Grant Compliance Coordinator

The Grant Compliance Coordinator ensures that the Department of Community Wellness and Safety (DCWS) conforms with all programmatic, fiscal, and reporting requirements for grants and contracts, while supporting the strategic alignment of external funding with departmental goals.

Essential Functions

Budgeting and Accounting

• Oversee financial management for DCWS grant-funded initiatives.
• Ensure DCWS compliance with all programmatic, fiscal, and reporting requirements for grants and contracts, including monitoring deadlines, maintaining required documentation, and supporting audits and funder requests.
• Process, review, and track invoices and cost reports within the City’s financial management system to ensure accuracy, allowability, timely payment, and proper documentation.
• Oversee grant and tax levy budgets by tracking expenditures, reconciling accounts, and ensuring spending aligns with approved budgets, funding restrictions, and departmental priorities.
• Prepare, review, and validate expenditure reports, billing statements, invoices, cost reports, and fiscal grant reports to ensure accuracy, compliance, and readiness for internal and external review.
• Collaborate with programmatic managers and departmental leadership to support grant planning, implementation, reporting alignment, and strategic use of funding.

Evaluation and Reporting of Finding

• Collaborate closely with the finance team and the Comptroller’s Office to ensure accurate fiscal reporting of grant budgets and expenditures.
• Track funding activity, support accurate accounting and budgeting, and manage both grant and tax levy funds.
• Maintain fiscal accountability, transparency, and sustainability across all DCWS funding sources.
• Maintain internal tracking systems for grants, contracts, and funding activity, and prepare accurate internal and external reports to ensure transparency for stakeholders, the Mayor’s Office, and the Common Council.
• Manage grant-related financial activity within the City’s financial management system, including data entry, tracking, reconciliation, and coordination with finance and accounting partners.

We welcome qualified individuals with disabilities who are interested in employment and will make reasonable accommodations during the hiring process in accordance with the Americans with Disabilities Act (ADA) of 1990, as amended by the Americans with Disabilities Act Amendments Act (ADAAA) of 2008.

Conditions of Employment

• Required to file a Statement of Economic Interests in accordance with the Milwaukee Code of Ordinances Chapter 303-Code of Ethics.

Minimum Requirements

1. Bachelor’s degree in business, economics, accounting, finance, or a closely related field from an accredited college or university.
2. Two years of professional accounting, budgeting, financial management, and/or grant administration experience.
3. Valid driver's license at the time of appointment and throughout employment.

Equivalent combinations of education, training and experience may also be considered.

Notice: Please do not attach your academic transcripts to your employment application. The hiring department will verify candidates’ education as part of the background screening process prior to extending any job offers.

Knowledge, Skills, Abilities & Other Characteristics

Technical

• Knowledge of governmental policies, procedures, and regulations.
• Knowledge of grant funding and reporting.
• Knowledge of mathematics and the ability to make accurate calculations.
• Ability to read and interpret complex job-related documents.
• Ability to utilize related computer software programs, including all Microsoft Office applications.
• Ability to stay current with evolving technology changes necessary to perform web-based duties.
• Ability to take decisive action to ensure that grant tracking files and reports are accurately maintained.

Critical thinking and professionalism

• Honest, integrity and the ability to maintain confidentiality.
• Ability to serve as an effective custodian of resources.
• Ability to remain professional.
• Ability to perform work with a high degree of accuracy and detail.
• Ability to work independently, prioritize tasks and follow through on assignments to completion.
• Ability to work cooperatively with team members and serve as back-up on shared job functions.
• Ability to make sound and effective decisions.
• Ability to problem solve, apply critical thinking, and use troubleshooting skills.

Communication and Interpersonal

• Ability to prepare accurate and effective written communications, including reports, memos, letters, and other documents.
• Ability to verbally communicate effectively with colleagues, department heads, Community-Based Organizations (CBOs), and members of the public.
• Ability to listen well and to communicate effectively both in person, via video applications, via email, and over the telephone.
• Ability to work in a diverse, collaborative, time-sensitive environment, managing multiple deadline-driven tasks.
• Ability to work effectively and positively with people whose backgrounds may differ from one’s own.

Current Salary

The current salary range (Pay Range 2HX) is $58,656-$83,952 annually, and the current resident incentive salary range for City of Milwaukee residents is $61,002-$87,311 annually. Appointment above the minimum is possible based upon level of experience and other qualifications and is subject to approval.