About the Office: The Office of the Bronx Borough President advocates for the Bronx and its residents in matters of policy, planning, public funding, and quality of life. This includes direct engagement with the Mayor’s Office, City Council, and state and federal agencies. The office plays a vital role in budget reviews, land use recommendations, community board appointments, constituent services, and policy development. We are committed to equity, civic access, and transparency in public service. About the Role: The Special Assistant to the Borough President supports the Borough President’s daily responsibilities and responsiveness, including and not limited to preparing the conference room space(s) for executive meetings, monitoring and supporting timely arrivals and departures from the office and events for the principal, and performing administrative and clerical duties as needed. The incumbent assists in calendar management, travel coordination and correspondence. This position is fast paced, requiring very close attention to detail, and strictest level of confidence and privacy. Daily responsibilities: • Operate a multi-line telephone switchboard to answer, screen, and direct incoming calls. • Greet and assist all visitors, and maintain the appearance of Borough President’s office, conference rooms, and executive suite. • Receive, sort, and distribute incoming mail, packages, and internal messages. • Ensure that the Executive suite area is clean, welcoming, and presentable. • Keep accurate account of the Borough President’s Day with assistance from the scheduling department. • Perform basic clerical tasks including filing, copying, and data entry. • Draft documents, memorandums and emails on behalf of the Executive office. • Other administrative or office-related duties as assigned. Work Environment • This is an on-site position located at the Bronx Borough President’s Office. • Candidates must be able to work standard office hours and occasional evenings, or weekend events as needed. • The Special Assistant must demonstrate punctuality, accountability, and the ability to handle confidential or sensitive information with care. Salary range: $43,702 – $ 65,000
Minimum Qualifications: There are no formal education or experience requirements for this position
Preferred Skills: Mandatory Skills & Knowledge: • High School Diploma or GED required, associate’s degree or equivalent experience preferred. • Customer Service Excellence: Ability to assess visitor needs and ensure high-quality service and courtesy. • Administrative Proficiency: Experience with common office procedures, records management, and appointment scheduling. • Communication Skills: Strong command of spoken and written English; clear and professional communication. • Technological Competency: Proficiency in Microsoft Office Suite and familiarity with phone systems and basic office electronics. • Discretion & Confidentiality: Especially when handling sensitive communications or schedule of all executives. Preferred Skills: • At least 1–2 years of reception, clerical, or administrative support experience. • Bilingual (Spanish/English or another language commonly spoken in the Bronx). • Familiarity with NYC municipal structure and community organizations. • Experience working in a public-facing role within government or nonprofit organizations. • Working knowledge of CRM systems, Outlook calendars, or other scheduling software. • Demonstrated ability to interact effectively with diverse populations and maintain a professional demeanor under pressure. • Strong listening, multitasking, and organizational skills. • A service-oriented mindset and commitment to the mission of public service in New York City.
Salary : $43,702 - $95,000
