What are the responsibilities and job description for the EVENTS COORDINATOR position at City of Miami Gardens?
General Description
This position assists with the planning, organizing, scheduling, coordinating, supervising, overseeing and executing special events and programs for the City including but not limited to; business, social, and cultural activities for City residents and visitors. The incumbent works in a fast-paced, dynamic, high-impact position working closely with the Events Manager, as well as various City Departments and local organizations to coordinate and execute a variety of special events in various venues within the City. Position requires flexible hours and may work nights, holidays and weekends, as needed.
Essential Job Functions
This is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may be required to perform all duties listed, and may be required to perform additional, position-specific tasks.
Coordinates work schedules; maintains standards; monitors status of work in progress; answers questions; gives advice and direction as needed as it relates to the execution of events.
Assists with the planning, coordination and implementation of City sponsored events including coordination of efforts among other City Departments.
Enforces all policies and procedures specific to special events and venues within the City.
Prepares and maintains periodic and special records, reports and correspondence; prepares and monitors budgets; recommends operational and budgetary improvements for special events.
Coordinates functions activities and events with the Events Manager, community leaders and non-profit groups.
Coordinates all aspects of event requirements with the Events Manager, Parks & Recreation staff, other Departments, and outside agencies as needed, through frequent meetings and communications, from the planning stages through completion of the event.
Acts as liaison between the Events Manager and the event point of contact throughout the event to ensure needs are met; checking details, monitoring quality, identifying discrepancies, taking corrective actions to ensure quality customer service.
Completes "After Action Reports" in a timely manner, providing copies to affected Departments.
Performs related work as required.
Minimum Qualifications
Knowledge, Skills, And Abilities: The ideal candidate will have strong, proven written and verbal communications skills, flexibility and adaptability in a fast-paced environment, strong organizational skills, attention to detail, the ability to work well within a team and autonomously.
Knowledge of municipal government functions and general methods of operations. Ability to conceptualize ideas into comprehensive event executions. Ability to work in a high pressure, fast-paced environment; independently shifting priorities as needed to meet deadlines. Ability to execute assigned duties with flawless tact and diplomacy. Ability to think and act strategically; respecting the confidentiality in the decision making process.
Excellent oral, written and interpersonal skills. Excellent organizational skills. Excellent creativity and problem-solving skills. Computer skills including Microsoft Office; willingness to learn necessary computer software as needed.
Education & Experience Requirements: Requires an Associate's degree in Marketing or related field supplemented by two (2) years of experience in Banquet and Special Events Management, planning and executing special events, community activities or related activities. Equivalent combination of education, training, and experience which provides the required knowledge, skills, and abilities, may be considered. Must possess and maintain a valid Florida driver's license and satisfactory driving history throughout employment. Position requires flexible hours and may work nights, holidays and weekends, as needed.
Supplemental Information
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of telephone and personal contact as normally defined by the ability to see, read, talk, sit, stand, hear, use of hands and fingers to, handle, feel or operate objects, read and write English. Physical capability to effectively use and operate various items of office equipment; such as but not limited to a personal computer, calculator, copier and fax machine.
Work will require a considerable amount of time spent using a personal computer. Work is performed fast-paced environment, both indoors and outdoors throughout the community. Must be able to lift, carry, push and pull articles weighing up to 30 pounds.
The noise level in the work environment various from moderately quiet to noisy.
Benefits Available To FULL-TIME Employees
Medical Insurance
Employees may enroll in the following optional programs at full cost, paid via payroll deductions:
Which best describes your level of education?
How many years of experience in Banquet and Special Events Management, planning and executing special events, or community activities do you have?
Do you currently possess a valid State of Florida Driver's License?
Are you able to work varying shifts, including nights, holidays and weekends?
This position assists with the planning, organizing, scheduling, coordinating, supervising, overseeing and executing special events and programs for the City including but not limited to; business, social, and cultural activities for City residents and visitors. The incumbent works in a fast-paced, dynamic, high-impact position working closely with the Events Manager, as well as various City Departments and local organizations to coordinate and execute a variety of special events in various venues within the City. Position requires flexible hours and may work nights, holidays and weekends, as needed.
Essential Job Functions
This is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may be required to perform all duties listed, and may be required to perform additional, position-specific tasks.
Coordinates work schedules; maintains standards; monitors status of work in progress; answers questions; gives advice and direction as needed as it relates to the execution of events.
Assists with the planning, coordination and implementation of City sponsored events including coordination of efforts among other City Departments.
Enforces all policies and procedures specific to special events and venues within the City.
Prepares and maintains periodic and special records, reports and correspondence; prepares and monitors budgets; recommends operational and budgetary improvements for special events.
Coordinates functions activities and events with the Events Manager, community leaders and non-profit groups.
Coordinates all aspects of event requirements with the Events Manager, Parks & Recreation staff, other Departments, and outside agencies as needed, through frequent meetings and communications, from the planning stages through completion of the event.
Acts as liaison between the Events Manager and the event point of contact throughout the event to ensure needs are met; checking details, monitoring quality, identifying discrepancies, taking corrective actions to ensure quality customer service.
Completes "After Action Reports" in a timely manner, providing copies to affected Departments.
Performs related work as required.
Minimum Qualifications
Knowledge, Skills, And Abilities: The ideal candidate will have strong, proven written and verbal communications skills, flexibility and adaptability in a fast-paced environment, strong organizational skills, attention to detail, the ability to work well within a team and autonomously.
Knowledge of municipal government functions and general methods of operations. Ability to conceptualize ideas into comprehensive event executions. Ability to work in a high pressure, fast-paced environment; independently shifting priorities as needed to meet deadlines. Ability to execute assigned duties with flawless tact and diplomacy. Ability to think and act strategically; respecting the confidentiality in the decision making process.
Excellent oral, written and interpersonal skills. Excellent organizational skills. Excellent creativity and problem-solving skills. Computer skills including Microsoft Office; willingness to learn necessary computer software as needed.
Education & Experience Requirements: Requires an Associate's degree in Marketing or related field supplemented by two (2) years of experience in Banquet and Special Events Management, planning and executing special events, community activities or related activities. Equivalent combination of education, training, and experience which provides the required knowledge, skills, and abilities, may be considered. Must possess and maintain a valid Florida driver's license and satisfactory driving history throughout employment. Position requires flexible hours and may work nights, holidays and weekends, as needed.
Supplemental Information
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of telephone and personal contact as normally defined by the ability to see, read, talk, sit, stand, hear, use of hands and fingers to, handle, feel or operate objects, read and write English. Physical capability to effectively use and operate various items of office equipment; such as but not limited to a personal computer, calculator, copier and fax machine.
Work will require a considerable amount of time spent using a personal computer. Work is performed fast-paced environment, both indoors and outdoors throughout the community. Must be able to lift, carry, push and pull articles weighing up to 30 pounds.
The noise level in the work environment various from moderately quiet to noisy.
Benefits Available To FULL-TIME Employees
Medical Insurance
- Aetna EPO Plan: The City covers 100% of the employee premium and 50% of dependent premiums.
- Aetna Choice 90% or Aetna Choice 100% Plan: The City contributes the equivalent of 100% of the EPO plan premium for the employee and 50% of dependent premiums.
- Waiver of Coverage: Employees who decline City health insurance and provide proof of other coverage, along with a signed waiver, receive a medical stipend of $125.00 bi-weekly.
- Employees may elect Dental and Vision coverage through Humana at full cost via payroll deductions.
- Basic Life and AD&D: Provided by the City at 1x the employee’s annual salary.
- Optional Coverage (employee-paid via payroll deduction):
- Supplemental Life Insurance
- Short-Term Disability
- Long-Term Disability
Employees may enroll in the following optional programs at full cost, paid via payroll deductions:
- Legal Shield
- Aflac
- Flexible Spending Account (FSA)through TASC
- Deferred Compensation through Mission Square and/or Ameritas
- Employee Assistance Program (EAP): Free and confidential support services.
- Personal Leave (PTO):
- Accrual of 176 hours annually, on a pro-rata bi-weekly basis.
- Usable for vacation, illness, or personal needs.
- Note: Bargaining unit members should refer to their respective Collective Bargaining Agreement (CBA).
- Paid Holidays:
- 13 paid holidays annually, including one floating holiday.
- Floating holiday must be used by the end of the fiscal year; not payable upon separation.
- The City participates in the Florida Retirement System (FRS).
- Employees contribute 3% of gross salary, or a different percentage as may be required by amended state law, toward retirement benefits.
Which best describes your level of education?
- High School Diploma or GED
- Some College
- Minimum of 60 College Credits or more
- Associate's Degree
- Bachelor's Degree
- Master's Degree or Higher
How many years of experience in Banquet and Special Events Management, planning and executing special events, or community activities do you have?
- No Experience
- Less than 1 year months
- 1 year to less than 2 years
- 2 years to less than 4 years
- 4 years to less than 6 years
- 6 years to less than 8 years
- 8 years to less than 10 years
- more than 10 years
Do you currently possess a valid State of Florida Driver's License?
- Yes
- No
Are you able to work varying shifts, including nights, holidays and weekends?
- Yes
- No
- Required Question
Salary : $125