This position is responsible to support the City of Merriam’s mission by providing a variety of routine to advanced administrative work for the Administration Department. This position actively interacts with members of the public and has a strong sense of customer service and discipline.

FIRST REVIEW OF APPLICATIONS: NOVEMBER 21, 2025

Essential Functions

• Accounts Payable: Process invoices entered for payment; review for accuracy and appropriateness. Reconcile vendor statements, generate weekly checks, and assist staff with accounts payable or finance software questions.
• Document Management: Scan and archive all financial documents and support materials in Laserfiche.
• Vendor Management: Set up and maintain vendor master files; obtain W-9s and new vendor forms; distribute sales tax exemption and W-9 forms; generate and distribute annual 1099s to vendors and the IRS/State of Kansas.
• Purchasing and Requisitions: Verify purchase requisitions for approval and posting; maintain purchase order files; liquidate, adjust, or cancel POs as requested by departments.
• Accounting Entries and Utilities: Create and maintain accounts as needed. Process utility bills. Enter journal entries for payroll, transfers, bank adjustments, and budget amendments.
• Purchasing Cards: Administer full lifecycle of the City’s P-Card program, including issuances, terminations, cardholder limits, disputes, and fraud claims. Verify departmental entries, support staff with coding, and ensure compliance with purchasing policies.
• Cash Receipting and Deposits: Record and reconcile daily deposits for Admin, CD, PD, Court, and Parks & Recreation. Process refunds and receivables, prepare daily deposits, and reconcile deposit reports with bank records. Maintain petty cash.
• Project and Reconciliation Support: Maintain CIP project spreadsheets and reconcile with the accounting system. Perform revenue and non-operating bank reconciliations as needed.
• Financial Reporting: File reports from the accounting system; copy, bind, and distribute the monthly financial report, annual budget report, and ACFR.
• Audit Preparation: Prepare and organize workpapers; assist auditors annually.
• Certificates and Compliance: Maintain current Certificates of Liability and Worker’s Compensation Insurance for vendors.
• Travel Administration: Oversee travel reimbursements, receipts, and per-dem for City employees and Council members. Maintain travel records and ensure compliance with City and IRS requirements.
• Finance Software Training & Onboarding: Serve as the City’s finance software trainer for requisitions, POs, and expense reporting. Assist HR with onboarding new employees. Create and maintain training guides and job aids to ensure consistency.
• Administrative and Departmental Support: Provide clerical and project support to Finance staff. Serve as front desk backup, assist the public, and respond to department requests.
• Periodic Tasks: Process and email vendor and PO data to Smart Procure. Renew and distribute City tax exemption certificate.
• All other duties as assigned.

Knowledge, Skills, and Abilities

• Working knowledge and skill in operation of computers and modern office practices and procedures.
• Ability to maintain effective working relations with employees, other departments, officials and the public.
• Ability to maintain accurate records and type/enter data accurately.
• Ability to communicate effectively verbally and in writing.

Minimum Qualifications

• Graduation from high school or GED. Associate degree preferred, with course work related to accounting.
• Two (2) years of experience, preferably in accounting or related field.
• Any equivalent combination of education and progressively responsible experience.

Qualified applicants must apply online at www.merriam.org/jobs. If reasonable accommodation is necessary to apply, contact Katie Taylor Human Resources, ktaylor@merriam.org