, and submits purchase orders for Human Resource.
- Assists with the maintenance of the department budget (i.e., tracking and monitoring).
- Stays up to date with Human Resources regulations and best practices to help ensure HR compliance.
- Assists with regular Human Resources compliance and reporting.
- Collaborates with the HR team members to improve processes, enhance employee experience and support organizational goals.
- Performs other related duties as assigned.
Position qualifies for voluntary benefits to include dental insurance effective the first of the month following 60 days of employment. Dental insurance is through Delta Dental with premiums paid 50% by the City. Additionally, the City offers vision, deferred compensation, pet insurance, critical illness, cancer, and accident insurance. Paid holidays if falls on regularly scheduled workday and Personal Time. Access to an employee assistance program (EAP). The City of Onalaska is also a qualifying employer under the Public Student Loan Forgiveness (PSLF) Federal Program.
To Apply: To be considered for this excellent opportunity, submit an online employment application by accessing https://cityofonalaska.com/jobs by December 28th, 2025. For additional information please contact:
City of Onalaska Human Resources – City Hall (1st Floor)
415 Main Street, Onalaska WI 54650
Phone: 608-781-9530 ext. 260
Email: afrandsen@onalaskawi.gov
Additional Information: Initial interviews anticipated for Monday, January 5th, 2026. Selected candidate subject to background screening and post-offer/pre-employment drug screen. EOE/Drug Free Workplace.
Associate Degree in Human Resources, Business Administration, or related program. Two (2) years of administrative experience or any combination of education and experience providing equivalent knowledge, skills, or abilities. Customer-service orientated mindset and strong people skills. Excellent organizational skills. Previous experience in Human Resources preferred. Proficient with Microsoft Office Suite and HRIS systems or similar software.
Salary : $25 - $26