What are the responsibilities and job description for the Legal Coordinator position at City of New York?
APPLICANTS MUST BE PERMANENT IN THE CLERICAL ASSOCIATE CIVIL SERVICE TITLE OR BE PERMANENT IN AN ELIGIBLE COMPARABLE TITLE.
The NYC Department of Probation (DOP) is a world leader in working creatively and effectively engaging with people under court-mandated community supervision. Through innovative partnerships with people and organizations throughout New York City, DOP provides opportunities for those on probation to access services and opportunities that positively impact their life trajectory. Following the best current data on what works, staff at DOP engage in meaningful relationships with those on probation to enhance community safety and decrease recidivism.
Duties
The NYC Department of Probation (DOP) is seeking a highly organized, proactive, and resourceful Legal Coordinator to support the Investigations and Trials Unit. Duties include, but are not limited to, the following:
Administrative Support
Minimum Qualifications
Qualification Requirements
A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience.
Skills Requirement
Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.
Preferred Skills
This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
Public Service Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
, $46,503.00 – $73,002.00
The NYC Department of Probation (DOP) is a world leader in working creatively and effectively engaging with people under court-mandated community supervision. Through innovative partnerships with people and organizations throughout New York City, DOP provides opportunities for those on probation to access services and opportunities that positively impact their life trajectory. Following the best current data on what works, staff at DOP engage in meaningful relationships with those on probation to enhance community safety and decrease recidivism.
Duties
The NYC Department of Probation (DOP) is seeking a highly organized, proactive, and resourceful Legal Coordinator to support the Investigations and Trials Unit. Duties include, but are not limited to, the following:
Administrative Support
- Handle all incoming and outgoing mail, including DDLs, correspondence, and appeals.
- Answer and manage incoming phone calls in a professional and timely manner.
- Maintain office supply inventory and place orders as needed, including toner and other essentials.
- Submit book requisitions through Procurement and keep the office library current and organized.
- Order Legal Books for the entire Department
- Enter case and matter information into Time Matters for attorneys. (Pull relevant documents from CE/OCA)
- Create and organize physical and digital folders for attorneys as needed.
- Maintain and update VOP statistics bi-weekly for submission to the Commissioner.
- Gather and consolidate VOP data from borough staff into a centralized citywide chart.
- Send reminder emails to staff to ensure timely updates of required data.
- Enter Advocate cases for attorneys and update the SharePoint Excel document that tracks all Advocate cases.
- Send bi-weekly reminder emails to staff regarding updates for the BLA PowerPoint.
- Update and maintain the BLA PowerPoint presentation regularly.
- Collaborate with team members to troubleshoot formatting and document issues.
- Draft and distribute meeting minutes for various meetings.
- Assist with onboarding of new staff members, including notifying IT for account setup and access.
- Ensure new staff are properly equipped and integrated into office systems and processes.
- Maintain and update the GC (General Counsel) phone roster as needed and distribute to all staff.
- Regularly update the department’s organizational chart to reflect staffing changes.
- Update emergency contact form.
- Additional Berau of Legal Affair projects for the unit as needed.
- Maximum salary not guaranteed.
Minimum Qualifications
Qualification Requirements
A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience.
Skills Requirement
Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.
Preferred Skills
- Power Point - Excel - Visio
This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
Public Service Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
, $46,503.00 – $73,002.00
Salary : $46,503 - $73,002