Administrative Assistant- Public Works

The City of McMinnville Public Works Department is seeking a detail-oriented and organized Administrative Assistant to provide essential administrative support to ensure the smooth and efficient operation of our department. This position plays a key role in coordinating communication, maintaining records, and assisting with departmental projects that keep our community running effectively.

MINIMUM TRAINING AND EXPERIENCE REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS

• HS degree or equivalent
• Two years clerical and customer service experience
• Experience using Microsoft 365; Excel, Word, Outlook and PowerPoint
• Possess a valid operator's license

ESSENTIAL FUNCTIONS OF THE JOB

The following duties are normal for this job. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

• Manages customer service through phone calls and walk-in customers
• Coordinates service requests received via phone or walk-in Customers to completion
• Educates customers on schedule and processes for picking up solid waste, brush and furniture etc.
• Coordinates processes with management on timely submission and accurate accounting of all receipts of purchases and reconciliations of accounts for Public Works
• Maintain records pertaining to Public Works, Sanitation, Stormwater, Urban Forestry and Animal Control Coordinates TDOT projects working closely with the Director
• Manages inventory for Sanitation bins and dumpsters and ensures accurate billing
• Supports grant management budgeting and narratives
• Manages time off calendar for department
• Develops and keeps a variety of records of departmental activities
• Performs follow up on a variety of items as required for efficient and effective operations
• Performs a variety of other administrative and clerical tasks
• Maintains and replenishes office supplies as necessary
• Performs other work as required

Interested candidates should submit a completed application and resume.