Building Maintenance Supervisor (C11) - AFSCME Local 2443 ONLY

Job DescriptionPrimary purpose:Under the direction of the Building Commissioner, the Building Maintenance Supervisor is responsible for assisting with planning and overseeing the day-to-day supervision of all Public Buildings Department Custodians and for all Public Buildings Craftspeople. Work includes assisting in the management of the alteration, maintenance and repair of all City and School Buildings and any other responsibilities or duties deemed necessary by the Commissioner of Public Buildings and/or designee. Supervision:Supervision Received: reports to the Building Commissioner and/or designee.Supervision Given: Oversees and supervises the duties and responsibilities of all Public Buildings Department Craftspeople and Custodians and performs all duties of that position.Essential Functions:(The essential functions or duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.)Oversees and supervises the duties and responsibilities of all Public Buildings Department Custodians.Schedules In House Craftspeople and performs all of that position’s duties as required due to any absences.Attend daily, weekly, and bi-weekly meetings with the School Department to assist in the planning and scheduling of projects to be accomplished during the Summer, both In-House and Contractually.Assist in the alteration, maintenance and repair of All City and School Buildings by receiving and processing incoming work requests via telephone, internet, fax, to assign and allocate between In House and Outside Service Contractors.Assist in the Assigning of Emergency and Non-Emergency work requests directly to Outside Service Contractors.Create work orders for repairs/service to be accomplished in Municipal and School Buildings.Solves work order issues with both in house and outside contractors.Inspect and approve work performed by Outside Licensed and Non-Licensed Service Contractors for quality and adherence to contract specifications.Assists in and procures quotes, via phone, written or visiting multiple vendors/contractors to purchase materials required for In Housework requests. Request the creation of Purchase orders to the Business Manager for materials that are required for each work request and special project.Assist in updating and maintaining reports of work requests in progress, complete, etc., on the web-based Maintenance Program (Schooldude).Prepares the weekly work and OT schedule.Ensure that all Public Buildings Department Vehicles are sent to Department of Public Works for Service and Annual Inspections as well as maintaining vehicle assignments to department personnel.Performs other related duties as directed by the Commissioner and/or their designee.Minimum Entrance Qualifications:(To perform successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals to perform the essential functions.)Education, Training and Experience:Bachelor's degree (B. A.) from four-year college or university plus, three years’ experience or 5 years of applied facilities management related experience and/or training; or equivalent combination of education and experience. Knowledge of mechanical, electrical, plumbing and carpentry trades and building codes. Proficient in the use of web-based maintenance software, e-mail, and Microsoft applications. Massachusetts Class D driver's license is required.Knowledge, Ability and Skill: Language / Communication SkillsAbility to read, analyze, and interpret common scientific and technical journals, and legal documents. Ability to respond to common inquiries or complaints from clients, or regulatory agencies. Ability to write/document information that conforms to prescribed style and format. Ability to present information effectively, which may be controversial in nature, to all levels including clients, groups of clients, families, top management, outside agencies, public groups, or employees of the City. Additional language abilities in addition to English a plus.Reasoning AbilityAbility to define problems and use judgement to work toward results, modify methods/techniques and make recommendations dealing with several abstract and concrete variables within clearly defined laws, precedents, and policies.Computer SkillsMust be able to operate a personal computer and technical software, such as Microsoft Excel, Word, Outlook, PowerPoint, and other industry specific programs.A strong commitment to public service required. Physical requirements/work environment(The physical demands described here represent those requirements that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)Work is performed under typical office conditions; the noise level is moderate at most times. Essential functions are regularly performed with exposure to adverse environmental conditions. Must be able to work on a fast-paced environment that requires multi-tasking, flexibility, and extensive interpersonal interactions and occasionally climb or lift up to 20 pounds. Some evening and weekend work may be required.Operates computers, printers, facsimile machine, copier, calculator, telephone, and standard office equipment.Has frequent contact with other City departments, current employees, and vendors/service providers. Has access to all department-level confidential information, which requires the application of appropriate judgment, discretion, and professional office protocols. Errors in judgment or omissions could result in considerable confusion and delay, have a continuing adverse effect on the library’s ability to deliver services, be costly to correct and cause significant adverse public relations.Performance StandardEmployees at all levels are expected to effectively work together to meet the needs of the community and the City through work behaviors demonstrating the City’s values. Employees are also expected to lead by example and demonstrate the highest level of ethics.(This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.)Company DescriptionTHE CITY:The City of Newton is a wonderful place to live and work. Newton has safe and attractive neighborhoods, an excellent public school system, an active community life, multiple transportation systems, proximity to Boston and a well-managed and financially strong City government. The City of Newton has a population of approximately 88,900, with 32,600 housing units and occupies a land area of 18.3 square miles. Newton is principally suburban-residential in character. Unlike many other communities that are established around a single Main Street or downtown, Newton is comprised of thirteen distinctive villages. Newton has a diversified economic base with approximately 4,700 establishments employing approximately 79,500 people. Newton is special in many ways. It is home to a variety of private secondary and post-secondary schools including a portion of Boston College, Lasell University, William James College, Hebrew College, and the UMass Amherst – Mount Ida Campus. The longest stretch of the Boston Marathon runs through the City, including the well-known Heartbreak Hill. Newton-Wellesley Hospital, part of the Mass General Brigham health care system, serves as an important partner to the City. In September 2018, Newton was again ranked #1 in Massachusetts as the best place to live and #12 in the U.S.OUR GOVERNMENT:Newton has what is known as a “strong Mayor” form of government with the Mayor having the executive and administrative powers of the City. The legislative branch is comprised of 24 City Councilors. Mayor Ruthanne Fuller was sworn in on January 1, 2018 after serving on the City Council. She ran on a platform of providing Newton’s children with a top-notch education in an inclusive environment where empty nesters, seniors, young families, and people of diverse incomes can live together in vibrant villages and neighborhoods. Mayor Fuller is committed to keeping Newton safe, improving the city’s infrastructure, addressing climate change, providing excellent and responsive city services, and fostering art, culture and community life. The first female Mayor of Newton, she is a tireless advocate for all the city’s residents and is committed to making sure the city is welcoming, inclusive and diverse. The City of Newton was evaluated by Moody’s Investors Services in February 2020 and assigned its highest rating of AAA. Newton was thus well-positioned to weather the pandemic and economic downturn.AS AN EMPLOYER:The City of Newton believes that its employees are its greatest asset. To that end, we are committed to supporting our employees by providing competitive wages and growth, a comprehensive benefits package which includes a defined municipal pension plan, quality health and dental insurance plans, generous paid leave benefits, paid holidays, and access to supplemental benefits such as deferred compensation, short term disability plans, flexible spending accounts, and other employee benefits. We also provide access to an Employee Assistance Program and access to employee training and professional development opportunities. We continuously work to review and expand upon our benefit offerings. We encourage you to visit our Human Resources Department website to learn more about our organization and benefits which are available to our employees. And as always, you are encouraged to reach out to our dynamic HR Team by emailing hr@newtonma.gov.Human Resources Diversity StatementWe recognize our workforce is a source of strength that is vital to our ability to effectively serve the City of Newton’s diverse community. We will: Actively recruit, develop, and retain a diverse and talented workforce. Proactively address discrimination through education and in partnership with other departments and leaders. Serve as a role model to celebrate and nurture diversity. Foster inclusion by staying curious and clarifying assumptions. Evaluate and develop policies and practices that reflect the diverse nature of our workforce. Build and strengthen accountability at all levels to support diversity efforts.BenefitsHealth insuranceDental insuranceTuition ReimbursementFlexible Spending Accounts457 Deferred Compensation plansMetro Credit UnionVerizon Wireless discountEmployee Assistance ProgramGenerous paid leave time benefits and paid holidays.City Retirement (Mandatory)Weekly Direct DepositOpportunity to serve the public and join a dynamic team of dedicated employees

Salary : $95,510 - $121,010