What are the responsibilities and job description for the Administrative Specialist - Police position at City of Moscow?
This job was posted by https://idahoworks.gov : For more information,
please see: https://idahoworks.gov/jobs/2450780
ADMINISTRATIVE SPECIALIST - POLICE
Revised: 9/6/2024
POSITION DETAILS
Position Title: Administrative Specialist - Police
FLSA Classification: Non-Exempt
Salary Grade: 7
Reports To: Police Captain - Services
Cell Phone Stipend: ? Eligible ? Ineligible
Supervisory Functions
Administrative Specialist positions provide administrative assistance to
a department or division
to coordinate daily efforts with minimal supervision. Administrative
Specialist positions in
different departments or divisions may have tasks that vary widely,
while overall
responsibilities are very similar. Typical responsibilities include
broad administrative support as
required, data entry, accounting, reporting, research, and special
projects as assigned.
Accuracy, attention to detail, and the ability to coordinate and
communicate effectively and
provide exceptional internal and external customer service are required
of all Administrative
Specialists.
Essential Functions
Reasonable accommodations may be made to enable individuals with
disabilities to perform
These Essential Functions.
Provide staff support and clerical and administrative assistance to
boards and
committees; take and transcribe detailed minutes; prepare reports,
agendas,
correspondence, and other materials as assigned.
Prepare and type a variety of correspondence, memos, reports, and other
materials;
maintain confidentiality of information and records; type reports and
statements; type
agendas, and other materials as directed.
Assist the staff with special projects as assigned; research projects as
assigned; and
coordinate communications with other departments, agencies, civic
groups, and cities
as assigned.
ADMINISTRATIVE SPECIALIST - POLICE
Revised: 9/6/2024
Prepare process and coordinate the purchase of supplies and equipment
for the office
or department according to established guidelines; maintain office
supply inventory
levels.
Maintain and monitor departmental budget as directed; compile and
prepare records of
time worked and assure accuracy.
Prepare a variety of statistical, financial, and narrative reports and
records as necessary.
Type and distribute letters, reports, and memos, including materials of
a confidential
nature; compose letters requesting or providing information; track
office projects and
maintain related files and records; develop and maintain extensive
filing systems and
computerized systems to maintain records and data.
Answer telephone calls and greet visitors; interact with numerous
vendors, contractors,
agencies, and citizens; receive complaints and explain
division/department programs,
codes, policies, and procedures within the scope of authority; provide
information of a
general or limited technical nature; schedule appointments and meetings.
Operate a variety of office equipment, including personal computers, fax
machines,
copiers, and calculators; receive, sort, open, and distribute mail.
Receive payments from customers.
Perform a variety of secretarial, clerical, and public relations duties
related to the
function to which assigned; provide secretarial support and coordinate
office clerical
activities.
Required Education And Experience
Graduation from high school or GED
Coursework in office management, secretarial, and computer training.
Two (2) years of increasingly responsible secretarial or administrative
office support
experience.
Required Licenses And Certifications
Valid Drivers License.
Background Check.
COMPETENCIES
Knowledge Of:
Financial and s tatistical record-keeping techniques.
Processing requirements and procedures for public documents.
ADMINISTRATIVE SPECIALIST - POLICE
Revised: 9/6/2024
Basic budget preparation and control techniques.
Modern office practices, procedures, and equipment.
Operation of a personal computer and data entry and database management
techniques for record maintenance and report generation.
Applicable laws, codes, regulations, policies, and procedures related to
assigned area.
Ability To:
Use correct English in grammar, spelling, punctuation and vocabulary.
Demonstrate cooperative behavior with colleagues, supervisor
please see: https://idahoworks.gov/jobs/2450780
ADMINISTRATIVE SPECIALIST - POLICE
Revised: 9/6/2024
POSITION DETAILS
Position Title: Administrative Specialist - Police
FLSA Classification: Non-Exempt
Salary Grade: 7
Reports To: Police Captain - Services
Cell Phone Stipend: ? Eligible ? Ineligible
Supervisory Functions
- Full-Time Employees ? Seasonal Employees
- Part-Time Employees ? Volunteers
- Temporary Employees ? No Supervisory Functions
Administrative Specialist positions provide administrative assistance to
a department or division
to coordinate daily efforts with minimal supervision. Administrative
Specialist positions in
different departments or divisions may have tasks that vary widely,
while overall
responsibilities are very similar. Typical responsibilities include
broad administrative support as
required, data entry, accounting, reporting, research, and special
projects as assigned.
Accuracy, attention to detail, and the ability to coordinate and
communicate effectively and
provide exceptional internal and external customer service are required
of all Administrative
Specialists.
Essential Functions
Reasonable accommodations may be made to enable individuals with
disabilities to perform
These Essential Functions.
Provide staff support and clerical and administrative assistance to
boards and
committees; take and transcribe detailed minutes; prepare reports,
agendas,
correspondence, and other materials as assigned.
Prepare and type a variety of correspondence, memos, reports, and other
materials;
maintain confidentiality of information and records; type reports and
statements; type
agendas, and other materials as directed.
Assist the staff with special projects as assigned; research projects as
assigned; and
coordinate communications with other departments, agencies, civic
groups, and cities
as assigned.
ADMINISTRATIVE SPECIALIST - POLICE
Revised: 9/6/2024
Prepare process and coordinate the purchase of supplies and equipment
for the office
or department according to established guidelines; maintain office
supply inventory
levels.
Maintain and monitor departmental budget as directed; compile and
prepare records of
time worked and assure accuracy.
Prepare a variety of statistical, financial, and narrative reports and
records as necessary.
Type and distribute letters, reports, and memos, including materials of
a confidential
nature; compose letters requesting or providing information; track
office projects and
maintain related files and records; develop and maintain extensive
filing systems and
computerized systems to maintain records and data.
Answer telephone calls and greet visitors; interact with numerous
vendors, contractors,
agencies, and citizens; receive complaints and explain
division/department programs,
codes, policies, and procedures within the scope of authority; provide
information of a
general or limited technical nature; schedule appointments and meetings.
Operate a variety of office equipment, including personal computers, fax
machines,
copiers, and calculators; receive, sort, open, and distribute mail.
Receive payments from customers.
Perform a variety of secretarial, clerical, and public relations duties
related to the
function to which assigned; provide secretarial support and coordinate
office clerical
activities.
Required Education And Experience
Graduation from high school or GED
Coursework in office management, secretarial, and computer training.
Two (2) years of increasingly responsible secretarial or administrative
office support
experience.
Required Licenses And Certifications
Valid Drivers License.
Background Check.
COMPETENCIES
Knowledge Of:
Financial and s tatistical record-keeping techniques.
Processing requirements and procedures for public documents.
ADMINISTRATIVE SPECIALIST - POLICE
Revised: 9/6/2024
Basic budget preparation and control techniques.
Modern office practices, procedures, and equipment.
Operation of a personal computer and data entry and database management
techniques for record maintenance and report generation.
Applicable laws, codes, regulations, policies, and procedures related to
assigned area.
Ability To:
Use correct English in grammar, spelling, punctuation and vocabulary.
Demonstrate cooperative behavior with colleagues, supervisor
