What are the responsibilities and job description for the Deputy City Clerk position at City of Mesa?
Description/Duties
This classification has been designated as a non-classified, non-merit system, at-will position.
The Deputy City Clerk assists the City Clerk in planning, organizing, and coordinating all aspects of the City Clerk’s Office as assigned. Performs a wide variety of technical, highly responsible, and specialized administrative duties including conducting City elections; maintaining and managing Citywide municipal records program; reporting on and maintaining actions of the City Council; maintaining and updating City Code; and performing related duties as required. This includes conducting research, drafting recommendations and reports for submission to Council/ management; working closely with the League of Arizona Cities and Towns and City Attorney staff on a variety of complex legal issues associated with all types of elections and Code Book issues; developing innovative ideas and proactive methods to increase voter participation; timely and accurate preparation, posting, dissemination, and presentation to the City Council of minutes, ordinances, resolutions, and other documentation; providing input and preparing related portions of the office budget and recommending changes to the existing budget; measuring and evaluating staff work performance, developing training and work procedure guidelines, and prioritizing and delegating essential tasks; and implementing new procedures and/or modifications to existing software programs, and developing new forms based on need.
This classification has been designated as a non-classified, non-merit system, at-will position. This class is distinguished from the City Clerk Assistant and Sr. Program Assistant class by the more diverse and complex nature of assignments, greater independence under which the work is performed, and by its responsibility for directing and overseeing staff activities. In addition, the Deputy City Clerk may serve as the Acting City Clerk in the City Clerk’s absence. This class is supervised by the City Clerk and is evaluated through meetings, conferences, and results of assigned tasks, receiving minimal supervision and generally operating from goals and objectives without specific task assignments. This class is FLSA exempt-administrative.
Please refer to the link below for the full job description and additional information regarding assignments, preferred qualifications, and essential functions.
Qualifications & Requirements
Employee Values: All employees of the City of Mesa are expected to uphold and exhibit the City's shared employee values of Knowledge, Respect, and Integrity.
Minimum Qualifications Required. Any combination of training, education, and experience equivalent to graduation from an accredited college or university with a Bachelor’s Degree in Public Administration, Business Administration, or a related field. Extensive (5 years) experience in a responsible administrative capacity with a Municipal Clerk’s Office, records management, municipal elections, campaign finance, or closely related area is also required, along with at least one year of supervisory experience in an office setting. Must be proficient in recordkeeping, report writing, and software related to requirements of position.
Preferred/Desirable Qualifications. Master’s Degree in Public Administration, Business Administration, or a related field; Certification as a Municipal Clerk, Master Municipal Clerk, Municipal Election Official, Campaign Finance Official, Certified Public Records Officer, Certified Records Manager, or closely related professional certification; specialized training in Arizona State Records Management, and/or web and desktop publishing experience is preferred.
Link To Job Description
http://apps.mesaaz.gov/JobDescriptions/Documents/JobDescriptions/cs4213.pdf
A Summary of City of Mesa Benefits is linked here.
01
Do you have a Bachelor's Degree (or higher) in Public Administration, Business Administration, or a related field? You must include and detail your degree(s) and major(s) information on your application.
How many years of experience do you have in a responsible administrative capacity with a Municipal Clerk’s Office, records management, municipal elections, campaign finance, or closely related area?
Please describe your full-time experience in a responsible administrative capacity with a Municipal Clerk’s Office, records management, municipal elections, campaign finance, or closely related area; include employment dates and names of employer(s). You must also detail this experience on your application. If none, type N/A.
04
How many years of supervisory experience do you have in an office setting?
Please describe your supervisory experience in an office setting; include employment dates and names of employer(s). You must also detail this experience on your application. If none, type N/A.
06
How many years experience do you have in managing a municipal Records Management program? Please detail your work experience on your application.
Please describe your experience in recordkeeping, report writing, and software related to requirements of this position; include names of related software, employment dates, and names of employer(s). You must also detail this experience on your application. If none, type N/A.
08
How many years experience do you have in conducting municipal elections? Please detail your work experience on your application.
How many years experience do you have managing a department budget? Please detail your work experience on your application.
This classification has been designated as a non-classified, non-merit system, at-will position.
The Deputy City Clerk assists the City Clerk in planning, organizing, and coordinating all aspects of the City Clerk’s Office as assigned. Performs a wide variety of technical, highly responsible, and specialized administrative duties including conducting City elections; maintaining and managing Citywide municipal records program; reporting on and maintaining actions of the City Council; maintaining and updating City Code; and performing related duties as required. This includes conducting research, drafting recommendations and reports for submission to Council/ management; working closely with the League of Arizona Cities and Towns and City Attorney staff on a variety of complex legal issues associated with all types of elections and Code Book issues; developing innovative ideas and proactive methods to increase voter participation; timely and accurate preparation, posting, dissemination, and presentation to the City Council of minutes, ordinances, resolutions, and other documentation; providing input and preparing related portions of the office budget and recommending changes to the existing budget; measuring and evaluating staff work performance, developing training and work procedure guidelines, and prioritizing and delegating essential tasks; and implementing new procedures and/or modifications to existing software programs, and developing new forms based on need.
This classification has been designated as a non-classified, non-merit system, at-will position. This class is distinguished from the City Clerk Assistant and Sr. Program Assistant class by the more diverse and complex nature of assignments, greater independence under which the work is performed, and by its responsibility for directing and overseeing staff activities. In addition, the Deputy City Clerk may serve as the Acting City Clerk in the City Clerk’s absence. This class is supervised by the City Clerk and is evaluated through meetings, conferences, and results of assigned tasks, receiving minimal supervision and generally operating from goals and objectives without specific task assignments. This class is FLSA exempt-administrative.
Please refer to the link below for the full job description and additional information regarding assignments, preferred qualifications, and essential functions.
Qualifications & Requirements
Employee Values: All employees of the City of Mesa are expected to uphold and exhibit the City's shared employee values of Knowledge, Respect, and Integrity.
Minimum Qualifications Required. Any combination of training, education, and experience equivalent to graduation from an accredited college or university with a Bachelor’s Degree in Public Administration, Business Administration, or a related field. Extensive (5 years) experience in a responsible administrative capacity with a Municipal Clerk’s Office, records management, municipal elections, campaign finance, or closely related area is also required, along with at least one year of supervisory experience in an office setting. Must be proficient in recordkeeping, report writing, and software related to requirements of position.
Preferred/Desirable Qualifications. Master’s Degree in Public Administration, Business Administration, or a related field; Certification as a Municipal Clerk, Master Municipal Clerk, Municipal Election Official, Campaign Finance Official, Certified Public Records Officer, Certified Records Manager, or closely related professional certification; specialized training in Arizona State Records Management, and/or web and desktop publishing experience is preferred.
Link To Job Description
http://apps.mesaaz.gov/JobDescriptions/Documents/JobDescriptions/cs4213.pdf
A Summary of City of Mesa Benefits is linked here.
01
Do you have a Bachelor's Degree (or higher) in Public Administration, Business Administration, or a related field? You must include and detail your degree(s) and major(s) information on your application.
- Yes
- No
How many years of experience do you have in a responsible administrative capacity with a Municipal Clerk’s Office, records management, municipal elections, campaign finance, or closely related area?
- None
- Some but less than 5 years
- 5 years or more but less than 7 years
- 7 years or more
Please describe your full-time experience in a responsible administrative capacity with a Municipal Clerk’s Office, records management, municipal elections, campaign finance, or closely related area; include employment dates and names of employer(s). You must also detail this experience on your application. If none, type N/A.
04
How many years of supervisory experience do you have in an office setting?
- None
- Some but less than 1 year
- 1 year or more but less than 3 years
- 3 years or more but less than 5 years
- 5 years or more
Please describe your supervisory experience in an office setting; include employment dates and names of employer(s). You must also detail this experience on your application. If none, type N/A.
06
How many years experience do you have in managing a municipal Records Management program? Please detail your work experience on your application.
- None
- Some but less than 1 year
- 1 year or more but less than 3 years
- 3 years or more but less than 5 years
- 5 years or more
Please describe your experience in recordkeeping, report writing, and software related to requirements of this position; include names of related software, employment dates, and names of employer(s). You must also detail this experience on your application. If none, type N/A.
08
How many years experience do you have in conducting municipal elections? Please detail your work experience on your application.
- None
- Some but less than 1 year
- 1 year or more but less than 3 years
- 3 years or more but less than 5 years
- 5 years or more
How many years experience do you have managing a department budget? Please detail your work experience on your application.
- None
- Some but less than 1 year
- 1 year or more but less than 3 years
- 3 years or more but less than 5 years
- 5 years or more
- Required Question