Event Specialist

Salary: $27.81, per hour

Job Summary: 

Under the direction of the Recreation Coordinator – Special Events, the Event Specialist assists in the coordination and implementation of events produced by the Parks & Recreation Department. Events will require planning, marketing, and onsite event production. The Recreation Coordinator will be responsible for administering the recruitment, retention, review, and recognition of volunteers for special events. The Event Specialist must be able to work weekends, and evenings, and have a flexible full-time schedule. This position works under general supervision and adheres to the directions of city policy and the Recreation Coordinator-Special Events. 

·       Under the direction of the Recreation Coordinator – Special Events, assist in the event planning for annual events including selecting entertainment, scheduling vendors, and creating production timelines as necessary;

·       Prepare and distribute event marketing materials and volunteer recruitment promotion including designing website updates, social media images, printed flyers and/or banners;

·       Manage onsite logistics of various department events from set-up to clean-up to ensure successful execution of event production that includes engagement with vendors, entertainers, sponsors, subcontractors, city staff, volunteers and the local community;

·       Conducts interviews and background checks to match volunteers to special events,

·       Assist as a backup receptionist and telephone console operator, receiving and transferring incoming calls, taking registration information, and providing general department information as required to support park and recreation programs and facilities. 

Job Specifications:

·       Knowledge/understanding of the recruitment & selection of volunteers which provides the knowledge, skills and abilities necessary to perform the work;

·       Knowledge/understanding of working with various ages demographics from youth - senior

·       Knowledge/understanding of event planning;

·       Must have computer skills and be proficient in Microsoft Word, Excel, Outlook, Canva and other computer software as needed;

·       Must have excellent verbal and written communication skills;

·       Must be able to consistently demonstrate the ability to work as a team player, communicate in a professional and diplomatic manner, collaborate with others, adapt to change, show respect to  co-workers, volunteers and customers and demonstrate integrity in the performance of job responsibilities;

·       Requires the ability to maintain an effective, cooperative, professional and positive working relationship with co-workers, volunteers, outside agencies and the general public;

·       Must be able to read, write and speak clearly;

·       Requires neatness in all aspects of necessary reports and other paper work;

·       Must be detail oriented;

·       Must have knowledge/understanding of general office practices/procedures;

·       Must have conflict resolution, customer service, presentation, public speaking, organizational/time management skills and have the ability to make sound decisions;

·       Must be detailed oriented and have empathic listening skills; demonstrated maturity and a high degree of follow-through and professionalism;

·       Must be able to handle stressful situations;

·       Must have excellent verbal and written communication skills, be self-motivated and have the ability to work independently with little supervision;

·       Must be able to demonstrate good judgment and initiative;

·       Must display an attitude of cooperation and the ability to work well with others;

·       Ability to communicate and interact with management, co-workers, and the public in a professional and positive manner and handle complaints skillfully and respectfully;

·       Ability to establish and maintain effective working relationships with management, supervisors, co-workers, and the general public;

·       Ability to work as a team player, collaborates with others, adapts to changes, works effectively with frequent interruptions and has integrity, in the performance of assigned tasks.

·       Ability to work in adverse weather conditions and office environment with varying noise levels.

·       Requires frequent driving, personal mobility, and physical reflexes which allow the employee to operate a motor vehicle.

Travel Requirements:

·       Local travel is required.