Police Financial Administrator

POLICE FINANCIAL ADMINISTRATOR

PAY RANGE: $38.30 - $54.61/hr - plus a comprehensive benefits package

GENERAL STATEMENT OF DUTIES

Manages financial and administrative operations of the Police Department; performs directly related work as required

EXAMPLES OF ESSENTIAL WORK:

• Plans, directs and coordinates the accounting and financial management and related operations within the Police Department;
• Oversees personnel, payroll and related administration within the Police Department;
• Administers and manages the fiscal operations for the Police Department, including budget planning and preparation, financial analysis, accounting, payroll, and preparation of related financial reports as required;
• Monitors and reviews a variety of periodic financial reports to ensure accurate reporting, including general ledger, accounts receivable, accounts payable, payroll, cash flow/reconciliation, budgeting, and other related reports as required;
• Oversees cost accounting on major projects performed by the Police Department;
• Balances, prepares, and invoices each of the State and Federal grants on a monthly basis;
• Creates Account Receivable in the Finance System for each invoice and post payment in financial system once payment is received;
• Oversees purchasing within the Department;
• Exercises supervisory control over financial management and accounting systems, procedures and personnel;
• Develops, recommends, organizes, implements and administers appropriate and/or required financial management or accounting systems;
• Establishes schedules and work priorities for the Business Services Office;
• Develops and implements accounting and financial .management training for accounting personnel;
• Prepares financial and statistical reporting and financial statements for the City and regulatory agencies;
• Prepares financial and statistical reporting and financial statements for State and Federal funding sources for all outside funded programs/services in the Department;
• Oversees the investigation and appraisal of the internal control systems for accounting operations;
• Investigates and resolves any complex fiscal discrepancies within the Department;
• Oversees purchasing by approving and creating purchase orders for Department purchases;
• Oversees and maintains the integrity of all reporting, including the general ledger, accounts receivable, accounts payable, payroll, cash flow/reconciliation, budgeting, reserve account, and related;
• Coordinates financial audits with outside auditors;
• Advises the leadership team on complex fiscal matters, budgetary considerations, transfers of funds, payment procedures, investments and expenditures and commitment of funds as requested;
• Backs up to payroll processing while assisting employees with benefit questions as needed;
• Ensures compliance with Federal, State, and local regulations, policies and procedures, and accepted accounting principles;
• Balances register and prepares for deposit; prepare· AIR in the Financial System;
• Performs special projects for the Office of the Chief of Police as requested;
• Provides guidance and demonstrations to new employees in similar positions;
• Keeps supervisors informed of work progress, issues, and potential solutions;
• Attends meetings and training to stay current on relevant practices and developments;
• Responds to citizen inquiries courteously and promptly;
• Coordinates regularly with others to enhance interdepartmental efficiency; and
• Performs additional duties as required by the classification.

REQUIRED KNOWLEDGE SKILLS AND ABILITIES:

• Comprehensive knowledge of current practices and principles used In the development, implementation, monitoring and administration of a municipal budgets;
• Comprehensive knowledge of Generally Accepted Accounting Principles;
• Comprehensive knowledge of financial office procedures and practices;
• Comprehensive knowledge of the functions of government in a municipality;
• Comprehensive knowledge of accounts payable and payroll processes;
• Comprehensive knowledge of budget preparation within a municipality;
• Thorough knowledge of principles and practices of personnel administration within the public sector;
• Thorough knowledge of the goals, purposes and operations of a municipal Police Department;
• Thorough knowledge of public purchasing and inventory operations;
• Ability to interpret accounting reports and records and to analyze accounting data for control and reporting purposes;
• Ability to interpret department requests and needs and translate all related variables Into budgetary development;
• Ability to handle confidential and administrative information with tact and discretion;
• Ability to supervise, train and evaluate the work of others;
• Ability to communicate effectively with others, both orally and in writing, using both technical and non-technical language;
• Ability to understand and follow oral and/or written policies, procedures and instructions;
• Ability to prepare and present accurate and reliable reports containing findings and recommendations;
• Ability to operate or quickly learn to operate a personal computer using standard or customized software applications appropriate to assigned tasks;
• Ability to use logical and creative thought processes to develop solutions according to written specifications and/or oral instructions;
• Ability to perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines;
• Ability and willingness to quickly. learn and put to use new skills and knowledge brought about by rapidly changing information and/or technology;
• Integrity, ingenuity and Inventiveness in the performance of assigned tasks.

ACCEPTABLE EXPERIENCE AND TRAINING:

• Graduation from an accredited college or university with a Master's Degree In Public Administration, Accounting, Finance or related, Master's Degree preferred; and
• Three to five years of related experience in budgetary development, auditing, accounting operations and related;
• Graduation from an accredited college or university with a Bachelor's Degree in Public Administration, Accounting, Finance or related, and
• Six or more years of related experience in budgetary development, auditing, accounting operations and related; .Q[
• Any equivalent combination of experience and training which provides the knowledge, skills and abilities necessary to perform the work.

REQUIRED SPECIAL QUALIFICATIONS:

• Certified Public Accountant, {CPA) preferred
• Certified Management Accountant (CMA) preferred.

ESSENTIAL PHYSICAL QUALIFICATIONS:

• Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits the employee to communicate effectively;
• Sufficient vision or other powers of observation, with or without reasonable accommodation, which permits the employee to review a wide variety of written material in both electronic and hardcopy;
• Sufficient manual dexterity with or without reasonable accommodation, .which permits the employee to operate a personal computer and related equipment
• Sufficient strength and endurance, with or without reasonable accommodation to lift, carry and move objects, through a full range of motion. up to 10 pounds occasionally, 5 pounds frequently and 2 pounds consistently;
• Sufficient personal mobility and physical reflexes, with or without reasonable accommodation, which permits the employee to function within the general office environment.