What are the responsibilities and job description for the Management Analyst II position at City of Norfolk?
The role will feature cross-training with Economic Development’s Management Analyst III and the Assistant Secretary Treasurer to the Norfolk Economic Development Authority to provide potential opportunities for future career progression, ensure continuity, and to broaden the analytical capacity of the Department. As a member of the Economic Development’s leadership and support team, this position will work closely with the Director, Assistant Director, Office Manager, and Officers of the Norfolk Economic Development Authority to advance the department’s mission of stimulating inclusive economic growth in the City of Norfolk.
This position will also serve as a liaison to the Norfolk Economic Development Authority, Budget Department, Finance Department, and the Human Resources Department, providing critical support through financial analysis, budget development, vendor coordination, and other administrative and strategic analyst functions.
- Manages the departmental budget process by monitoring expenditures for program budgets, using historical revenue collection data, analyzing and preparing projection worksheets, monitoring and assessing environmental conditions, consulting with city personnel, consultants and other sources, preparing the operating budget and budgetary updates, monitoring operating budget expenditures throughout the year and performing all work necessary to develop/update the budget.
- Serves as the departmental coordinator of the financial system [Advantage Financial Management System (AFMS)] by coordinating system upgrades, managing, resolving and communicating fiscal matters to employees and their divisions, designing and supporting/leading internal reviews and audits to ensure adherence to rules and regulations, preparing the Capital Improvement Program and special projects for submission, and preparing reports on fiscal, budget and other financial matters.
- Reviews and authorizes vendor payments; creates new vendors in the system as needed.
- Serves as a key liaison - a primary or secondary contact and coordinator - for Norfolk Economic Development Authority, Budget Office, and Human Resources Department and supports related administrative functions, strategic initiatives, travel, and operational coordination for the Economic Development Department.
- Supports the Assistant Director and Management Analyst III in the completion of special economic development projects and initiatives to include Economic Development Authority Board coordination and official, and publicly reported meeting minutes.
- Develops and recommends strategies and policy alternatives by performing financial analysis and presenting findings to management to obtain consensus.
- May solicit bids/quotes on work or manage a request for proposal process.
- Will assist as needed in administrative duties by answering telephone calls, updating files, ordering supplies, preparing correspondence, council responses, notifications of policy and completing various reports.
- Coordinates grant activities and incentive proposals by researching, identifying and communicating grant funding opportunities, collecting related input and statistical data for grant proposals, preparing and submitting proposals in accordance with stated guidelines, ensuring compliance requirements are maintained, monitoring financial records, and managing program funds, budgets and contracts.
- Reviews and maintains departmental policies and procedures by revising the operating procedures manual, studying and recommending strategies to improve overall efficiency and effectiveness in the division, developing goals and objectives, and composing and distributing monthly reports.
- Identifies opportunities for continuous improvement projects by collecting and analyzing data on processes and problems, process mapping, conducting research projects, addressing management decisions related to personnel, policies, procedures and organizational structure, compiling and presenting findings, recommending improvements, and assisting with their implementation.
- May respond to business or citizen inquiries.
- May perform related duties as needed by coordinating and drafting departmental research, position papers, and city ordinances, participating in special committees and related training sessions, and preparing project updates.
- Provides support, as needed by maintaining the calendar, emergency and stand-by rosters, prepares for presentations, updates personnel files, organizes agendas and meetings with various directors and commissions, develops and prepares proposals, summaries and reports on agenda items, and coordinates meetings.
- Performs other duties as assigned.
Work requires broad knowledge of general administrative support and related experience in a professional or technical field. Knowledge is normally acquired through four years of college resulting in a bachelor’s degree or equivalent experience, to include military experience.
The Department of Economic Development welcomes applications from candidates who possess any combination of equivalent education or transferable experience related to general administrative support in a fast-paced office environment.Preferred qualifications include:
•General office administration, fiscal support, and analysis
•Experience in budget development and bill payment
•Vendor coordination and payment processing
•Proficiency with financial software platforms similar to Advantage Financial Management System (AFMS)
•General knowledge of bookkeeping and the accounting cycle
•Experience in payroll, administrative coordination, and data/financial analysis is a plus
•Demonstrated ability to work effectively in a fast-paced office environment
•Responding to audit requests
•General knowledge/experience with the concept of continuous improvement- Valid Driver's License may be required depending on assignment
Total compensation for this position may range from X - X
*Total Compensation sums the costs associated with FICA, Group Life, Retirement, and healthcare options.
Salary : $54,601 - $91,256
