FISCAL GRANT ANALYST

This professional position performs a variety of accounting, administrative, and analytical work in the preparation and ongoing maintenance of required records and reports related to approximately $1.25 million of grant funding for Social Services programs and services. Responsibilities also include assisting department staff with various administrative and budget responsibilities. Reports to the Fiscal Grant Administrator or designee.

• Plans, coordinates, and participates in all fiscal grant functions, ensuring the accuracy and timeliness of activities and compliance with applicable policies, procedures, regulations, and laws.

• Assists in the preparation of department operating and capital budgets; monitors expenditures to assure appropriate utilization of funds; responsible to provide services consistent with the allocated budget and maintain compliance with line-item expenditures; monitors expenditures for program supplies and materials.
• Maintains records and prepares reports required by the City, external government agencies, and service organizations.
• Supervises the operation and management of ECIRTS (Enterprise Client Information and Registration Tracking System) as required by funding agency.
• Receives, reviews, prepares and/or submits various records and reports including program proposals, monthly and quarterly reports, all grant reports, budget reports, job applications, performance appraisals, transportation reports, agenda items, costs analyses, statistical reports, publicity materials, memos, correspondence, etc. 
• Coordinates and maintains purchased service contracts, service agreements, memorandums of understanding (MOUs) and grant applications to ensure contract compliance and provision of appropriate services for clients
• Identifies and recommends necessary fund transfers within the Older American Act budget to maximize revenues and manage use of levy.
• Assembles data and prepares bills; prepares analysis of receipts or expenditures and all daily transactions; review reports; resolve discrepancies.
• Assists in developing and managing emergency preparedness plans and continuity of operations plans.
• Devises, implements, and evaluates quality assurance initiatives and develops response plans to ensure ongoing program quality improvement.
• Monitors and maintains purchased service contracts within budgetary constraints by approving day-to-day expenditures by maintaining spreadsheets to monitor spending; communicates and presents information and status updates to program staff.
• Liaises with the City’s Management and Budget and Finance departments on budget, audits, contracts, grant records, etc.
• Supports and assists with capital improvement process, MOU, RFP, and contract routing.
• Completes mandatory security trainings from funder.
• Operates a vehicle and a variety of office equipment, such as a computer, printer, audio-visual equipment, calculator, copier, telephone, etc.
• Interacts and communicates with various groups and individuals, such as the immediate supervisor, other personnel, volunteers, outside agencies/businesses, community organizations, and the public.
• Performs related duties as assigned.

• Bachelor’s degree from an accredited college or university in Accounting, Finance, or a related field and 2 years of experience in accounting and/or financial analysis; or an equivalent combination of education, training and experience that provides the required knowledge, skills, and abilities.

• Experience working with geriatric clients, programs, and grant funding.
• Proficiency in Microsoft Excel, Word, and PowerPoint.
• Must possess a valid Florida driver's license.
• Completion of First Aid and CPR training.
• Employee may be subject to annual Level II background screening and health physical.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledge of the principles and practices of accounting and grant administration.
• Knowledge of senior services and related grant programs.
• Knowledge of English including spelling, grammar, and composition.
• Knowledge of basic mathematics.
• Skill operating basic office equipment.
• Ability to communicate effectively in oral and written form.  
• Ability to adapt to an evolving and continually improving environment.  
• Ability to respond to supervision, guidance and direction of superiors in a positive, receptive manner.
• Ability to demonstrate a polite, helpful, and courteous manner when engaged with the public.
• Ability to operate and care for equipment to manufacturer’s specifications.
• Ability to demonstrate an understanding, consideration, and respect of cultural, religious, and gender differences when interacting with the general public and colleagues.

PHYSICAL DEMANDS:

Requires light physical effort that may include lifting up to 10 pounds. Work is most commonly performed indoors or in an office environment.

Salary : $45,895 - $73,432