RECORDS MANAGEMENT OFFICER 1282

DUTIES

ANNUAL SALARY

$128,057 to $187,230

NOTE:

Annual salary is at the start of the pay range. The current salary range is subject to change. Please confirm the starting salary with the hiring department before accepting a job offer.

A Records Management Officer develops and administers a comprehensive Records Management Program for City departments; directs the operation of the City Archives and the City Records Center; advises and assists City departments in the establishment of records management; plans, organizes and directs the work of professional, clerical, and warehouse staff engaged in records management; applies sound supervisory standards and techniques in building and maintaining an effective work group; fulfills equal employment opportunity responsibilities; and does related work.

REQUIREMENT(S)/MINIMUM QUALIFICATION(S)

Graduation from an accredited four-year college or university and three years of full-time paid experience directing or assisting in directing a comprehensive records management program, including: records retention and disposal; orderly transfer of records to and from a central records center; policies and procedures for the administration of a centralized records retention program; and identification and preservation of important legal and historical documents.

Full-time paid experience, as specified in the requirement, may be substituted on a year for year basis for each year of education lacking up to a maximum of two years.

PROCESS NOTES

• Applicants who lack six months or less of the required experience at the time of filing, may file for this examination. However, they cannot be appointed until the full experience requirement is met.
• Candidates completing the examination process may be contacted by the Personnel Department to provide required proof of qualifying degree. Applicants who wish to expedite this process may attach a copy of their qualifying degree or transcripts to their on-line application at the time of filing in the Attachments section.
• Please note that qualifying education must be from a college or university accredited by a City of Los Angeles recognized agency. A list of approved accrediting agencies can be found at https://personnel.lacity.gov/Accredited Institutions 08-21-08.pdf.
• Possession of a Certified Records Management (CRM) certification is highly desired, but not required.
  
  

WHERE TO APPLY & APPLICATION DEADLINE

Applications will only be accepted on-line. When you are viewing the on-line job bulletin of your choice, simply scroll to the top of the page and select the “Apply” icon. On-line job bulletins are also available at https://www.governmentjobs.com/careers/lacity.

NOTE:

Applicants are urged to apply early to ensure you have time to resolve any technical issues you may encounter.

Applications must be received by THURSDAY, JUNE 18, 2026.

In accordance with Civil Service Rule 4.2, all applicants who apply may not be tested in this examination. To meet anticipated hiring needs, only a limited number of qualified applicants will be invited to participate in the interview in the following order: 1) Los Angeles City Promotional applicants who meet the minimum requirements. You must have received a regular appointment to a City position or be on a reserve list to apply for this examination as a promotional candidate; 2) Applicants currently employed by the City of Los Angeles on a part-time or exempt basis who meet the minimum requirements; 3) Remaining applicants who meet the minimum requirements in sufficient numbers to meet hiring needs based on random sampling of those qualified candidates. Applications submitted during the filing period may be kept on file in the event that additional applicants need to be tested to meet hiring needs.

SELECTION PROCESS

Examination Weight:

Training and Experience Questionnaire . . . . . . . . . . . . . . . . . . . . .100%

The examination score will consist entirely of an evaluation of training and experience, wherein candidates may be evaluated on their knowledge, experience, professional background, personal qualifications and abilities. Emphasis will be placed on the following: Judgment and Decision Making; Innovation; Fiscal Management: Interpersonal Skills: Process Improvement: Program Responsibility; Workforce Management; Job Knowledge including knowledge of: the principles, practices, methods, and techniques of records management; state laws relating to the retention and destruction requirements for a wide variety of documents; microfilming techniques and methods; the procedures, techniques, and methods of document preservation; and Supervision including knowledge of: techniques of training, instructing, and evaluation of subordinate personnel’s work performance; techniques for counseling, disciplining, and motivating subordinate personnel; and other necessary knowledge, skills, and abilities.

Additional job analysis information can be obtained by going to https://per.lacity.org/jobs/job-analyses.cfm and clicking on Competencies under Records Management Officer.

The Training and Experience Questionnaire will be administered on-line. Candidates invited to participate in the examination will receive an e-mail from the City of Los Angeles outlining the specific steps on how to complete the on-line Training and Experience Questionnaire. Candidates that do not complete the on-line Training and Experience Questionnaire as required will not be considered further in this examination. It is anticipated that the on-line Training and Experience Questionnaire will be administered during the period of MONDAY, AUGUST 3, 2026 to MONDAY, AUGUST 10, 2026.

Training and Experience Questionnaires for all candidates who meet the minimum requirements and are in accordance with Civil Service Rule 4.2 as stated above, will be submitted to an expert review panel for evaluation. The expert review panel will assign a numeric score to each candidate based on an assessment of each candidate’s qualifications as described on the candidate’s Training and Experience Questionnaire. Unsolicited supplemental information will not be submitted to the expert review panel.

NOTES:

• This examination is based on a validation study.
• As a covered entity under Title II of the Americans with Disabilities Act, the City of Los Angeles does not discriminate on the basis of disability and, upon request, will provide reasonable accommodation to ensure equal access to its programs, services, and activities. To request a disability accommodation, please complete the Disability Accommodation Form within 14 calendar days of the submittal of the City application. The Disability Accommodation Form can be obtained at http://per.lacity.org/exams/verify_disability.pdf.
• Applications are accepted subject to review to ensure that minimum qualifications are met. Candidates may be disqualified at any time if it is determined that they do not possess the minimum qualifications stated on this bulletin.
• A final score of 70% or higher is required to be placed on the eligible list.
• In conjunction with Civil Service Rules, applicants who have received a regular appointment to a City position or are on a reserve list will be considered Promotional candidates while all other applicants will be considered Open candidates.
• The promotional list will ordinarily be used ahead of the open competitive list. However, if open competitive candidates receive a higher score, without military credits, than the highest available promotional candidate, after adding 0.25 of a point seniority credit for each year of continuous City service, the Civil Service Commission, upon request of the appointing authority, may approve certification of such open competitive candidates ahead of the promotional candidates.
• In accordance with Civil Service Rule, Sec. 4.24, review periods may be combined. Candidates in the examination process may file protests as provided in Sec. 4.20, 4.22 and 4.23 as applicable and within the required time frame; however, the Personnel Department may respond to and resolve protests prior to the establishment of the eligible list.
• If in accordance with the Rule of Three Whole Scores all candidates are eligible for appointment consideration, the examination will consist entirely of an evaluation of the candidates’ City employment applications by Personnel Department staff to ensure that the minimum requirements have been met.
  
  

Notice:

If you receive and accept an offer of employment to a regular position with the City of Los Angeles, your employee benefit coverage (including health and dental coverage as well as life insurance) will commence approximately six weeks after your original regular appointment. Not all positions in the City receive benefit coverage; you should inquire regarding the availability of employee benefits prior to accepting a position. All City employees are required to be Disaster Service Workers.

THIS EXAMINATION IS TO BE GIVEN BOTH ON

INTERDEPARTMENTAL PROMOTIONAL AND AN OPEN COMPETITIVE BASIS

The City of Los Angeles does not discriminate on the basis of race, religion, national origin, sex, age, marital status, sexual orientation, gender identity, gender expression, disability, creed, color, ancestry, medical condition (cancer), or Acquired Immune Deficiency Syndrome.

AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

For additional information and FAQs regarding the City's hiring process, please go to: https://per.lacity.org/faqs/employment-testing-process.html

There Are Many Things To Consider In a New Employer. Visit The Following Webpage To View Benefits The City Of Los Angeles Offers Its Employees:

http://per.lacity.org/bens/index.html

01

To Be PROPERLY AND PROMPTLY Notified Of The Status Of My Application, I UNDERSTAND That I MUST Provide On My City Application, The Following Information:

• Working E-mail address
• Telephone Number
• Official social security number
  
  

I UNDERSTAND that I MUST provide a working email address on my application where I will receive notifications regarding the status of my application and the selection process.

I UNDERSTAND that important information regarding the status of my application and the selection process will only be sent via E-MAIL to the email address I provided.

I UNDERSTAND that it is MY RESPONSIBILITY to ensure that the email address I provided is a working email and that I will check my email regularly to ensure I receive any communication as it relates to the examination promptly.

I UNDERSTAND that the City of Los Angeles Personnel Department is NOT RESPONSIBLE for any lost or redirected emails and that it is MY RESPONSIBILITY to add info@governmentjobs.com to my email contact list to avoid email notifications related to this examination from being classified as "spam" or "junk" mail.

• I have read these statements to their fullest and will provide a working e-mail address on my application in order to receive status of my application regarding this examination.
  
  

02

I UNDERSTAND that I am required to describe, IN DETAIL, my appropriate qualifying experience in the Work Experience Section of my application.

I UNDERSTAND that, if qualifying with my City experience, that I MUST indicate my appropriate job classification in my work history and NOT ANY WORKING TITLE that I believe is designated to me.

I UNDERSTAND that if I attach a resume and/or cover letter IN LIEU of completing the Work Experience Section, my application is INCOMPLETE and WILL NOT be considered for this examination, and my application WILL NOT be further processed.

In addition to including my qualifying experience, I UNDERSTAND that I should list ALL jobs, regardless of duration, including part-time jobs, military service and any periods of unemployment during my entire work history.

• I have read these statements to their entirety and understand them completely and to their fullest.
  
  

03

I Am Currently:

• A City of Los Angeles employee having received a regular appointment.
• An exempt or emergency City of Los Angeles employee, but have civil service status.
• An exempt or emergency City of Los Angeles employee, without receiving civil service status.
• A City of Los Angeles employee in a temporary training position.
• A City of Los Angeles employee on a part-time basis.
• On a regular reserve list for the City of Los Angeles.
• Not employed with the City of Los Angeles.
  
  

04

I have completed the following from an accredited four-year college or university:

NOTE: Qualifying education must be from a college or university accredited by a City of Los Angeles recognized agency. A list of approved accrediting agencies can be found at https://personnel.lacity.gov/Accredited Institutions 08-21-08.pdf.

• Graduated from an accredited four-year college or univesity
• Completed 90 semester or 135 quarter units or more, but have not graduated
• Completed 60 semester or 90 quarter units or more, but have not graduated
• NONE OF THE ABOVE
  
  

05

In the text box below, enter the following information:

• School name of four year college or university
• Location
• Major
• Type of degree earned
• Graduation date (If you have not graduated, list the number of semester or quarter units completed)
  
  

Example: University of Southern California - Los Angeles, CA - Sociology - Bachelor's degree - May 2020

06

I have the following amount of full-time paid experience directing or assisting in directing a comprehensive records management program, including: records retention and disposal; orderly transfer of records to and from a central records center; policies and procedures for the administration of a centralized records retention program; and identification and preservation of important legal and historical documents:

• Between 1 month and 29 months
• Between 30 months and 35 months
• Between 36 months and 41 months
• Between 42 months and 47 months
• Between 48 months and 53 months
• Between 54 months and 59 months
• 60 months or more
• NONE OF THE ABOVE
  
  

07

For the experience that you are claiming in the previous question, please list your qualifying job title(s) and employer(s).

Example: Records Supervisor - ABC Company

08

For The Job Title(s) That You Listed In The Previous Question, Please describe In Detail Your Experience Directing Or Assisting In Directing a Comprehensive Records Management Program, Including:

• records retention and disposal; orderly transfer of records to and from a central records center;
• policies and procedures for the administration of a centralized records retention program;
• and identification and preservation of important legal and historical documents.
  
  

09

Substitution Clause:

Full-time paid experience, as specified in the requirement, may be substituted on a year for year basis for each year of education lacking up to a maximum of two years.

• I understand the information provided above.
  
  

10

IMPORTANT NOTE: I have read the above questions carefully and answered each one accurately. I understand that if I do not provide correct information that my application will be disqualified and will not be considered further for this examination.

I understand that if I submit more than one application, my newest application will be considered and all others will be considered duplicates and will not be reviewed.

You should include in the work experience section of your application any jobs you wish to be considered as you will be unable to add or change your information after submission.

• Yes, I have read the above statements carefully and understand them to their fullest.
• Required Question