Deputy Court Clerk

Position Summary

This position provides operational and administrative support to the City’s Courts; and provides responsive, courteous, and efficient customer service in support of departmental operations.

Essential Functions

• Provides other customer service to internal and external customers; greets, receives and screens visitors and customers; addresses and resolves customer questions as able and refers complex inquiries, requests, or complaints to other appropriate staff as needed.
• Picks up, sorts, copies, and distributes a variety of correspondence, deliveries, and mail; opens, logs, and routes office mail; sorts and prepares outgoing mail and documents for pickup
• Composes routine correspondence; proofreads and edits; enters, scans, updates, and maintains information in spreadsheets, databases, and reports.
• Dockets citations and maintains a record and filing system for their orderly processing. Including scanning and filing of all adjudicated citations.
• Collects appropriate fees, updates files and forwards to appropriate law enforcement authorities.
• Reports dispositions to the Department of Safety through the on-line portal.
• Prepares for and performs day-of-court functions in the absence of the Court Clerk.
• Other duties as assigned.

Knowledge, Skills, and Abilities

• Knowledge of City, department and personnel policies and procedures.
• Knowledge of standard office policies and procedures.
• Knowledge of basic accounting and bookkeeping.
• Skill in English composition, grammar, spelling and punctuation.
• Skill in typing and word processing and use of personal computer/software.
• Skill in basic math.
• Skill in communicating effectively both orally and in writing.
• Skill in working under limited supervision. Ability and skill to prepare Court documents in a timely and accurate manner.
• Ability to maintain a professional demeanor when dealing with the public.
• Ability to prioritize duties to accomplish a high volume of work product while adapting to constant changes in priority.
• Ability to maintain accurate and legible notes.

Required Education, Experience, Licensing, and Certifications

• High School Diploma/equivalent and two (2) years of administrative support experience, inclusive of customer service support.
• Bookkeeping or accounting experience preferred.

This position recruitment closes at 12:00 noon, November 3, 2026.