What are the responsibilities and job description for the Municipal Deputy Clerk of Court position at CITY OF MABLETON?
Under the direction of the Municipal Court Administrator, the Deputy Clerk of Court supports and assists in the daily administrative and clerical operations oversight of the Municipal Court. This position is responsible for coordinating case processing activities, preparing court dockets and legal documents, maintaining accurate records, and ensuring timely data entry and reporting in accordance with established laws and procedures.
The Deputy Clerk of Court serves as a secondary point of contact for court personnel, attorneys, law enforcement, and the public, providing guidance, responding to inquiries, and ensuring efficient court scheduling and communication. The role monitors financial transactions, case statuses, and compliance with court directives while maintaining strict confidentiality of sensitive information.
This position exercises independent judgment, supports court operations in the absence of the Clerk of Court, and assists in directing workflow to ensure the effective and orderly administration of the court.
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Essential Duties and Responsibilities:
The following list of duties and responsibilities are intended to illustrate the primary functions of the position and are not intended to be all-inclusive: Provides advanced clerical and operational support to Municipal Court functions, including coordination of pre-court, court, and post-court activities.
Additional Duties and Responsibilities: Performs other related duties as assigned, consistent with the overall purpose and responsibilities of the position. This includes performing the duties of the Clerk of Court in the Clerk’s absence and assisting the Judge and court personnel as needed. The omission of specific statements of duties does not preclude the assignment of tasks that are similar in nature, logically associated with this role, or necessary for the effective functioning of the Municipal Court. Flexibility and adaptability are essential, as the Municipal Court Clerk may be required to support a wide range of administrative and operational needs as they arise. |
Minimum Qualifications:
- Associate degree from an accredited College or University required
- Minimum of four (4) years of professional office, clerical, or administrative support experience required; prior experience in a legal or court environment is preferred
- Familiarity with legal terminology and court procedures is desired
- Must possess a satisfactory criminal history and meet all requirements for secure access to law enforcement databases
- Must be eligible for access to Georgia Crime Information Center (GCIC) and National Crime Information Center (NCIC) systems
- Must be available to work a full-time schedule (40 hours per week), including court sessions as scheduled, may work an adjusted schedule for assisting in events occurring after 4:30 p.m. such as meetings or planned events
- Maintains required certifications and attends Institute of Continuing Judicial Education (ICJE) training and other relevant professional development opportunities
- Ability to obtain GCIC Certification within 30 days of hire
- Ability to obtain Notary Public Commission within 30 days of hire
- Ability to attain Certified Court Clerk designation upon successful completion of the working test period
Preferred Qualifications
- Bachelor’s degree in Legal Studies, Criminal Justice, Public Administration, or a closely related field
- Has GCIC Certification
- Bilingual fluency in English and Spanish is highly desirable and considered a strong asset in serving the community