Deputy Clerk - I

Duties and Responsibilities

The following duties are representative of the position and may be supplemented by additional responsibilities as assigned:

Administrative & Office Support

· Serve as first point of contact for the public; answer and direct incoming calls and inquiries.

· Perform word processing for the Mayor and City Hall staff.

· Handle City Hall mail and understand USPS fees and deadlines.

· Maintain parcel folders and office supply inventory.

· Administer oaths of office when necessary.

Financial Tasks

· Process accounts payable biweekly; code entries to proper accounts.

· Manage daily cash receipts including taxes and water payments; prepare daily deposits.

Licensing & Permits

· Process licenses and permits issued by the Clerk's office.

· Support pet licensing and special assessment requests.

Election Support

· Assist with pre-election and Election Day duties.

· Serve as a Special Election Deputy; attend training as needed.

· Support voter registration, absentee voting, and other election tasks.

Communications & Technology

· Update and maintain the City website and Facebook page as directed.

· Assist with Zoom, YouTube, and other digital platforms.

Interdepartmental Coordination

· Work with DPW on weed and snow notices.

· Manage City garbage contract needs.

· Coordinate with other departments on assessments and notices.

Backup Duties

· Perform duties of the City Clerk in their absence.

· Cross-train in the primary duties of Deputy Clerk II.

· Support other City Hall staff as needed.

Position Qualifications

· High school diploma plus two years of advanced education in clerical, computer science, or accounting.

· Several years of responsible clerical experience, preferably involving money collection and records management.

· Banking or cash handling experience preferred.

· Prior municipal government experience preferred.

Desirable Knowledge and Abilities

· Proficiency in Microsoft Office (Word, Excel).

· Familiarity with Caselle or similar municipal software.

· Ability to work independently and manage multiple tasks.

· Knowledge of City Code and State Statutes related to taxes and assessments.

· Understanding of State election laws and procedures.

· Strong public service and problem-solving skills.

Supervision / Decision Making

· No supervisory responsibility.

· Receives general supervision and works independently on routine tasks.

· Decisions affect the entire City Hall staff.

Interaction

· Frequent contact with co-workers, supervisors, and the public.

· Requires tact and diplomacy in resolving minor issues.

Job Type: Full-time

Pay: $19.00 - $22.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person

Salary : $19 - $22