Administrative Technician II

Job Description

Education and Experience: High school diploma or equivalent. Two years of experience in general office practices, procedures, and equipment or any combination of education, training, and experience which provides the required knowledge, skills, and abilities.

Knowledge: Administrative and clerical procedures and standard office equipment including computers and Microsoft Office software; record keeping, report preparation and filing methods; basic accounting methods and processes.

Skills: Typing and data entry; verbal and written communications; customer service; interpersonal, analytical; organizing and prioritizing tasks; filing and recordkeeping systems; performing routine and complex calculations. Ability to learn and use facility maintenance software.

DUTIES AND RESPONSIBILITIES: Essential Functions: Answers the telephone and screens and routes calls, records and relays messages; provides department information to callers and responds to City staff requests; represents the department in a courteous, tactful, and helpful manner. Prepares and manages correspondence and documents. Prepares and processes personnel and payroll records and maintains confidentiality of same. Maintains filing systems and manual and electronic recordkeeping systems. Reviews and enters data into a computer; maintains statistics and generates routine reports. Assists in the preparation of contract and specification documents. Assists in preparation of the annual budget. Receives and distributes incoming mail. Assists other personnel in performing related duties. Complies with department policies and procedures. Performs related duties as assigned.

Mental and Physical Abilities: Ability to concentrate and pay close attention to detail. Ability to receive and follow oral and written instructions and to use resourcefulness and tact with City staff contacts. Ability to work independently with minimum supervision. Ability to maintain confidential nature of work. Ability to maintain regular, predictable and punctual attendance.

WORKING CONDITIONS: Work is performed in a normal office environment with little or no physical discomforts associated where there are changes in weather or discomforts associated with noise, dust, dirt, and the like.

Additional Information: Final candidates will undergo spelling and typing skills assessment. Selected applicant must pass background investigation and drug screen.