What are the responsibilities and job description for the DEPARTMENT ASSISTANT - P/T position at City of Newport Beach?
Currently there is one part-time vacancy in the Library Services Department. The selected candidate will be highly organized, adaptable, and capable of learning and performing a variety of tasks. This position is responsible for generalist duties within the Literacy Office. Responsibilities include answering the phone, responding to emails, as well as inquiries made in person, providing information and referrals, taking down contact information, and assisting the Literacy Coordinator with trainings and events. The candidate will also maintain the Project Adult Literacy calendar, send out the Literacy newsletter, ensure the office is well stocked, and notify the Coordinator when low on supplies.
The eligibility list established from this recruitment may be used to fill future part-time Department Assistant vacancies as they occur throughout the City.
Selection Components:
- Application Evaluation: Applications will be accepted on a continuous basis with the first review date of July 21, 2026 or at 150 applications - whichever occurs first. Applicants that apply after the first review are not guaranteed to be considered for this recruitment. Candidates are encouraged to apply immediately as this recruitment may close at any time. This position will remain open until filled.
- Online Skills Testing: The most qualified applicants will be invited to take an online clerical exam and computer skills testing tentatively scheduled for the week of July 28, 2026.
- Virtual Interview: Top scoring applicants will be invited to a virtual interview tentatively scheduled for the week of August 18, 2026.
- Library Services Department: This position may work up to 19 hours per week during weekdays, with occasional weekend rotation as needed.
This is the fully qualified journey-level classification in the Administrative Support series. The series includes Office Assistant, Department Assistant and Administrative Assistant.
Please review the Department Assistant job specification for a more detailed description of essential duties.Please review the Department Assistant job specification for a more detailed description of specific qualifications.
A combination of experience and education that would likely provide the required knowledge and abilities may be qualifying. A typical way to obtain the knowledge and abilities would be:
Experience: Three or more years of increasingly responsible secretarial and clerical experience.
Education: Equivalent to completion of high school, supplemented by coursework or training in word processing and spreadsheet software programs, and work planning and management.
License/Certificate: Due to the performance of some field duties which require the operation of a personal or City vehicle, a valid and appropriate California driver's license and an acceptable driving record may be required.
May be required to obtain CPR, First Aid, and/or AED (Automated external defibrillator) certifications within six months of hire.
Please Note: Candidates deemed most qualified, as reflected in their application materials, will be invited to continue in the recruitment process. The prospective candidate must successfully complete a thorough background review, including being fingerprinted by the Newport Beach Police Department. The resulting report of your conviction history, (if any), will be evaluated along with the other information received in connection with your application. Except as otherwise required by law, a criminal conviction will not necessarily disqualify you from the position. The nature, date, surrounding circumstances, and the relevance of the offense to the position applied for may, however, be considered.
Disaster Service Worker: In accordance with Government Code Section 3100, City of Newport Beach employees, in the event of a disaster, are considered disaster service workers and may be asked to respond accordingly.
Salary : $28 - $42