What are the responsibilities and job description for the POLICE RECORDS CLERK position at City of National City?
We are currently accepting applications for two (2) full-time Police Records Clerk position. Additionally, we are establishing an eligibility list for any future full-time vacancies. Qualified candidates will be considered for both current and upcoming opportunities. Candidates may also be considered for part-time vacancies.
THE CITY:
National City’s multi-cultural population, mild climate and central location make National City a great place to live and work. The City takes great pride in its rich history and traditions, diverse cultures, dynamic and progressive atmosphere, strong community spirit, schools, neighborhoods and vibrant business districts. National City, San Diego County’s second oldest city, is truly “In the center of it all.” National City is 10 minutes from everywhere and positioned for prosperity, with proximity to the San Diego Bay, US-Mexico border, downtown San Diego, international airport, rail, San Diego State University, and other colleges and universities. National City is circled by interstates 5 and 805, and highways 54 and 15. For more information on the City of National City, please visit our website at:www.nationalcityca.gov
THE POSITION:
Under general supervision, to perform specialized and complex clerical work in a police records center; apply complex release of information policies when providing restricted access law enforcement information; input, modify, and retrieve data in complex national/state/ local computer systems; and perform related work as required.
*PART-TIME POSITIONS: Appointments to part-time positions are paid on an hourly basis, do not receive benefits and the work schedule may consist of weekdays, nights, and/or weekends; working up to 19 hours per week.
- Performs data entry and processes a wide variety of police records, reports, and materials, including arrest records, citations, crime and traffic accident reports, and other related information according to strict guidelines, state and department mandated procedures.
- Reviews documents for completeness.
- Operates a variety of automated systems to create or modify computer files.
- Provides requested local criminal offender record information to assist department personnel or outside agencies in accordance with state law and established departmental procedures.
- Provides information to the public within the guidelines of the Public Records Act.
- Retrieves, prints, assembles, copies, and distributes reports and related records, including court packages for filings with the District Attorney in accordance with established procedures and within time constraints.
- Performs file searches to locate records and pertinent information.
- Receives the public at the lobby counter, and directs visitors.
- Answers and directs non-emergency calls.
- Responds to general inquiries and provides routine information regarding departmental procedures or general City information.
- Operates a cash register to receives fees, and prepares cash reports and daily deposit in accordance with established procedures.
- Performs a variety of general clerical tasks, including typing routine correspondence, forms, reports, requisitions, and other related materials from rough draft, marginal notes, or oral instructions.
- Compiles information and prepares reports requiring general knowledge of functions and procedures of the assigned department.
- Collects and prepares information for the public or department use.
- Compiles and checks statistical data.
- Maintains files and other records.
- Prepares payroll related records in accordance with established procedures.
- Orders and dispenses supplies and forms.
- Performs fingerprinting and photographs sex and arson offenders, prepares mandated related registration forms and enters information into department database and the California Sex and Arson Registry.
- Performs related work as required.
TRAINING AND EXPERIENCE: Graduation from high school, including or supplemented by courses in office practices and typing; and one (1) year of clerical experience, preferably in the law enforcement area.
KNOWLEDGE AND SKILLS IN: Modern office practices, procedures, and methods; recordkeeping methods; correct English usage, spelling, and punctuation; operations of assigned department; basic functions and organization of municipal government.
ABILITY TO: Communicate effectively; utilize word processing equipment efficiently; make arithmetic calculations; type at a net rate of 45 words per minute from clear, legible copy; employ some independent judgment and make sound decisions in accordance with established procedures; establish and maintain effective working relations with all levels of staff, elected officials, and the general public.
LICENSES, CERTIFICATIONS, OR SPECIAL REQUIREMENTS: Possession of an approved certificate, less than one (1) year old, indicating the ability to type at a net rate of 45 words per minute may be required. Must be able to work flexible schedule requiring rotating shifts, including weekends. Must pass an extensive background investigation, which includes Voice Stress Recognition and/or polygraph. May require a psychological test.
Please ensure all information is complete and accurate as the responses you provide on the supplemental questions will be reviewed to ensure all minimum requirements have been met. For each vacancy, only those candidates with the most appropriate qualifications will be contacted by the hiring department for an interview. Please ensure your contact information is current in your govermentjobs account or you may miss employment opportunities. In addition to completing the online application, candidates may attach a resume highlighting their relevant education and work history.
NOTE: Successful candidates will be subject to a thorough background investigation, including fingerprinting, voice stress recognition or polygraph test.
Salary : $3,776 - $4,592
