What are the responsibilities and job description for the Administrative Analyst I/II position at City of Modesto?
The Administrative Analyst I/II is responsible to provide professional administrative support for a department and/or division; to perform research, statistical and other analytical work; and to fulfill other administrative assignments in functional areas such as personnel, budget, and other areas. We currently have a vacancy within our Police Department.
The City of Modesto is an equal opportunity employer. We are committed to fostering, cultivating and preserving a culture of diversity, equity and inclusion. A City application is required, including Supplemental Questionnaire. The City of Modesto does not sponsor H-1B Visas.
Investigate, analyze, develop, and prepare special studies or projects as requested; assist in the administration of departmental programs
Collect data for and prepare monthly departmental activity reports for submission to the City Manager, the City Council, or others as assigned.
Research special issues, problems, and procedures; prepare various documents and reports regarding special projects, problems, and requests.
Revise and develop fees; negotiate contracts and agreements; monitor and ensure compliance of department functions with pertinent laws, rules, policies, procedures, regulations, and ordinances; authorize payments for various contracts.
Monitor the activities of consultants, including preparing and administering contracts.
Assist in the development of departmental policies and procedures; recommend goals and objectives.
Evaluate operations and activities of assigned responsibilities; recommend improvements and modifications; assist with the development of alternative solutions and implementation; prepare various reports on operations and activities.
May assist with departmental personnel matters such as maintaining position allocations, preparation of job offers, researching pay issues, assisting with recruitments, scheduling selection interviews, assisting with testing or interviews, performing reference checks, coordinating training programs, and monitoring late appraisals.
Answer questions and provide information to the public, outside agencies, and City staff; investigate complaints and recommend corrective action as necessary to resolve complaints.
Serve as liaison to other departments, including conferring with departments on shared programs and projects; coordinate on strategic planning and ensure consistency of department goals and objectives.
Attend various City Council, Commission, board, and other governmental meetings; draft complex documents such as Council Resolutions and Ordinances; may prepare and present agenda items to the City Council; serve on various committees and task forces.
Research grant opportunities and prepare grant proposals; monitor and administer grant and contract accounts and projects.
Prepare Requests for Proposals and Requests for Bids in coordination with Purchasing division staff.
Review administrative practices and make recommendations for improvements.
Conduct and provide economic and statistical analysis; present oral and written reports.
May participate in the selection of staff, review and recommend staff training, conduct performance evaluations, work with employees to correct deficiencies, and implement discipline procedures, as assigned.
Build and maintain positive working relationships with co-workers, other City employees, and the public using principles of good customer service.
Observe and maintain a safe working environment in compliance with established safety programs and procedures.
Marginal Functions:
Assists with a variety off accounting duties, including accounts payable and utilities and internal service operations.
Perform related duties as assigned
Knowledge of:
Principles and practices of organization, administration, and personnel management.
Principles and practices of budget preparation, analysis, and administration.
Statistical methods and methods of graphic presentation.
Principles and practices of accounting in a municipal government.
Principles and procedures of financial record keeping and reporting.
Technical report writing procedures and grant proposal development.
Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.
Ability to:
Learn the process and structure of the City and assigned department.
Learn pertinent federal, state, and local laws, codes, rules, and regulations.
Identify, analyze, and resolve problems and issues, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.
Review documents and make recommendations and necessary changes.
Analyze facts and make sound recommendations.
Work with and control sensitive, confidential information.
Estimate and project revenues and expenditures.
Plan, initiate, and complete work assignments with minimum direction.
Organize and lead committees in constructing staff meetings.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.
Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience:
One year of professional or technical level administrative or analytical experience is desirable.
Training:
Equivalent to a bachelor's degree from an accredited college or university with major course work in public administration, business administration, accounting, finance, economics, or a related field.
License or Certificate:
Possession of, or the ability to obtain, a valid California driver's license.
In addition to the qualifications for Administrative Analyst I:
Knowledge of:
City and department processes and structure.
Pertinent federal, state, and local laws, codes, rules, and regulations.
Ability to:
Identify and respond, both orally and in writing, to public and City Council issues and concerns.
Interpret and apply federal, state, and local policies, procedures, laws, codes, and regulations.
Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience:
Two years of increasingly responsible administrative and analytical experience equivalent to Administrative Analyst I with the City of Modesto.
Training:
Equivalent to a Bachelor's degree from an accredited college or university with major course work in public administration, business administration, accounting, finance, economics, or a related field.
WORKING CONDITIONS
Work is performed in a typical temperature-controlled office environment subject to typical office noise and environment. Some positions may be assigned to remote locations. Positions may require occasional overtime and weekend work and travel is rare.
Salary : $36 - $46