What are the responsibilities and job description for the Administrative Assistant position at City of Madison, AL?
General Position Summary
- $0 Cost Individual Health/Dental Premium
- RSA - Retirement Benefits
- The starting pay range for this position is $18.50 per hour, based on experience.
- The scheduled hours for this position is 7:30AM to 4PM, Monday through Friday.
This position provides administrative support to the department. Responsible for answering a multi-line
phone system and ,assisting citizens and employees. Performs work under the general direction of the
Director.
Examples of Responsibilities
- Provide administrative support to the department.
- Provide general clerical support to the department, including writing correspondence, filing,
- Assist the department with various tasks and projects.
- Answer a multi-line phone system, screens and forwards calls, records and relays messages and
- Relay messages and instructions to department personnel.
- Provide back-up support/coverage to other administrative positions in the department, as needed.
- Serve as timekeeper in the Department.
- Create and maintain forms and spreadsheets.
- Greet visitors and direct them to the proper person or place.
- Sorts and distributes mail.
- May serve as backup in processing requests for payment and purchasing orders and other
- Maintains inventory of supplies and equipment.
Secondary Functions:
- Purchase various supplies for department.
- Perform other related duties as required.
Job Conditions:
- Flexibility to work additional hours when needed.
- Frequent interruptions.
- Duties are performed in an office environment while sitting at a desk or computer terminal or
to 25 lbs.
- Can be a fast-paced and stressful work environment with little "down time."
Minimal Qualifications
- High school diploma required, with advanced office skill training or experience preferred.
- One (1) year experience working in clerical field performing similar tasks to job responsibilities.
- Experience with receptionist work, including answering a multi-line phone system and foot-traffic.
- Strong work history of dependability and performance.
Knowledge, Skills, and Abilities:
- Knowledge of office procedures, filing, phone etiquette and office machines operation.
- Must be proficient with MS Office, including Word, Excel and Outlook.
- Advanced skills in Excel to maintain high volume of data, including use of formulas and functions.
- Ability to enter data timely with a high degree of accuracy and to double-check work.
- Have an eye for detail and accuracy.
- Ability to consistently demonstrate a high level of judgment and discretion required for
- Strong verbal and written communication skills.
- Ability to understand instructions, policies, and general written correspondence.
- Ability to work independently without close supervision.
- Ability to work at a fast pace to complete a high volume of work.
- Ability to stay on task and professional while on the job.
- Ability to answer multiple phone lines.
- Ability to work on multiple projects with frequent interruptions.
- Ability to remain calm and professional when confronted with irate, rude or stressed individuals.
- Skill in mathematical computation to add, subtract, multiply and divide.
- Must be dependable with a strong work ethic.
Supplemental Information
Physical Capabilities:
or otherwise move objects, including the human body.
- This position's physical requirements involve sedentary work exerting up to 10 pounds of force
or otherwise move objects, including the human body.
- The work is performed while sitting at a desk or table or while intermittently sitting, standing, or
- The employee occasionally lifts light objects.
- The employee may be exposed to noise, dust, dirt, and occasional cold or inclement weather.
- Must be able to hear and communicate with citizens clearly and loudly over the telephone.
Salary : $19
