Accounts Payable Technician

Primary Reason Why Classification Exists

To perform responsible administrative and clerical support and technical accounting work.

Distinguishing Features of Class

An employee in this class is responsible for accounts payables functions. Emphasis of the work is on verifying, coding, balancing, and otherwise maintaining financial records relating to municipal operations. This classification also serves as clerical support for other departments within the City. Work is performed with some degree of discretionary judgment, independence, and confidentiality.  The classification is nonsupervisory and reports to the Finance Director and is evaluated on the basis of attainment of individual performance objectives, observation, accuracy of reports, and feedback from other staff.

• Prepares and processes monthly accounts payables for specific departments, including assigning account codes for proper payment; resolves inconsistencies with departmental directors and prepares checks for management signatures

• Analyzes and verifies bookkeeping transactions
• Reconciles individual and organizational accounts

• Greets and directs visitors, answers telephones, routes phone calls and similar receptionists’ duties and processes mail
• Answers questions and responds to inquiries or complaints on departmental or City operations, policies and procedures, and refers unresolved complaints to departmental supervisors when needed
• Utilizes personal computers, calculators, and other office equipment to perform work
• Drafts reports and calculations for management as part of the annual budget process
• Performs other related duties as assigned

• Considerable knowledge of the organization’s financial program, policies, records, and related practices
• Knowledge of the concepts and practices of governmental fund accounting
• Knowledge of established bookkeeping and accounting principles and techniques to standard and specialized accounting transactions
• Knowledge of office practices and procedures, business arithmetic, English grammar and sentence structure, and filing and record keeping practices
• Knowledge of computers and common software applications including word processing and spreadsheet applications
• Knowledge of effective interpersonal skills sufficient to communicate, both orally and in writing, with others within and outside the organization to which assigned
• Ability to implement and maintain accounting methods, procedures, forms and records, including processes for internal auditing
• Ability to plan, organize, and prioritize work; ability to prepare and interpret financial reports and statements; ability to make arithmetic calculations quickly and accurately
• Ability to establish and maintain effective working relationships with other employees, governmental officials, and the general public; ability to communicate effectively, both orally and in writing, with other staff, the public, and municipal officials
• Ability to work independently without close supervision and coordinate the work of others
• Ability to use a calculator, personal computer, and other office equipment as required by the position

Physical Requirements

Work in this class is generally sedentary. Work requires some light physical activity such as walking, reaching, stooping and repetitive motion of the wrists, hands, and fingers using dexterity in the hands for typing and operation of standard office equipment. Work also includes the ability to see, hear, talk, and physically move about the office. Visual acuity is necessary to read materials and operate computer terminals and other office equipment.

Working Conditions

Work is performed primarily in an atmospheric controlled environment without exposure to harmful chemicals, personal danger, or other workplace hazards.

Education and Experience

Graduation from high school or GED equivalency supplemented by courses in accounting, business management, or related field; an Associate’s degree in accounting is preferred. At least 3 - 5 years’ experience in office administration, accounting and accounts payables.   

Special Requirements

A valid North Carolina driver’s license (without restrictions)

Salary : $18 - $22