What are the responsibilities and job description for the Assistant Purchasing Agent (Salary commensurate with experience) position at City of North Myrtle Beach?
General Statement of Job
Under general supervision, assists the Purchasing Agent in the direction and overseeing of the activities of the Procurement Division and Warehouse Functions. Performs professional public procurement activities for the cost-effective acquisition of equipment, supplies, materials, and services for all departments in accordance with the local, state and federal public procurement regulations, ordinances, and requirements. Maintains records and files of purchase requisitions, purchase orders, and related information within the City’s enterprise resource planning (ERP) and e-procurement systems. Ensures transparency, competition, fiscal stewardship, and compliance for the City. Provides purchasing and contracting support to all City departments for supplies, materials, equipment, miscellaneous services, professional services, construction projects, and facilities maintenance. Assists in developing specifications/statements of work for purchase requirements and solicits bids or negotiates contracts as necessary.
Minimum Training And Experience
Education: Bachelor's degree in Business, Finance, or AccountingExperience: Six (6) years practical experience as a buyer and purchasing and materials management supervisionCertifications:
Preferred
Note:
Must be physically able to operate a forklift and a variety of automated office machines, which includes a computer, adding machine, copier, fax machine, etc. Must be able to exert up to twenty pounds of force occasionally, and/or up to ten pounds of force frequently, and/or a negligible amount of force constantly to lift, carry, push, pull or otherwise move objects. Light Work usually requires walking or standing to a significant degree. Must be able to lift and/or carry weights of ten to fifty pounds.
Other Information
Essential Job Functions
Assists the Purchasing Agent in the planning, directing and overseeing of the activities of the Procurement Division including instructing, assigning and reviewing work, planning, maintaining standards, and coordinating activities through various software platforms.
Works with department/division heads in planning and budgeting purchasing requirements. Develops and coordinates specifications and statements of work with appropriate department/division heads. Assigns workload to the appropriate buyer, reviews. Prepares, advertises and processes bid and proposal packages as necessary. Negotiates contracts using complex best value concepts. Evaluates bidders and proposers for technical ability and responsibility. Presents recommendations to the Purchasing Agent, Finance Director or City Manager for award based on findings. Meets with vendors to discuss and review products, equipment and services; maintains and ensures appropriate vendors and contractors have adequate general liability, automotive liability, and worker’s compensation insurance certificate.
Assists Procurement staff in monitoring the purchasing, inventory and materials issuance of the warehouse including waterworks materials, office supplies, general supplies, automotive/equipment parts, and fuels through various software platforms. Conducts spot checks of inventory; reviews inventory procedures and records. Analyzes stock levels and disposition records. Monitors fuels management program for strict compliance with state and federal environmental laws and regulations. Provides for the sale of all surplus vehicles, equipment and materials.
Prepares various records and reports such as requisitions, bid packages, request for proposal packages, purchase orders, contracts, newspaper copy, time sheets, timecards, monthly reports, memorandums, budget sheets, auction reports, etc.
Receives and reviews warehouse inventory, fuels inventory, purchase orders, requisitions, time sheets, billing invoices, equipment specifications, etc.
Operates a computer, adding machine, telephone, forklift, copier, facsimile machine, and related office equipment.
Additional Job Functions
Performs other related duties as required.
All employees of the municipality shall learn the emergency operations procedures for their respective department and position and execute these duties fully during times of emergency. This may or may not include assignment to the Emergency Operations Center (EOC).
Health & Wellness
Employee Health Center (EHC)
The City of North Myrtle Beach (CNMB) provides an EHC for full-time employees and eligible dependents on the city’s health insurance plan. The EHC provides sick visits, primary care, onsite Rx, and annual physicals with no copays.
Wellness Benefit
The CNMB maintains a Wellness Incentive Plan (WIP) for full-time employees and spouses on the city’s health insurance plan. The WIP is designed to help reduce health risk among employees and promote a healthy workplace.
Participating In The WIP Provides The Benefits Of
PlansWellness ParticipantWellness Non-ParticipantEmployee$0.00$42.00Employee/Child$68.00$102.00Employee/Spouse$123.00$204.00Family$169.00$277.00Dental Insurance
The CNMB offers full-time employees a discounted membership at the Aquatic & Fitness Center. Membership can be paid through payroll deduction.
Other Benefits
Paid Holidays
Years of ServiceRegular FT0 to 580 hours each year5 to 10120 hours each year10 or More160 hours each yearSick Time
Retirement health insurance is available if eligibility requirements are met.
General Retirement
General Employees* are enrolled in a 401(a) account upon hire. The account is funded by contributions made by the employee and the City.
457 Plan
Benefits
Designed for full-time employees to save and invest money with tax benefits. Contributions are made to an account based on the amount the employee chooses to allocate. Key features of the plan include:
Basic Term Life/AD&D
Under general supervision, assists the Purchasing Agent in the direction and overseeing of the activities of the Procurement Division and Warehouse Functions. Performs professional public procurement activities for the cost-effective acquisition of equipment, supplies, materials, and services for all departments in accordance with the local, state and federal public procurement regulations, ordinances, and requirements. Maintains records and files of purchase requisitions, purchase orders, and related information within the City’s enterprise resource planning (ERP) and e-procurement systems. Ensures transparency, competition, fiscal stewardship, and compliance for the City. Provides purchasing and contracting support to all City departments for supplies, materials, equipment, miscellaneous services, professional services, construction projects, and facilities maintenance. Assists in developing specifications/statements of work for purchase requirements and solicits bids or negotiates contracts as necessary.
Minimum Training And Experience
Education: Bachelor's degree in Business, Finance, or AccountingExperience: Six (6) years practical experience as a buyer and purchasing and materials management supervisionCertifications:
Preferred
Note:
- The City retains the right to determine equivalencies.
- Any certifications not possessed at hire, must be obtained before the employee is removed from probation in order to continue employment with the City.
Must be physically able to operate a forklift and a variety of automated office machines, which includes a computer, adding machine, copier, fax machine, etc. Must be able to exert up to twenty pounds of force occasionally, and/or up to ten pounds of force frequently, and/or a negligible amount of force constantly to lift, carry, push, pull or otherwise move objects. Light Work usually requires walking or standing to a significant degree. Must be able to lift and/or carry weights of ten to fifty pounds.
Other Information
Essential Job Functions
Assists the Purchasing Agent in the planning, directing and overseeing of the activities of the Procurement Division including instructing, assigning and reviewing work, planning, maintaining standards, and coordinating activities through various software platforms.
Works with department/division heads in planning and budgeting purchasing requirements. Develops and coordinates specifications and statements of work with appropriate department/division heads. Assigns workload to the appropriate buyer, reviews. Prepares, advertises and processes bid and proposal packages as necessary. Negotiates contracts using complex best value concepts. Evaluates bidders and proposers for technical ability and responsibility. Presents recommendations to the Purchasing Agent, Finance Director or City Manager for award based on findings. Meets with vendors to discuss and review products, equipment and services; maintains and ensures appropriate vendors and contractors have adequate general liability, automotive liability, and worker’s compensation insurance certificate.
Assists Procurement staff in monitoring the purchasing, inventory and materials issuance of the warehouse including waterworks materials, office supplies, general supplies, automotive/equipment parts, and fuels through various software platforms. Conducts spot checks of inventory; reviews inventory procedures and records. Analyzes stock levels and disposition records. Monitors fuels management program for strict compliance with state and federal environmental laws and regulations. Provides for the sale of all surplus vehicles, equipment and materials.
Prepares various records and reports such as requisitions, bid packages, request for proposal packages, purchase orders, contracts, newspaper copy, time sheets, timecards, monthly reports, memorandums, budget sheets, auction reports, etc.
Receives and reviews warehouse inventory, fuels inventory, purchase orders, requisitions, time sheets, billing invoices, equipment specifications, etc.
Operates a computer, adding machine, telephone, forklift, copier, facsimile machine, and related office equipment.
Additional Job Functions
Performs other related duties as required.
All employees of the municipality shall learn the emergency operations procedures for their respective department and position and execute these duties fully during times of emergency. This may or may not include assignment to the Emergency Operations Center (EOC).
Health & Wellness
Employee Health Center (EHC)
The City of North Myrtle Beach (CNMB) provides an EHC for full-time employees and eligible dependents on the city’s health insurance plan. The EHC provides sick visits, primary care, onsite Rx, and annual physicals with no copays.
Wellness Benefit
The CNMB maintains a Wellness Incentive Plan (WIP) for full-time employees and spouses on the city’s health insurance plan. The WIP is designed to help reduce health risk among employees and promote a healthy workplace.
Participating In The WIP Provides The Benefits Of
- Saving money on insurance premiums
- Earning up to $505 in HRA funds
- Being proactive about your health
- Helping to keep City health insurance premiums low
- $1,000 individual deductible
- $3,000 family deductible
- Annual maximum out of pocket $3,000 per individual/ $7,500 per family including deductibles, copays and coinsurance
- Primary care $35 copay/ Specialty $45 copay
PlansWellness ParticipantWellness Non-ParticipantEmployee$0.00$42.00Employee/Child$68.00$102.00Employee/Spouse$123.00$204.00Family$169.00$277.00Dental Insurance
- Preventative services covered at 100% in-network
- Major services covered at 50% in-network
- Annual maximum of $1,750
- $10 Generic/$35 Formulary/$45 Non-Formulary
- Mail order and specialty pharmacy available
- $225 material allowance (in-network) every benefit period towards prescription or nonprescription eyewear with a one-time $25 copay
- In-network vision exams covered 100% with a $10 copay
The CNMB offers full-time employees a discounted membership at the Aquatic & Fitness Center. Membership can be paid through payroll deduction.
Other Benefits
- Tuition Reimbursement
- Flexible Spending Account
- Supplemental Insurance
- Long Term Disability
- Short Term Disability
- Employee Assistance Program
Paid Holidays
- New Year’s Day
- Dr. Martin Luther King Jr. Day
- Fourth of July
- Labor Day
- Thanksgiving Day
- Day after Thanksgiving
- Christmas Day
- Four floating holidays (two personal)
Years of ServiceRegular FT0 to 580 hours each year5 to 10120 hours each year10 or More160 hours each yearSick Time
- 80 hours annually on January 1st
- Unused sick time is paid out at 50% in February of the following year
- Full-time employees, employed before August 15th of each year, are eligible for a Holiday Bonus
- Longevity awards at every five years of service (5 percent bonus)
Retirement health insurance is available if eligibility requirements are met.
General Retirement
General Employees* are enrolled in a 401(a) account upon hire. The account is funded by contributions made by the employee and the City.
- City contributes 8% of employee’s salary & employee contributes a mandatory 2%
- Vesting: 5 years of service
457 Plan
Benefits
Designed for full-time employees to save and invest money with tax benefits. Contributions are made to an account based on the amount the employee chooses to allocate. Key features of the plan include:
- Flexible withdrawal upon separation from employment
- Withdrawals after age 59 1/2 or due to a qualified unforeseeable emergency
- For general employees*, the City will match contributions up to 6% of salary after 2 years of full-time employment.
- Available for employees to complement other retirement plans by allowing for tax-free earnings and, if needed, flexible withdrawals.
- General Employees are all City of NMB employees that are not eligible for PEBA.
Basic Term Life/AD&D
- Policy of $10,000 paid for by the City
- Coverage up to $200,000 not to exceed 5 times annual base salary
- Can also be purchased for spouse and/or children
- Mandatory coverage
- Employee benefit—1x annual salary
- Coverage can be purchased for spouse or children $10,000/$5,000
Salary : $1,750 - $3,000