What are the responsibilities and job description for the Administrative Assistant position at City of Mapleton?
Job Summary
We are seeking a highly organized and detail-oriented Administrative Assistant to support our office operations. The ideal candidate will possess strong office management skills, excellent communication abilities, and proficiency with various computer applications. This role involves providing exceptional customer service, managing administrative tasks, and ensuring the smooth functioning of daily office activities. Prior experience in clerical or office support roles, is a plus. The position offers an opportunity to work in a dynamic environment where organizational skills and professionalism are highly valued.
Duties
- Manage front desk operations, including greeting visitors and answering phone systems with professional phone etiquette
- Perform data entry, filing, and document proofreading to ensure accuracy and organization
- Utilize Microsoft Office Suite for document creation, email correspondence, and scheduling
- Handle calendar management and appointment scheduling
- Assist with bookkeeping tasks using QuickBooks
- Provide customer support and support to clients via phone, email, or in person
- Maintain office supplies inventory and coordinate office management activities
- Support personal assistant tasks such as travel arrangements, correspondence, and calendar updates
- Perform general clerical duties including typing, organizing files, and supporting team members as needed
Skills
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Strong organizational skills with excellent time management abilities
- Experience with front desk operations
- Office management experience including filing systems and data entry
- Familiarity with QuickBooks is desirable
- Excellent customer service skills coupled with professional phone etiquette
- Attention to detail for proofreading documents and managing schedules accurately
- Ability to handle multiple tasks efficiently in a fast-paced environment
- Prior clerical or administrative experience preferred;
This position is integral to maintaining efficient office workflows while providing exceptional support to staff and clients. We value professionalism, reliability, and proactive communication from our Administrative Assistants.
Job Type: Part-time
Pay: $15.50 - $20.00 per hour
Expected hours: No more than 25.0 per week
Benefits:
- Paid time off
Experience:
- Office: 1 year (Preferred)
Work Location: In person
Salary : $16 - $20