Assistant City Manager

To apply for this position, click here.

The purpose of this position is to provide administrative and project support to the City Manager. This is accomplished by managing and developing assigned departments, personnel, and projects and acting as a liaison for the City Manager.

• Manages and supervises departments, employees, and programs, as assigned by the City Manager, by directing, reviewing, and providing assistance and support with operations. Prioritizes the improvement of the quality of life for residents in operations. This includes developing and implementing long-range strategic goals, objectives, and action plans; analyzing and recommending staff, services, and resources; managing employees and department development and performance; assigning projects; assisting with interpretation and ensuring adherence to ordinances, laws, policy, budget, and goals; and identifying areas for improvement, recommending solutions, and enacting change.
• Ensures compliance and efficiency of operations by monitoring legislation, reports, taking necessary corrective action, and proposing new and revisions to ordinances and policies.
• Attends, participates, and conducts internal and external meetings. Serves as a representative of the City with various agencies, community organizations, committees, and boards, as assigned.
• Responds to and resolves various inquiries and concerns in a timely manner. This includes complex and sensitive questions and issues, which may require mediating, communicating, and meeting with the public, elected officials, employees, and contractors.
• Assists with the development, preparation, presentation, and approval of the annual strategic plan and budget. Assists the Administration Department and assigned departments and employees in their strategic plan and budget development, and assists the City Manager in reviewing submitted strategic plans and budgets for accuracy, adherence to the City’s goals and priorities, availability and priority of funds, and researching and reviewing forecasted costs, programs, and proposals.
• May perform the duties of the City Manager in their absence.
• Negotiates professional services.
• Communicates with employees, City Council, and the public, as necessary, concerning current or planned operations and projects. This includes drafting reports, correspondence, agenda items, and procedures, which may require conducting or implementing studies, audits, and research.
• Provides assistance to City Manager in the completion of major administration projects, and informs the City Manager of any sensitive or possible volatile situations.
• Performs all other duties as assigned by the City Manager.
  
  

Bachelor’s degree in business or public administration, from an accredited college or university, is required.

Master’s degree in public administration, from an accredited college or university, is preferred.

Minimum of seven (7) years progressively responsible municipal experience is required.

An equivalent combination of education and experience may be considered.

• Advanced knowledge of city and departmental legal and political environments, structures, practices, procedures, systems, and federal, state, and local laws, regulations, codes, ordinances, and best practices relating to municipalities.
• Advanced ability to correctly interpret, explain, and apply laws, rules, operations, practices, procedures, regulations, and policies.
• Ability to follow instructions, safety practices, and perform work accurately and thoroughly which requires organization and performing multiple tasks simultaneously under time pressures and deadlines.
• Ability to effectively supervise staff in a proactive, appropriate, and productive manner.
• Ability to resolve problems effectively.
• Strong interpersonal skills.
• Advanced ability to communicate in a clear, effective, and concise manner, both orally and in writing.
• Ability to regularly interact with others and exchange information in a professional, apolitical, and congenial manner, providing effective and tactful customer service, and work independently with a high level of discretion.
• Ability to establish and maintain effective working relationships.
• Ability to maintain a high level of confidentiality.
• Significant analytical and problem-solving skills.
• Knowledge and skill of municipal financial management, including budgets, grants, and financial analysis.
• Ability to develop and make presentations and reports to elected officials and groups in public settings.
• A comprehensive and advanced knowledge of relevant technical fields with use of analytical judgment and decision-making abilities appropriate to the work environment of the organization.
• Ability to allocate and utilize limited resources in a cost-effective manner.
• Advanced ability to read a variety of materials and deal with system of real numbers, practical application of fractions, percentages, ratios/proportions, and measurement and to write reports, prepare business letters, expositions, and summaries with proper format, punctuation, spelling, and grammar, using all parts of speech.
• Advanced skill level in data entry and preparing accurate reports.
• Advanced ability to learn and perform basic operational, technical, and office processes.
• Knowledge, skill, and ability to utilize telephone, fax machines, computers and applicable software daily.
• Ability to be punctual and attend work regularly.
  
  

Special Requirements

Must be able to attend meetings after normal working hours. This includes routine attendance at City Council and meetings for various boards.

Mobility in an office and field environment is required.

Licenses & Certifications

Must possess and maintain a valid driver’s license with acceptable driving record as established by the City of Midlothian driving standards.

Work Environment

Works primarily in climate-controlled office environment. Position requires light lifting up to 10 pounds. Physical demands are sedentary in nature but include walking, standing, reaching, and bending. Work may cause light fatigue of eyes and fingers because of routine use of motor senses.