What are the responsibilities and job description for the Professional Assistant - Risk Management position at City of Oceanside?
THE CITY OF OCEANSIDE IS AN EQUAL OPPORTUNITY EMPLOYER.
The City of Oceanside is accepting applications for a Part Time (20 hour per week) Professional Assistant to provide administrative support in the Risk Management division of Human Resources.
The position will be responsible for:
Health and Safety administrative support:- Add/Remove drivers from online pull program, pull reports for the online system, review driver points and notify Risk/HR, pull DOT pull reports and file in driver files
- DOT drivers – handle all requests for DOT medical exams, prepare treatment authorization forms and email to employee/supervisor. Collect documents and file in DOT driver files
- DOT DMV reimbursement – process all requests for fee reimbursement
- Manage Safety Glasses program – process all requests
- Manage safety boot program – process all requests
- Schedule and tracking of training completion and courses
- Archive of GL claims files
- Open/sort of incoming mail for Risk Division
- Follow up with requests for Government claim forms
- Respond to/complete potential claim calls and initial fact finding
Plans and schedules meetings and conferences; prepares materials for meetings; and performs other related duties as assigned.
- Customer service
- Computer databases
- Establish and maintain effective working relationships with other employees, City officials, outside agencies, and the general public.
- Communicate effectively both verbally and in writing.
Experience and Training
Selection Process:All applications will be reviewed and the most appropriately qualified individuals will be invited to continue in the selection process. The process may include a written and/or oral examination to assess job-related education, experience and training. Candidates who successfully complete the examination process will be placed on an eligible list according to their scores and will remain eligible for employment consideration for a minimum of six months.
Note: Prospective candidates will undergo a background reference check and a medical examination, a drug screening may be required.
RESUMES WILL NOT BE ACCEPTED IN LIEU OF COMPLETED APPLICATION FORMS BUT MAY BE ATTACHED.
CANDIDATES WHO REQUIRE A REASONABLE ACCOMMODATION IN THE SELECTION PROCESS SHOULD STATE THEIR NEEDS IN WRITING WHEN SUBMITTING AN APPLICATION. THE PROVISIONS OF THIS BULLETIN DO NOT CONSTITUTE AN EXPRESSED OR IMPLIED CONTRACT.
ANY PROVISION CONTAINED IN THIS BULLETIN MAY BE MODIFIED ORREVOKED WITHOUT NOTICE.
Salary : $21 - $38