What are the responsibilities and job description for the Recreation Coordinator position at City of Mukilteo?
The Recreation Coordinator is responsible for the planning, organizing, developing, scheduling, promoting and coordinating of the City's recreation programs to include classes and special events. The Recreation Coordinator will supervise staff, instructors, and volunteers in the operation of designated recreation programs and community events. Schedule, train and evaluate the performance of assigned staff. Schedules and coordinates facilities and field use permits for recreation programs. Assist with the development and monitoring of budgets and revenue.
Essential Duties and Responsibilities:
- Identify plan, promote and supervise a comprehensive citywide recreation program for preschool, youth, teen, adults, and older adults in a variety of program areas.
- Responsible for program development and activity write-ups for the Recreation Guide.
- Determine material, equipment, facilities, supervision and instruction needs for each activity or program. Maintain and keep inventory of material, equipment, and supplies.
- Provide feedback and make recommendations for future funds needed for staffing, equipment, materials, and supplies.
- Manage the coordination of instruction of recreation programs to include recruiting and monitoring contract instructors, negotiating fees, monitoring class registrations, scheduling facility use, overseeing facility set-up, monitoring registrations and processing instructor payments.
- Evaluate programs and classes through participant evaluations and enrollment statistics.
- Research recreation trends and ideas for new classes/camps/ activities/events.
- Input class and event information into recreation registration software.
- Establish and maintain effective working relationships and communication with Department and City staff, school district administration, County agencies, community organizations, and the general public.
- Coordinate and administer community special events.
- Supervises one (.75 FTE) staff member, identifies employee development and training needs and ensures training is obtained in a timely manner. Confirms assigned department staff has required certifications an training.
- Schedules work assignments, sets priorities and directs work of employee, evaluates and verifies performance via weekly check ins and performance evaluations. Provides timely coaching and/or disciplinary actions and accommodations when appropriate.
- Recruit, schedule, train, and supervise volunteers for special events, park and beach projects and communicate with participants, volunteers and others to exchange information and coordinate efforts.
- Seeks and secures alternative funding sources such as grants, partnership agreements and sponsorships. Works cooperatively with other departments and follows established policies, processes and procedures to implement funding sources.
- Respond to inquiries/complaints from contracted instructors, participants and the general public regarding programs, classes, and events.
- Promote programs using a variety of media, prepare and distribute promotional materials, update website, and scheduling software as needed.
- Attend a variety of community meetings and events to promote the city and Department.
- Serve as a liaison to other City departments, agencies, boards, commissions, committees and businesses.
- Provide staff support to assigned advisory boards, councils, and commissions. Develops and delivers oral presentations as requested.
- Assist as necessary with normal office and administrative functions including answering phones, processing registrations and facility bookings and general office reception.
- Ensure processes, policies and practices are interpreted and applied consistently and effectively within assigned responsibilities.
Other Duties and Responsibilities:
- Provides support to the department on matters as directed, and may serve as staff on a variety of committees.
Responds to public inquiries in a courteous manner, provides response within scope of knowledge or refers the matter to other employees as needed.
- May be required to work at schools, parks, and sites other than city facilities.
- Performs other duties as assigned.
Skills and Abilities Required:
- Ability to utilize office equipment and current computer software programs such as Excel, MS Word, Email, Recreation Registration Software, and the internet related to area of assignment.
- Ability to establish and maintain effective working relationships with staff, management, vendors, outside agencies, community groups and the general public.
- Ability to monitor and administer program/event budgets, costs and schedules.
- Ability to approach problem solving in a logical and objective manner.
- Interactions with a diverse range of customers and individuals including ages and abilities; potential for dissatisfied or abusive behavior and confrontations from public.
- Must be physically capable of sustained lifting, bending, climbing, standing and walking, including varied terrain and surfaces.
- Ability to establish and maintain a supervisory relationship in a team environment with supervisors, staff and volunteers.
- Ability to work variable shifts including evenings, weekends, and holidays.
- Ability to read, write and comprehend the English language and the ability to complete reports and maintain records.
- Ability to understand and follow written and oral directions.
- Ability to cooperate with others in a professional manner, communicate in a diplomatic fashion and present a positive image of city services.
- Ability to cope with interruptions, prioritize work; organize documentation and coordinate work.
- Ability to mesh numerous task assignments, cope with interruptions and meet deadlines.
- Ability to work independently.
Minimum Qualifications (Education, Experience, Skills):
- High school diploma or equivalent
- Degree in Recreation, Education or related field is desired
- Two years' recreation program experience required
- Supervision in a recreation setting is preferred
- Any equivalent combination of education and experience that provides the applicant with the necessary knowledge, skills and ability required to perform the essential duties of the job.
Physical Demands and Work Environment:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work is primarily performed in an indoor setting with occasional outdoor activity required. Occasional off-site activities may require the operation of a motorized vehicle. Physical effort is needed to lift 20 – 40 lbs. and carry program materials and supplies. Basic communication skills such as talking, seeing, and hearing are needed for frequent person to person contact and telephone usage. Use of hands and fingers to handle objectives and control automated equipment and office machines, using finger dexterity. May work non-standard workweeks and shifts to include split shifts, evenings, early mornings, weekends, and/or holidays.
This position is represented by the Public, Professional & Office-Clerical Employees and Drivers Local Union No. 763 Teamsters (Representing the Office-Clerical Technical Employees).
Salary : $62,073 - $75,451