Administrative Technician

$25.71 - $31.25 per hour

The City of Morro Bay Recreation Department is searching for an Administrative Technician to join our team and help us manage our department's administrative and technical duties. From handling inquiries from the public to managing records and reports, this position offers a unique blend of challenges that will keep you engaged and excited to come to work each day. If you're a computer whiz with an eye for detail, we want to hear from you! Come join our team and take your clerical skills to the next level.

DEFINITION:
Under general supervision of the department head to perform and coordinate the varied clerical activities of the department; perform a variety of routine and complex administrative and technical work; and do related work as required.

DISTINGUISHING CHARACTERISTICS:
The class of Administrative Technician is assigned and performs independently a wide variety of difficult clerical and technical duties including coordination of the clerical activities for the assigned office with the remainder of the department, other City departments, and outside agencies. Incumbents in positions allocated to this class must have a wide knowledge of the current operations, rules and policies of the department. The class relieves the City department head of routine administrative details involving independent judgment and provides technical departmental support in providing information to the public and staff.

ESSENTIAL DUTIES & RESPONSIBILITIES:
1. Coordination of department clerical tasks, including personnel, payroll, purchasing, inventory, and receipt of fees collected.
2. Screens and routes telephone and public counter inquiries to appropriate personnel, other City departments, and other agencies, exercising independent judgment and initiative.
3. Communicates official plans, policies, and procedures to staff, the general public, and other agencies.
4. Types and/or composes a variety of letters, memoranda, reports, resolutions, ordinances, agreements, and minutes, often containing confidential material.
5. Establishes and maintains a variety of files within the department, filing and logging data as necessary.
6. Maintains a variety of statistical, financial, payroll, personnel, and confidential records.
7. Coordinates the departmental purchasing function by determining available funding and monitoring purchase orders; may assist in annual budget preparation.
8. Assembles background materials, prepares agendas, and records action item for various meetings.
9. May represent department to various individuals, commissions, boards, and other groups.
10. May assist in monitoring, receiving, and dispatching routine and emergency radio communications.
11. Assists in selecting, training, supervising, and evaluating clerical personnel.
12. May prepare and/or monitor grant application and compliance.
13. Coordinates computer repair, maintenance, and hardware/software issues of departmental network server and/or personal computers.
14. Assists in preparation of departmental publications and hand-outs.
15. Cross-trained in other departmental divisions to perform duties as necessary.
16. May monitor contracts for evaluation, coordination, enforcement, and/or payment.
17. Performs related duties as required.

QUALIFICATIONS:
Knowledge of:
Modern office methods, machines, procedures and practices; business English including vocabulary, correct grammatical usage and punctuation; MS-DOS based computers and related software including word processing and spread sheets; laws, regulations, and ordinances affecting the City's operation; modern filing, indexing, and record keeping methods and practices.
Ability to:
Perform assigned duties without close supervision; make arithmetical calculations with speed and accuracy; prepare and maintain accurate and complete records and reports and devise improvements as necessary; make routine decisions regarding procedural matters; understand and carry out oral and written directions; effectively meet and deal cooperatively with the public; maintain cooperative working relationships; type at a speed of 50 words per minute, corrected copy; be computer literate.
Education and Experience:
Equivalent to AA degree and two years of related experience; or any equivalent combination of education and progressively responsible experience, with additional work experience substituting for the required education on a year for year basis. Two years performing similar duties in the City of Morro Bay or another agency.

TOOLS AND EQUIPMENT USED:
Telephone, network server, personal computer including word processing, spreadsheet and department specific software, copy machine, fax machine, base radio, calculator, and credit card terminal.

PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet; occasionally moderately loud.

APPLICATION PROCESS:

Applications may be submitted online at http://www.morrobayca.gov/832/Employment-Opportunities

SELECTION GUIDELINES:
Formal application, rating of education and experience; oral interview and reference check; job related tests may be required.
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

Position is open until filled.

Equal Employment Opportunity Employer. It is the City's policy to ensure equal employment opportunity for all persons seeking employment or promotion to assure equal employment opportunity based upon ability and fitness to all persons regardless of race, religious creed, color, national origin, ancestry, sex, childbirth, breast-feeding, age, physical or mental disability, medical condition, sexual orientation, marital status, gender identity, gender expression, genetic characteristics or information, military or veteran's status, and/or any other category protected by federal and/or state law.