Fleet Operations Analyst - Fleet Maintenance

Summary

WORKING FOR THE CITY OF MCKINNEY
Working for the City of McKinney is more than a job. It is an opportunity to make a meaningful difference in the lives of others. It is also an opportunity to have a hand in the development of one of the fastest growing communities in the nation. Proudly recognized on the Top Workplaces USA list by USA TODAY, our team is dedicated to making McKinney one of the best places to work, live, and raise a family. That’s why we exist. Join us and start making a difference today.

OUR CORE VALUES
City of McKinney employees work hard and at a very fast pace. However, we also look after and support one another. All of us are guided by four employee-inspired values – Respect, Integrity, Service, and Excellence (RISE). We are also supported by servant-based leaders who foster and support a healthy, family-oriented culture. All new employees are expected to embrace and live by our core values and commit to helping us sustain our exceptional work environment as a high performance organization (HPO).

SUMMARY OF POSITION
The Fleet Operations Analyst is responsible for supporting Fleet Services through research, data analysis and evaluations of operational processes. The role focuses on areas such as cost management, vehicle replacement planning, performance benchmarking, and process improvement. The analyst is also responsible for preparing detailed reports, forecasting trends and tracking production metrics. The role will also manage vehicle data entry, oversee vehicle builds and provides insight to help optimize fleet utilization and performance.

Essential Functions/Knowledge, Skills, & Abilities

GENERAL EXPECTATIONS FOR ALL EMPLOYEES
In order for us to continue to achieve our primary function of making McKinney a better place to live, work, and raise a family, we hold these expectations for all employees.

• Learn and demonstrate an understanding of how team, department, and City goals are interconnected.
• Contribute to a positive work culture.
• Maintain regular and reliable attendance.
• Ability to assess his/her work performance or the work performance of the team.
• Contribute to the development of others and/or the working unit or overall organization.
• Ability and willingness to work as part of a team, to demonstrate team skills, and to perform a fair share of team responsibilities.
• Ability to continuously learn and develop through a mix of internal and external training opportunities, and if applicable, encourage subordinates to do the same.

• Analyzes and interprets fleet data to improve efficiency and reduce cost.
• Monitors and manages fuel consumption and maintenance costs of the City fleet.
• Evaluates changes in fleet size and composition.
• Conducts analysis and prepares reports for vehicle life cycle costs, and vehicle replacement.
• Analyzes vehicle and equipment needs and utilization patterns and trends, including equipment suitability and alternative types of equipment.
• Conducts analysis, and provides recommendations on special projects, including projections of future vehicle/equipment replacement requirements.
• Assists with developing and coordinating fleet vehicle and equipment specifications.
• Assists with vendor quotations, requisitions and acquisitions.
• Monitors vehicle and equipment upfitter builds.
• Ensures new assets are properly licensed and meet regulatory requirements.
• Assists with the decommissioning of vehicles and equipment.
• Monitors vendors and their performance.
• Assists with the implementation and operation of the fleet management software including inserting new vehicles and employees, managing parts, troubleshooting and developing reports
• Assists management with forecasting and developing annual budget, including requests, transfers, amendments, expenditures, and monitoring the divisional budget.
• Performs benchmarking analyses on key performance indicators, including fleet analyses and special studies to implement quality service and operational improvements.
• Configures and maintains the fleet management system, fuel management system and other related software systems.

• Performs other duties as assigned or directed.

• Ability to embrace and embody the City’s core values of Respect, Integrity, Service, and Excellence (R.I.S.E.).
• Ability to communicate effectively with peers, supervisors, subordinates, and people to whom service is provided.
• Ability to produce desired work outcomes, including quality, quantity, and timeliness.
• Ability to plan and organize work, time, and resources, and if applicable, that of subordinates.
• Ability to estimate labor, material, and new vehicle preparation costs.
• Knowledge in fleet management procedures and practices.
• Excellent analytical skills including experience with fleet management and fuel management systems.
• Skilled in Microsoft Office to include Excel, Access, Outlook and Microsoft Work Operating Systems. SharePoint, and Laserfiche.
• Knowledge of maintaining and analyzing GIS database and maps.
• Knowledge of fleet operations and maintenance.
• Skilled in facilitating discussions and interaction individuals.
• Skilled in analyzing business processes and policies and creating recommendations for improvement.
• Skilled in analyzing complex processes and prescribing and formulating remedial policies and programs.
• Ability to organize, prioritize work, maintain a steady workflow and meet deadlines.
• Ability to take the initiative and drive innovation for systematic change and continuous improvement.
• Ability to communicate and deal effectively with employees, managers, and others.
• Ability to communicate clearly, both orally and in writing.
• Ability to effectively represent the City in meetings and hearings.
• Ability to work in a team environment; contribute as a team member and treat co-workers and customers with respect.
• Ability to build professional relationships with internal staff and external customers.
• Ability to be flexible and adaptable, especially during times of change.

Required Qualifications

MINIMUM QUALIFICATIONS
Any work related experience resulting in acceptable proficiency levels in the below Minimum Qualifications may be an acceptable substitute.

Bachelor’s degree in business, finance, accounting, public administration or closely related field supplemented by three (3) years of experience as Fleet Analyst or similar role and knowledge of fleet operations and maintenance.

CONDITIONS OF EMPLOYMENT

• Must pass a drug screen and background check.
• Must have an appropriate, valid Texas driver’s license.

Physical Demands/Supplemental

PHYSICAL DEMANDS
Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (25 pounds). Tasks may involve extended periods of time at a keyboard or work station. Some tasks require visual and sound perception and discrimination and oral communications ability.

WORK ENVIRONMENT
Essential functions are regularly performed within an office environment.

The above statements describe the general nature and level of work being performed as of the date of preparation and approval. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of the position. Employees holding this position will be required to perform any other job-related duties as requested by management. The job description does not constitute an employment agreement between the employer and employee, and all requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

The City of McKinney is an equal opportunity employer (EOE) committed to an alcohol / drug free workplace and to providing equal opportunities regardless of age, race, color, gender, religion, national origin, marital status, veteran status, disability or any other legally protected status.

The City offers a full complement of benefits:

Health Insurance

• Medical, Dental, Vision Insurance
• Health Savings Account (HSA), Flexible Spending Medical and Childcare Account (FSA)
• Mental Health Care and Employee Assistance Program (EAP)
• City-paid and Voluntary Life Insurance
• City-paid and Voluntary Long Term Disability Insurance
• Supplemental Insurance through Aflac

• Legal Services through Legal Shield
• Tuition Reimbursement (up to $10,000 per year)
• Wellness Program (earn up to $600 per year)

• Texas Municipal Retirement System (TMRS)
  • Mandatory 7% employee contribution
  • City match 2:1
  • 5 year vesting
  • Retire after 20 years of service, or age 60 with 5 years of service
• 457(b) Deferred Compensation Plans

• Paid Vacation (80 hours per year for new hires; tiered increases after 2 yrs)
• Sick Leave (135 hours per year for yourself and immediate family)
• Paid Parental Leave (80 hours for birth, adoption, or placement of a child in foster care)
• Ten Paid Holidays
• Personal Day
• Optional compensatory time for hourly employees
• Compensatory time for salaried employees