What are the responsibilities and job description for the Real Estate Asset Specialist position at City of Miami Beach, FL?
Nature of Work
Incumbents in this classification perform professional, administrative, and technical duties in support of the City's asset management function. Responsibilities include, but are not limited to: monitoring real estate leases; concession agreements; management and operation agreements; and vendor agreements, including procedures, regulations, operating income and expenses related to the acquisition, development, management, and disposition of City-owned assets. Field work, research, and landlord-tenant contact, including coordination of tenant build-outs is required to ensure contract compliance. Supervision is received from the Asset Manager.
Illustrative Examples of Essential Duties
- Manages real estate lease agreements, management agreements, beach concession permits, and other contractual relationships
- Assists with the development, negotiation, and execution of new concession, lease, and use agreements
- Assists in negotiations for all real estate disposition matters • Conducts market and industry research and prepares related documentation, detailed reports, memoranda, and correspondence
- Coordinates the oversight and collection of rents, fees, property taxes, commissions, and other payments due the City
- Researches and compiles data regarding rental income, expense projections, common area maintenance costs, and prepares related documentation
- Updates and maintains a detailed inventory of existing real estate assets, including property characteristics and market value
- Maintains all property files • Prepares City Commission meeting agenda items.
- Gathers documents for public records requests
- Provides support/responses to requests from the Asset Manager
- Communicates verbally and in writing with tenants, landlords, and City departments regarding space allocations and contracts Performs other duties as assigned
Minimum Requirements
- Graduation from an accredited college or university with a Bachelor's degree in Public/Business Administration or in a course of study related to the occupational field
- Three years' full-time verifiable experience relevant to the major duties/essential functions of the position
- Possession of a valid driver's license issued by the State of Florida for the type of vehicle or equipment operated with an acceptable driving record
- Other combinations of experience and education that meet the minimum requirements may be substituted.
Physical Requirements:
- The work is typically performed in an office and outdoors, occasionally in inclement weather, while sitting at a desk or table or while intermittently sitting, standing, or stooping
- Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of the telephone and personal contact
- Physical capability to effectively use and operate various items of office related equipment, such as, but not limited to, computer, calculator, copier, and fax
For all positions:
- Ability to establish and maintain effective working relationships with elected officials, coworkers, the press the general public and members of diverse cultural and linguistic backgrounds regardless of race, religion, age, sex, disability, political affiliation, gender identity or sexual orientation.
- Ability to serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of all city ethics and conflicts of interest policies. Strong understanding of ethical behavior is required.
- Ability to maintain regular and punctual attendance.
- Performs related work as required
- Reports to work as directed during an emergency as an essential employee of the City of Miami Beach
For all technical, professional, supervisory and managerial positions:
- Ability to develop innovative and creative solutions to issues consistent with the City's strategic plan.
Applicants must detail any related work experience on the application or risk disqualification. It is the applicant's responsibility to update their NEOGOV profile with work experience, education, certifications and personal contact information when submitting each application, failure to do so will result in ineligibility. City of Miami Beach employees must reflect their current position and detail their work experience on the application to avoid being disqualified.
Veterans Preference: Veterans Preference is awarded in accordance with Florida State Statute 295.07. If veteran's preference is being claimed, it must be indicated on the application form and proper documentation, including all forms DD-214 (either Member 2 or Member 4), as well as the final Department of Defense Disability Letter (dated within one year) must be submitted with the application.
