Administrative Aide - Finance Department

Our Finance Department is ready to welcome a motivated and enthusiastic part-time Administrative Aide to our team.  The Administrative Aide will perform a variety of routine administrative and clerical support duties in support of Finance Department operations. This position is temporary, hourly, and not overtime exempt.  The Administrative Aide will work four hours per day on the 9/80 schedule and will receive general supervision from their assigned supervisor and/or lead worker.

If this opportunity aligns with your skills and career aspirations, we encourage you to apply and make a meaningful difference in Moorpark.  This position is open until filled with the first review of applications to be completed on April 8.  Early submission of applications before April 8 is recommended if you wish to be considered for the first round of interviews.  

• Perform general administrative support duties to assigned division or department. 
• Provide responsible staff assistance and support to the assigned supervisor.
• Provide customer service by answering telephone calls and responding to inquiries from the public. 
• Conduct basic research and analysis and assist in preparing written reports. 
• Maintain files and manage databases. 
• Assist with purchasing activities and basic accounting or record-keeping functions. 
• Receive, sort, and distribute incoming and outgoing mail and correspondence.
• Assist in a variety of department operations; perform special projects and assignments as requested.

• Serve as emergency response worker as necessary.
• Perform related duties and responsibilities as required.

• Basic computer applications including word processing and spreadsheet software.
• Modern office procedures, methods, and equipment.   
• Principles and practices of customer service.
• Basic letter writing and basic report preparation techniques.
• Principles and procedures of record keeping and filing.
• Methods of research and report preparation.
• English usage, spelling, grammar, and punctuation.

• Understand and follow oral and written instructions.
• Communicate clearly and concisely, both orally and in writing.
• Maintain records and prepare correspondence and reports.
• Prioritize and manage multiple assignments and deadlines. 
• Establish and maintain effective working relationships with those contacted in the course of work.
• Maintain effective audio/visual discrimination and perception to the degree necessary for the successful performance of assigned duties.
• Maintain mental capacity, which allows for effective interaction and communication with others.
• Operate and use modern office equipment including computers, printers and copiers.

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Experience:   One year of general administrative experience is desirable.

Training:  Equivalent to the completion of the twelfth grade. Specialized administrative training is desirable. 

Environmental Conditions:  Office environment; exposure to computer screens.

Physical Conditions:  Essential functions may require maintaining physical condition necessary for sitting for prolonged periods of time; light lifting, carrying, pushing and pulling; kneeling, bending, stooping or reaching; handling; use of fingers; talking; hearing; near acuity.

Salary : $20 - $22