What are the responsibilities and job description for the Administration - Office Assistant position at City of Madisonville?
TITLE: Office Assistant
PURPOSE OF CLASSIFICATION: The purpose of this classification is to perform general clerical work for an assigned department. Employees in this classification answer phones and greet visitors; prepare and process reports, forms, and correspondence; run errands, and file and maintain departmental records.
ESSENTIAL FUNCTIONS: The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
- Answers the telephone; receives visitors; answers inquiries from the public; maintains schedules and calendars; makes appointments.
- Research and compile information for reports; enter data into a computer; run reports.
- Prepares and codes bills to be paid; prepares invoices and checks; collects money; makes deposits as needed.
- Files office correspondence and other records; maintains records of various kinds of work done by the department.
- Types, processes, and prepares correspondence, charts, forms, reports, studies, evaluations, or other materials; takes and transcribes dictation.
- Processes incoming and outgoing mail; distributes mail.
- Runs errands as requested.
- Operates a personal computer, adding machine, facsimile machine, calculator, copier, base station radio, dictating equipment, telephone, or other equipment as necessary to complete essential functions, including using a word processor, spreadsheets, database, or other system software.
- Office Assistant assigned to the Administration Department performs the following additional duties: Enters parking tickets and prints reports; takes parking ticket money. Prepares and distributes blank applications; accepts completed applications from potential employees. Orders and distributes breakfast. Calculates figures for utility mail payments.
ADDITIONAL FUNCTIONS: Performs other related duties as required.
Requirements:MINIMUM QUALIFICATIONS:
High school diploma or GED; two months of experience in clerical work; or any equivalent combination of education, training, and experience that provides the requisite knowledge, skills, and abilities for this job.