What are the responsibilities and job description for the Finance - Accounting Clerk position at City of McAllen?
Job Description
Under general supervision, the Accounting Clerk performs administrative clerical work and assists with the daily processes in the Finance Department. The employee performs specialized departmental functions and customer services. The employee may provide administrative assistance to supervisor on some routine duties as assigned, indirectly oversee office functions as assigned and may relieve supervisor on some routine duties as assigned. Most decisions are guided by existing polices, procedures or regulations, but occasionally must use own judgment. Courtesy, tact and diplomacy are required in daily contact with the public and staff.
Job Responsibilities
1. Performs receptionist duties to include answering phones, routing calls, taking messages and providing general public information in a friendly professional manner.
2. Performs general and specialized office clerical work such as computer word processing, data entry, filing, copying and operating office equipment.
3. Performs customer service professionally using courtesy, tact and diplomacy.
4. Collects statistical or other information and reviews, verifies, proofreads and corrects data, records and forms.
5. Processes, distributes, and files information, records, forms, documents and other information.
6. Maintains a clean and orderly customer checkout area and office work area.
7. Responds to inquiries in a professional manner providing accurate public information about services without disclosing confidential or unauthorized information.
8. Plans own workflow and must use some independent judgment in collecting and processing information.
9. Performs cashiering duties, receiving payments, issuing receipts, scanning documents, and conducts daily balancing of assigned cash box.
10.Collect, prepare and verify information for data entry.
11. Prepare, post and file daily reports and correspondence.
12. Assists with payroll processing in the Payroll services division of the Finance department by distributing and collecting timecards, processing paychecks and statements, and managing new-hire payroll, taxes and deductions.
13. Reviews time sheets, wage computation, and other information in order to detect and reconcile payroll discrepancies.
14. Tracks leave time, such as vacation, sick leave, etc., for employees.
15. Responds to inquiries regarding various procedures and requirements (e.g., wage levies and garnishments, savings, contributions, direct deposits, etc.) for the purpose of providing necessary information of making decisions, assisting employees, taking appropriate action and/or complying with established fiscal guidelines.
16. Computes base rates and hours paid for the purpose of ensuring that employees are paid accurately and timely, and that all accounting procedures are maintained.
17. Performs responsible and detailed oriented work for the Cash Reconciliation division of the Finance department by recording cash transactions and performing monthly reconciliation procedures.
18. Assists Cash Reconciliation Supervisor by tracing and agreeing daily deposits shown on the bank statement to the related record in the general ledger.
19. Reconciles and adjusts for unrecorded amounts to the general ledger to reflect the bank cash balance and creates journal entries for any unrecorded transactions or corrections.
20. Performs stop pay payments and performs internal transfers between the City's bank accounts.
21. Performs responsible and specialized clerical work for the Accounts Payable division of the Finance department by processing invoices and statements.
22. Reconciles NSF accounts to the general ledger and other general ledger accounts, as assigned.
23. Reconciles credit card transactions by department and NSF (returned checks for insufficient funds) for the Finance Department.
24. Processes and maintains alcohol permits and business licenses on a monthly basis.
25. May maintain personnel or operational data, occasionally indirectly oversee office functions as assigned, act as liaison for the procurement card, if assigned, assist other personnel in the department when necessary, process complaints as assigned following departmental procedures and prepare reports as assigned.
26. Performs other related duties as required or necessary.
Knowledge, Skills and Abilities
equivalent. Two (2) years of advance study from an accredited college, university or business technical trade school preferred.
2. Job requires two (2) years of related work experience.
3. Job requires a current, valid Texas Class C driver's license.
4. Must be able to be exact and highly accurate in performing duties.
5. Must be able to use a computer and general office equipment such as copy machines, and calculators. Employee will be trained on departmental equipment as needed.
6. Must be able to work with various software packages including, Microsoft Word, Excel, PowerPoint, and other Microsoft Office tools.
7. Must be able to greet the public in a courteous manner using tact and diplomacy.
8. Must demonstrate good customer service and public relations skills.
9. Must have sufficient knowledge of the general clerical field to perform normal work as assigned.
Physical Requirements
Additional Information
1. This is a safety sensitive position subject to random drug and alcohol testing.
2. This position has no supervisory responsibilities over others.
3. Work may include working evenings and/or weekend hours.
Disclaimer
This job description summarizes essential job functions and minimum job requirements for entry level work and typical duties illustrative of the type of work customarily assigned and performed in this position. However, this job description does not represent every aspect of the job nor does it guarantee permanent employment, as all positions with the City of McAllen are employment at will positions. Job descriptions are subject to periodic updates and modifications. The City reserves the right to change work assignments and other aspects of a job. The City of McAllen is an Equal Employment Opportunity Employer, and does not tolerate unlawful discrimination or harassment based on race, color, sex, religion, national origin, age or any other protected status under applicable federal, state or local laws.
Salary : $14
