Community Events Manager

Community Events Manager Job Title: COMMUNITY EVENTS MANAGER Classification: Exempt-Executive Department: Executive Supervisor: Co-Interim City Manager Effective: 02/27/2026 I. JOB SUMMARY: Under the general direction of the City Manager’s Office, the Community Events Manager, plans, markets, organizes and conducts all duties and responsibilities related to City events. The Community Events Manager is responsible for managing events to include entertainment, social, and any department sponsored events that provide a service to the City of Mission residents. The Community Events Manager coordinates City-wide events in an administrative, as well as operational capacity, and serves as a vital in-house contact person. The Community Events Manager ensures that departmental and or citizen requests are met with timely response and ensures high-quality service. This position also coordinates with directors for staffing during the planning, execution and close out phases of every event. Qualifications II. EDUCATION & EXPERIENCE REQUIREMENTS: • High school diploma or GED required. • Two-year associates from an accredited college or technical training institution or higher level of formal education preferred. • Three (3) to five (5) years of related work experience in events management or customer service required. III. EMPLOYMENT REQUIREMENT: • Applicant will be subject to a complete background investigation. Incomplete, inaccurate and/or failure to report information will cause the applicant rejection from consideration. • Applicant must take and pass a drug, physical, and pre-placement screenings administered by the City of Mission appointed physician at the City’s expense. • Must have a current valid class “C” driver license from the department of Public Safety with a satisfactory driving record. Miscellaneous Information IV. SKILL ABILITY REQUIREMENT: • Must demonstrate excellent public relations skills • Must be knowledgeable of the practices and principles of setting up for special events • Must demonstrate excellent follow-up and organizational skills • Must be able to communicate effectively at all levels, both written and verbal in both the English and Spanish language • Must be able to handle difficult situations with tact and diplomacy • Must be proactive in all aspects of planning each event • Must be able to manage multiple tasks in a very fast-paced environment • Must have strong computer skills in Microsoft O365, Excel, Word and Outlook • Must be customer service oriented, have a customer friendly attitude and professional appearance at all times • Must be able to use effective time management skills efficiently • Must be able to create and manage scheduling to ensure a successful event • Must be available to work evenings, weekends and holidays based on office and event demands • Must be able to work effectively under pressure and stringent schedules. • Must be able to establish and maintain operating goals and objectives • Ability to provide support to the staff and citizens during events • Ability to apply common sense understanding to the work process, procedures, programs and services • Ability to provide and follow verbal and written instructions • Ability to work as a member of a team in order to accomplish tasks • Ability to perform a wide variety of different types of tasks efficiently V. ESSENTIAL JOB FUNCTIONS: • Responsible for development, coordination and execution of new and existing events, activities, programs • Maintains supplies, inventories and equipment for events and compiles estimated cost • Recommends, plans and arranges special entertainment for events • Working with Department Directors, schedules, monitors and reviews work assignments for assigned event personnel • Utilizes City systems and network to procure event items in a timely manner • Determines, not limited to, site locations, operational cost, expenses and fees for vendors, food concessionaries • Promotes events and provides information on programs and facility to the public • Coordinates with the Media Department on pushing event information to the public • Prepares event reporting that includes budget, expenditures, revenues, statistics, and AAR to Co-Interim City Manager • Attends, represents, and promotes City at event coordination related conferences, workshops and webinars • Develops advertising strategies, prepares brochures, schedules and information for various publications • Arranges an on-site headquarter location during all events as a hub for vendors and visitors • Develops criteria and policies for dealing and accepting sponsors, vendors and concessions and regularly recruit new vendors and sponsors • Develops relationships with governmental agencies, districts, businesses, associations and media to promote and encourage community and media participation • Establishes and maintains effective working relationships with the community and civic organizations to encourage continual partnerships • Creates and maintains professional relationships with City staff members • Works with staff to coordinate events with information and availability of equipment and resources • Initiates potential events communicating with various groups, organizations, individuals for the purpose of coordinating quality events • Works with directors to determine staffing requirements for coordinating event requirements • General office & administrative duties • Prepares and reviews venues for coordinated events • Works closely with administration to stay within operational budget • Maintains a professional public relations image at all times • Attends meetings with civic organizations and professional associations as needed • Works with the City’s media department to create mini-commercials for events • Works with the Media Relations Department to re-fresh City’s website, keeping images current, posting upcoming events • Adds information into the City Community Calendar • Manages staff, volunteers and interns for event coordination activities • Participates in the interview process and provides input on hiring selection • Provides input regarding performance management of employees involved in events • Performs other related duties as assigned to enhance the overall operations and services of the City of Mission. VI. NON-ESSENTIAL JOB FUNCTIONS: • Performs other lawful duties as may be required by law, ordinances, department and City policies, procedures or rules and regulations; or as directed by supervisor. VII. EQUIPMENT/MATERIALS General office equipment/materials to include but not limited to the following: • Personal Computer, Cell Phone, Telephone • Laptop • Copy Machine, Fax machine • Various computer software applications • Personnel Policy Manual VIII. WORK ENVIRONMENT: Exposures to the following environmental conditions are required for this job. The individual works indoors in a well-lighted, air-conditioned office. Working hours are 8:00 a.m. to 5:00 p.m. Monday thru Friday, but must have ability to work flexible hours including holidays, evenings and weekends. Participation in City sponsored events, trainings and meetings is required. Emotional stress is present due to dealing with the public in emergency situations. IX. MANUAL DEXTERITY: Gross and fine hand manipulation is required to perform essential job functions. Gross hand manipulation is utilized to grip a series of files and reposition a keyboard/paperwork to different computer stations and transport binders, books, storage boxes, chairs, and open file cabinets. Fine finger dexterity will be utilized frequently to hand write notes, fill out forms, type reports, letters, memos, input data in computer and document information needed for day to day tasks.

Salary : $40,000 - $50,000